Board/Minutes/2022-05
Draft notes - minutes to be added.
Date and time: Monday 23 May 2022, 13:00 UTC - Countdown
The topics of the agenda will get locked one week before the meeting, on 2022-05-16.
Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.
Participants
Board members
- Amanda McCann (Chairing until Guillaume joined)
- Eugene Alvin Villar
- Guillaume Rischard (Joined ~3' after start, chairing the rest of the meeting)
- Jean-Marc Liotier
- Mikel Maron
- Roland Olbricht
- Tobias Knerr
Officers and board
Biographies
Not Present
Guests
- 18 guests
Open to all OSMF members.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
- If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings. To assess them, click on the 3 dots on the top right of the black video-window.
Administrative
Previous minutes
- 2022-04-28 Accepted
Circular Resolutions
2022/Res12 Approve 200 working hours for Dorothea for State of the Map 2022 in advance
| (Roland Olbricht) I set up this circular as asked by the State of the Map working group. A majority means that the board as a whole approves this budget item. I don't know whether I technically could wave that through without a circular, but the SotM working suggested to make one. (The circular included the text below, which is from an email to the board by Christine Karch - chairperson of the SotM working group) As every year the SotM working group needs some work hours from Dorothea. As in past years we need help in formal and financial things for sponsors and travel grants. As past two years were "only" virtual State of the Maps I go back to Heidelberg 2019 for the estimation of hours we need: The breakdown of Dorothea's hours for 2019 was:
It is very likely that we don't need as many as 2019. So we would like to ask you to approve 200 hours of Dorothea's help for the SotM working group. |
|
Voting closes on 2022-05-17. |
| Circular by Roland Olbricht. |
Links and text in parentheses added by Dorothea.
Action item updates
See osm:Foundation/Board_action_items.
Treasurer's report
| Previous reports during monthly board meetings |
|---|
Please note that additional financial-related topics have been discussed during previous board meetings. |
| Presented by Roland Olbricht (Treasurer). |
Draft minutes to be added.
Decision on acceptance of Fundraising Committee charter
| Background |
|---|
| The fundraising committee is a board committee created in 2020, with Mikel Maron elected as its chairperson.
The fundraising committee had two meetings until now - one in February 2022 and the second one on 2022-05-06. The following charter was submitted for board approval. _________________________________________________________________________ Fundraising Committee Charter (this is not the version which was voted on) The Fundraising Committee develops the strategy for raising funds for OSM Foundation operations, coordinates implementation, and maintains donor relationships. The Fundraising Committee is open to members external to the Board, by approval of the Chair, with oversight by the OSMF Board. The Committee will communicate among themselves and meet periodically. The Committee will communicate its activities and results in the Treasurer’s report at the OSMF Annual General Meeting, maintain minutes of meetings, and may share additional communication about its work from time to time. What we do
_________________________________________________________________________ Recent fundraising-related board discussions
|
| Suggested by Mikel Maron (Fundraising Committee chairperson). |
Vote on fundraising committee charter - Approved
| Updated proposed charter |
|---|
| "The Fundraising Committee develops the strategy for raising funds for OSM Foundation operations, coordinates implementation, and maintains donor relationships.
The Fundraising Committee is open to members external to the Board, in addition to Board members. External members are approved by the OSMF Board. The Committee will communicate among themselves and meet periodically. The Committee will communicate its activities and results in the Treasurer's report at the OSMF Annual General Meeting, maintain minutes of meetings, and may share additional communication about its work from time to time." What we do
|
|
Unanimously approved on 2022-05-23 with 7 votes in favour: Amanda McCann, Eugene Alvin Villar</u, Guillaume Rischard, Jean-Marc Liotier, Mikel Maron, Roland Olbricht, Tobias Knerr. |
| Suggested by Mikel Maron (Fundraising Committee chairperson). |
Vote on members of the fundraising committee - Approved
| Motion to approve the following non-board individuals to join the committee |
|---|
|
|
Unanimously approved on 2022-05-23 with 7 votes in favour: Amanda McCann, Eugene Alvin Villar, Guillaume Rischard, Jean-Marc Liotier, Mikel Maron, Roland Olbricht, Tobias Knerr. |
| Suggested by Mikel Maron (Fundraising Committee chairperson). |
Draft notes - minutes to be added.
