View source for Board Meeting Minutes/Overview 201712

<big>'''Overview of Board meetings'''</big><br>
'''Jan 2017 to Nov 2017'''

* Below are the topics of all Board meetings, Jan 2017-Nov 2017
* Some topics are present in more than one categories

== Transparency ==

{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Working Group transparency 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-02-21#DWG_.2F_Working_Group_transparency Feb], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Working_Group_reporting_.2F_transparency Mar]
|-
|Local Chapter Reporting 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Local_Chapter_reporting Jul]
|-
|Written conflict of interest policy 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Written_conflict_of_interest_policy Sep]
|- 
|Recording individual votes and changing the rules of order 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Recording_individual_votes_and_changing_the_rules_of_order Jul]
|- 
|Adding status to the action items 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Adding_status_to_the_action_items Aug]
|- 
|Potential non-public donation - Discussion whether it could be accepted. Declined.
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Non-public_donation Jan] (closed portion)
|- 
|}

== Operations ==
[http://operations.osmfoundation.org/ Operations Working Group] , [mailto:operations@osmfoundation.org Join]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|E-mail address through API 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#E-mail_address_through_API Mar]
|-
|Grant for hardware (Disclosed afterwards: ARC $25000)
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Potential_grant Jan] (Closed portion), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Grant_for_hardware Nov]
|-
|}

== LWG related ==
[https://wiki.osmfoundation.org/wiki/Licensing_Working_Group Licensing Working Group], [mailto:legal@osmfoundation.org Join]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|LWG remit and activities documents 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#LWG_remit_and_activities_documents Mar] 
|- 
|LWG request for some of Dorothea's time
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-05-09#LWG_request_for_some_of_Dorothea.27s_time May]
|-
|Geocoding guideline 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#Geocoding_guideline_status Jun], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Geocoding_guideline Jul]. [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Geocoding_guideline_-_voting Aug] Voting
|-
|}

==DWG related  ==
[https://wiki.osmfoundation.org/wiki/Data_Working_Group Data Working Group]. [mailto:data@osmfoundation.org Join]

{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Directed Editing Policy 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Corporate_map_editing_policy Apr], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Corporate_editing_policy_-_seek_public_input Jul]
|- 
|Directed Editing Policy Survey 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#Corporate_editing_policy_survey Jun]
|- 
|Niantic contact 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Niantic_contact Mar]
|-
|}

== MWG related ==

[https://wiki.osmfoundation.org/wiki/Membership_Working_Group Membership Working Group], [mailto:mwg@osmfoundation.org Join], [https://wiki.osmfoundation.org/wiki/Membership/Statistics Stats]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Membership Drive 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Membership_drive_progress_-_next_steps Aug]. [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Membership_Drive_progress Sep], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Membership_Drive_.28update.29 Nov]
|- 
|Membership waiver program 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Membership_waiver_program Nov]
|-
|}

== CWG related ==

[https://wiki.osmfoundation.org/wiki/Communication_Working_Group Communication Working Group], [mailto:communication@osmfoundation.org Join]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Announcing Gold Corporate Members 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#Announcing_Gold_Corporate_Members Jun]
|-
|}

== State of the Map ==
[https://wiki.osmfoundation.org/wiki/StateoftheMap_Organizing_Committee State of the Map Working Group], [mailto:team@stateofthemap.org Join]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Net profit 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-02-21#SotM_net_profit Jan]
|- 
|Challenges
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#SotM_Sponsorship_challenges Mar]
|- 
|Debrief
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#State_of_the_Map_2017_-_Debrief Aug]
|- 
|Keynote 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#State_of_the_Map_2017_Keynote Jul]
|- 
|Request for some of Dorothea's time 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#SotM-WG_request_for_some_of_Dorothea.27s_time Oct]
|- 
|SotM 2018 lead 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#State_of_the_Map_2018_lead Oct]
|- 
|State of the Map policy 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#State_of_the_Map_policy Oct]
|-
|}

