Board/Minutes/2022-01
Date and time: Thursday, 27 January 2022, 13:00 UTC - Countdown
The topics of the agenda get locked one week before the meeting.
Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
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Participants
Board members
Officers and board
Biographies
Not Present
Guests
Open to all OSMF members.
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Administrative
Previous minutes
Circular Resolutions
2022/Res01 Approve active contributor membership application 2021121410000054
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Accepted on 2022-01-13 with |
| Application initially processed by the Membership Working Group. |
2022/Res02 Update Board Rules of Order to mention NextCloud polls for circular resolutions
| To change §7.3 of the Board Rules of Order from:
> Any board member has the right to request a circular resolution at any time, by the means which electronic circulars are implemented (currently Loomio) together with a reasoning to the board mailing list. The reasoning should describe why the proposed resolution is in the best interests of OSMF. to: > Any board member has the right to request a circular resolution at any time, by the means which electronic circulars are implemented (currently OSMF's NextCloud Polls, or if needed Loomio) together with a reasoning to the board mailing list. The reasoning should describe why the proposed resolution is in the best interests of OSMF. This allows the use of NextCloud Polls on files.osmfoundation.org for circular resolutions, and makes clear they count from now on. Added text is in bold, but is not included in Board Rules of Order. |
|
Accepted on 2022-01-20 with |
| Circular by Amanda McCann. |
2022/Res03 Approve active contributor membership application 2022011110000195
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Accepted on 2022-01-21 with |
| Application initially processed by the Membership Working Group. |
Action item updates
See Board/Action_Items.
Treasurer's report
| Previous reports during monthly board meetings |
|---|
Please note that additional financial-related topics have been discussed during previous board meetings. |
| Presented by Roland Olbricht (Treasurer). |
Software dispute resolution panel for iD
| Background |
|---|
| The board in January 2021 decided to evaluate the work of the Software dispute resolution panel after one year (January 2022).
The panel's initial mandate was to deal solely with disputes over changes to the iD editor. The current five members of the panel are: Richard Fairhurst, David Morais Ferreira, Wille Marcel, Minh Nguyen and Ilya Zverev. Related board discussions and other communications:
|
| From 2021-01 action item: The board to evaluate on January 2022 the Software dispute resolution panel for iD and appoint or reappoint members with expiring terms. |
Fundraising committee meetings
| Background |
|---|
| About committees: According the OSMF Articles of Association,
"The Board may delegate any of its powers to committees consisting of at least one member of the Board and such other members, or associate members, of the Foundation as the Board may think fit, and any committee so formed shall, in the exercise of the powers so delegated, conform to any regulations imposed on it by the Board. The chairperson of such a committee shall be a member of the Board. The meetings and proceedings of any such committee shall be governed by the provisions of the Articles for regulating the meetings and proceedings of the Board so far as applicable and so far as the same shall not be superseded by any regulations made by the Board." The Fundraising committee is such a committee - chairperson: Mikel Maron. |
| Suggested by Tobias Knerr. |
Membership prerequisites and April General Meeting preparations
| Background |
|---|
| The board decided to have a General Meeting on 30 April 2022 - unless rescheduled. The OSMF members will be asked to vote on suggested changes to the membership prerequisites, proposed by the board. The wording has not been formulated yet.
About membership prerequisites "The board of directors shall, together with the OSMF Membership Working Group, work on a set of proposals to ensure that all successful applicants for membership or associate membership in the OpenStreetMap Foundation have made a reasonable amount of contributions to OpenStreetMap. The specific form of the contributions (e.g. mapping vs. non-mapping) does not make a difference for the fulfillment of these prerequisites. The board shall submit these proposals as possible resolutions at a general meeting in 2021." The rationale was presented here. The board some months before the 2021 annual general meeting (AGM) asked the volunteers of the Membership Working Group (MWG) to make proposals. The MWG did not have the humanpower to complete the work in time for the Annual General Meeting in December 2021 and the board decided to submit the proposals on a General Meeting in April 2022. Related board discussions:
|
| Suggested by Tobias Knerr. |
Next OSMF Board screen-to-screen meeting (2022Q1)
| Background |
|---|
| The board decided to hold a screen-to-screen board meeting in the first quarter of 2022 which will be facilitated by Allen Gunn. The meeting will take place on two consecutives days. The dates and the agenda have not been set yet. |
| Suggested by Amanda McCann. |
OpenStreetMap Austria Local Chapter Application
| Background |
|---|
| OpenStreetMap Austria has applied to be the Local Chapter for Austria.