Trial of change to moderation of the talk@ & osmf-talk@ lists
Vote on moderation team - Approved
| Background |
|---|
| On 2021-12-15 the board adopted the Etiquette Guidelines proposed by the Local Chapters and Communities Working Group (LCCWG) moderation subcommittee for the talk* and osmf-talk** mailing lists. Enforcement will begin as soon as a new moderation team for these lists is affirmed by the board.
* talk is the mailing list for all OpenStreetMap community members. All past messages are available here. The board intends to extend the scope of the Etiquette Guidelines to all international communication channels hosted by the OSM Foundation after informal consultation with the respective communities. Regional communities, and communities on platforms not hosted by the OSM Foundation, are free to choose to use the Etiquette Guidelines for their channels as well. Proposed moderation team
Additional information about the composition of the proposed moderation team was mentioned during the November board meeting. The board asked the committee for the "resumes" of the proposed moderators and the names of other people who applied to be on the moderation team. In case the LCCWG moderation subcommittee is not willing or legally able to share the details about unsuccessful applicants with the whole board, the board will ask the subcommittee to share it with the members of the board who happened to be also members of the subcommittee at the start. Related discussions:
More information can be found in the background sections of previous board meetings. |
| Topic suggested during the May mid-month board chat and by Amanda McCann. |
| Initial text suggested before the meeting, prior to any amendments |
|---|
| The board might vote on the following (the text might change by the time of the board meeting)
The board appoints the below named people as moderators of the talk@ & osmf-talk@ list (only), to moderate as per Etiquette Guidelines and to follow the Process for Moderation. a. Allan Mustard <email address redacted> Initially, the Etiquette guidelines and process for moderation can only be changed by a board vote. In the initial period, new moderators can only be added by a board vote. The board desires for the affects communities to moderate themselves. In 6 months, the members of the affected lists will vote on whether to continue with this situation (Etiquette guidelines, process for moderation & moderators). It will be a yes/no, simple majority vote. OSMF Board may organise this vote, if required. |
| Motion proposed by Amanda McCann |
Approved: list of moderators and amended text (to be added).
Draft notes - minutes and detailed votes to be added.
State of the Map 2022 - Board preparations
| Background |
|---|
| The State of the Map (SotM) 2022 conference will be a hybrid event (in-person and online), which take place on the 19-21 of August 2022 in Florence, Italy (OSM wiki). The board has submitted an "Ask me anything" session proposal.
Previous activities during SotMs, proposed or involving board members:
|
| Topic proposed by Mikel Maron. |
Draft minutes to be added.
Advisory Board - monthly update
| Background |
|---|
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Local Chapters and Gold or higher Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview of board communications with representatives on the Advisory Board. 2022 Jan, Feb, Mar, Apr |
| Presented by Amanda McCann (Secretary). |
Draft minutes to be added.
Monthly presentation - OSM Austria
| About this monthly section |
|---|
| In 2020 the board started hourly discussions with Corporate Member representatives on the Advisory Board and inviting Local Chapter representatives on the Advisory Board to give 10' presentations during public board meetings (this slot). A year later, during the 2021-04 board meeting, delegation of the Local Chapter presentation scheduling was suggested by the Secretary (Amanda McCann), who was previously solely responsible for that. Mikel Maron and Eugene Alvin Villar offered to help with organisation.
2022 presentations 2021 presentations |
OSM Austria is the newest Local Chapter, approved on 2022-04-28.
Presentation by Markus Mayr (ScubbX).
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
Next meetings
- 2022-06-09 Mid month board chat, not open to observers.
- 2022-06-30 Public board meeting
Open board meetings take place online once a month, usually on the 3rd or 4th Thursday of the month, at 13:00 UTC. The recurring day and time for board meetings and mid-month board chats has not been set yet.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.
Meeting adjourned 94' after start.