== Open Source policy==
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Open source policy updates/issues 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Open_source_policy_updates.2Fissues Sep]
|- 
|Email hosting 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Email_hosting Apr]
|-
|}

== Community ==
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Volunteer Drive 
|[https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Volunteer_drive_progress_-_next_steps Aug]
|- 
|Microgrant Fundraising 
|[https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Microgrant_Fundraising Jul], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Question_about_any_decision_on_microgrants Aug]
|- 
|Travel policy update 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Travel_policy_update Sep], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Travel_policy_update Nov]
|- 
|OSMF and HOT 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#OSMF_and_HOT Jun]. [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#HOT_and_OSMF Sep]
|-
|}

== Local Chapter related ==
[https://wiki.osmfoundation.org/wiki/Local_Chapters LC page], [https://lists.openstreetmap.org/listinfo/local-chapters Join the mailing list]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|LC applications 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#LC_applications_-_current_status Jun] UK, France, [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#German_Local_Chapter_application Jul] Germany, [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#German_Local_Chapter_application Aug] Germany, [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Local_Chapter_applications Sep] Germany & Belgium, [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#Local_Chapter_applications_-_Update Oct] Germany & Belgium
|-
|Local Chapter Reporting 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Local_Chapter_reporting Jul]
|- 
|Advisory Board set up 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board Jan], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-02-21#Advisory_Board_-_Update Feb], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Advisory_Board Mar], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Advisory_Board_.28Update.29 Apr], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#Advisory_Board_on-boarding Oct]
|-
|}

== Corporate Members related ==
[https://wiki.osmfoundation.org/wiki/Corporate_Members Current Members], [https://wiki.osmfoundation.org/wiki/Join_as_a_corporate_member Join]
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Welcome Mat 
|[https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Welcome_Mat Jul], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Welcome_Mat_progress_-_next_steps Aug], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Welcome_Mat_.28update.29 Nov]
|- 
|Advisory Board set up 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board Jan], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-02-21#Advisory_Board_-_Update Feb], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Advisory_Board Mar], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Advisory_Board_.28Update.29 Apr], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#Advisory_Board_on-boarding Oct]
|-
|}

== Financial ==
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Budget 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-02-21#Budget_2017 Jan]
|- 
|Final draft of 2016 financial statement 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Final_draft_of_2016_financial_statement Jul]
|- 
|Accountant duties 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Accountant_duties Sep]
|- 
|Invoice for venue in Brussels (SotM  2016) 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Invoice_for_venue_in_Brussels_.28State_of_the_Map_2016.29 Jul]
|- 
|Financial-related 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Financial-related Nov]
|-
|Grant for hardware (Disclosed afterwards: ARC $25000)
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Potential_grant Jan] (Closed portion), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Grant_for_hardware Nov]
|-
|Potential non-public donation - Discussion whether it could be accepted. Declined.
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Non-public_donation Jan] (closed portion)
|- 
|}

== Board ==
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
|- 
|Term limits for board members 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Term_limits_for_board_members Apr]
|- 
|Written conflict of interest policy 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-09-21#Written_conflict_of_interest_policy Sep]
|- 
|Face-to-Face 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Potential_Face-to-Face_Meeting_in_2017 Jan], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Face-to-Face_Meeting Mar], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Face-to-Face_Meeting_.28Update.29 Apr], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#F2F_follow-up Jun]
|- 
|Recording individual votes and changing the rules of order 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Recording_individual_votes_and_changing_the_rules_of_order Jul]
|- 
|Adding status to the action items 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Adding_status_to_the_action_items Aug]
|- 
|Updating Board members' biographies 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Updating_Board_members.27_biographies Jul] 
|-
|Review of Admin. Assistant's work
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Review_of_Admin._Assistant.27s_work Jan] (closed portion)
|-
|Admin. Assistant's contract
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Admin._Assistant.27s_contract Mar] (closed portion), [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Voting_on_Administrative_Assistant.27s_contract Apr] (Voting - closed portion) 
|- 
|Administrative Assistant's work 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Administrative_Assistant Jul]
|- 
|Rescheduling the recurring board meeting 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Rescheduling_the_recurring_board_meeting Jul]
|- 
|Announcement of board meetings on OSM wiki calendar 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Announcement_of_board_meetings_on_OSM_wiki_calendar Apr]
|- 
|Thanks to Ilya 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Thanks_to_Ilya Nov]
|-
|Planning the 2017 Annual General Meeting 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#Planning_the_2017_Annual_General_Meeting Oct], |[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Planning_the_2017_Annual_General_Meeting_.28update.29 Nov]
|-
|}