The application is currently being reviewed by the board and the local community and the OSMF members have not been consulted yet. The steps for processing the application are outlined here. Community members can comment on the talk page of the application on the OSM wiki. |
| Suggested by Amanda McCann. |
OSMF account for Communication Working Group's promotional material programme and direct charging
| Background |
|---|
| The Communication Working Group (CWG) has a Promotional Material Programme distributing free stickers by post. The programme is being run by Amanda McCann for more than 2 years now. Amanda currently pays the sticker printing and posting costs herself and then files an OSMF expense claim to get reimbursed.
To make running the programme easier and reduce the time needed to spend on this, Amanda wants to create an OSMF account directly on DHL/Deutsche Post and the printing companies she uses, to charge OSMF directly. She estimates it will probably cost ~€300 per year, but is asking for €500 per year to be safe. This covers postage, printing existing and possible new designs, and maybe OSM leaflets. The CWG has voted unanimously (5 of 5 yes votes) for this. After the board discussion Amanda suggested that she can work directly with the treasurer for setting this up. |
| Suggested by Amanda McCann (Board and Communication Working Group volunteer). |
Contributions without individual OSM accounts
| Background |
|---|
| Our expectations from tools like Wheelmap, Microsoft MapBuilder or KarteVonMorgen.
Related board discussion:
|
| Suggested by Tobias Knerr. |
Moderation team suggestion from LCCWG
| Background |
|---|
| On 2021-12-15 the board adopted the Etiquette Guidelines proposed by the Local Chapters and Communities Working Group (LCCWG) moderation subcommittee for the talk* and osmf-talk** mailing lists. Enforcement will begin as soon as a new moderation team for these lists is affirmed by the board.
* talk is the mailing list for all OpenStreetMap community members. All past messages are available here. The board intends to extend the scope of the Etiquette Guidelines to all international communication channels hosted by the OSM Foundation after informal consultation with the respective communities. Regional communities, and communities on platforms not hosted by the OSM Foundation, are free to choose to use the Etiquette Guidelines for their channels as well. Proposed moderation team
Additional information about the composition of the proposed moderation team was mentioned during the November board meeting. The board has not made a decision yet. Related discussions:
More information can be found in the background sections of previous board meetings. |
| Suggested by Mikel Maron and Amanda McCann. |
Advisory Board - monthly update
| Background |
|---|
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Local Chapters and Gold or higher Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview of board communications with representatives on the Advisory Board. 2021 Jan, Feb,Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov |
| Presented by Amanda McCann (Secretary). |
Monthly presentation - Operation Fistula
| About this monthly section |
|---|
| In 2020 the board started hourly discussions with Corporate Member representatives on the Advisory Board and inviting Local Chapter representatives on the Advisory Board to give 10' presentations during public board meetings (this slot). A year later, during the 2021-04 board meeting, delegation of the Local Chapter presentation scheduling was suggested by the Secretary (Amanda McCann), who was previously solely responsible for that. Mikel Maron and Eugene Alvin Villar offered to help with organisation.
2021 presentations |
Operation Fistula presenters: Seth Cochran and Dolly Andriatsiferana. Project's OSM wiki page
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Next meeting
Open board meetings take place online once a month. The recurring day and time for board meetings and mid-month board chats has not been set yet.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.
Closed session
Dorothea's contract renewal
| Dorothea's contract is to be renewed on 18th of March, 2022.
Related (closed) discussions/circular resolutions:
Related: OSMF contractors and employees page. |
| Suggested by Mikel Maron. Dorothea will not be present during this session. |