== Closed portions of meetings ==
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Date</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
! style="text-align: left; background: white;" | <span style="color: black;">Reason for being closed</span>
! style="text-align: left; background: white;" | <span style="color: black;">Outcome/Info</span>
|- 
|2017-01 
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Non-public_donation Potential non-public donation - Discussion whether it could be accepted] 
| Request for non-disclosure
| Outcome: donation was not accepted
|- 
|2017-01 
| Potential grant [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Potential_grant Jan], [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#Potential_grant Jun]
| To be disclosed after finalisation 
|Outcome: [https://blog.openstreetmap.org/2017/12/08/openstreetmap-receives-25000-grant-from-american-red-cross/ ARC grant $25000 received]
|- 
|2017-01 
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Review_of_Admin._Assistant.27s_work Review of Admin. Assistant's work] 
| Admin. Assistant should not be present 
|
|- 
|2017-03 
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#Admin._Assistant.27s_contract Admin. Assistant's contract]
|Admin. Assistant should not be present 
| 
|- 
|2017-04
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Corporate_map_editing_-_Communication_with_the_company_behind_the_coastline_fixing_project Communication with the company behind the coastline fixing project]
|
|
|-
|2017-04
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Voting_on_Administrative_Assistant.27s_contract Voting on Administrative Assistant's contract]
|Admin. Assistant should not be present 
|Outcome: Renewed
|-
|2017-10
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#Accountant Discussion about a potential new accountant]
|
|
|-
|}

== Circular resolutions ==
{| class="wikitable"
!style="text-align: left; background: white;" | <span style="color: black;">Month</span> 
!style="text-align: left; background: white;" | <span style="color: black;">Topic</span> 
! style="text-align: left; background: white;" | <span style="color: black;">Outcome</span>
|- 
|2017-08
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#2017.2F5:_Pay_for_Dorothea.27s_travel_to_SotM.2C_as_per_SotM-WG.27s_request Pay for Dorothea's travel to SotM, as per SotM-WG's request]
|Accepted 2017-08-05 with ultimately 4 votes in favour: Frederik Ramm, Peter Barth, Kate Chapman, Mikel Maron # Abstained 3: Paul Norman, Ilya Zverev, Martijn van Exel
|- 
|2017-06
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#2017.2F4:_Fund_Kate.27s_travel_to_SotM_Asia Fund Kate's travel to SotM Asia]
|Accepted 2017-05-27 with ultimately 4 votes in favour: Ilya, Peter, Martijn, Mikel # Abstained 2: Frederik, Kate # Opposed 1: Paul
|- 
|2017-04
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#2017.2F3:_LWG_remit_.2F_activities LWG remit / activities]
|Accepted 2017-04-13 with 6 votes in favour
|- 
|2017-03
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#2017.2F1:_Give_green_light_to_server_purchase Give green light to server purchase]
|Accepted 2017-03-09 with ultimately 7 votes in favour
|- 
|2017-03
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-03-21#2017.2F2:_Accept_current_budget_for_2017 Accept current budget for 2017]
|Accepted 2017-03-14 with ultimately 5 votes in favour
|-
|}