Difference between revisions of "Board Meeting Minutes/Overview 201812"

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<big>'''Overview of Board meeting topics'''</big><br>
 
<big>'''Overview of Board meeting topics'''</big><br>
 
'''Jan 2018 to Nov 2018'''
 
'''Jan 2018 to Nov 2018'''
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| OSMF-owned engine for social surveys
 
| OSMF-owned engine for social surveys
 
| [[Board/Minutes/2018-03-15#OSMF-owned_engine_for_social_surveys| Mar]]
 
| [[Board/Minutes/2018-03-15#OSMF-owned_engine_for_social_surveys| Mar]]
  +
|-
  +
| Infrastructure and OWG
  +
| Face to Face meeting
 
|-
 
|-
 
| OWG follow-up
 
| OWG follow-up
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|-
 
|-
 
| General Data Protection Regulation
 
| General Data Protection Regulation
| [[Board/Minutes/2018-02-15#General_Data_Protection_Regulation| Feb]], [[Board/Minutes/2018-03-15#GDPR_preparation_update| Mar]], [[Board/Minutes/2018-04-19#GDPR_preparation_update_from_the_LWG| Apr]], [[Board/Minutes/2018-05-24#GDPR_preparation_update| May]], [[Board/Minutes/2018-06-21#GDPR_preparation_update| Jun]], [[Board/Minutes/2018-07-19#GDPR_preparation_update| Jul]], [[Board/Minutes/2018-08-16#GDPR_preparation_update| Aug]],[[Board/Minutes/2018-09-20#GDPR_preparation_update| Sep]], [[Board/Minutes/2018-10-18#GDPR_preparation_update|Oct]]
+
| [[Board/Minutes/2018-02-15#General_Data_Protection_Regulation| Feb]], [[Board/Minutes/2018-03-15#GDPR_preparation_update| Mar]], [[Board/Minutes/2018-04-19#GDPR_preparation_update_from_the_LWG| Apr]], Face to Face meeting, [[Board/Minutes/2018-05-24#GDPR_preparation_update| May]], [[Board/Minutes/2018-06-21#GDPR_preparation_update| Jun]], [[Board/Minutes/2018-07-19#GDPR_preparation_update| Jul]], [[Board/Minutes/2018-08-16#GDPR_preparation_update| Aug]],[[Board/Minutes/2018-09-20#GDPR_preparation_update| Sep]], [[Board/Minutes/2018-10-18#GDPR_preparation_update|Oct]]
 
|
 
|
 
|-
 
|-
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|-
 
|-
 
| Diversity in OSM
 
| Diversity in OSM
| [[Board/Minutes/2018-03-15#Diversity_in_OSM| Mar]]
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| [[Board/Minutes/2018-03-15#Diversity_in_OSM| Mar]], Face to Face meeting
  +
|
  +
|-
  +
| Volunteer Drive
  +
| Face to Face meeting
 
|
 
|
 
|-
 
|-
 
| Microgrants
 
| Microgrants
| [[Board/Minutes/2018-06-21#Microgrants_update| Jun]], [[Board/Minutes/2018-07-19#Microgrants_update| Jul]], [[Board/Minutes/2018-08-16#Microgrants_update| Aug]], [[Board/Minutes/2018-09-20#Microgrants_update| Sep]]
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| Face to Face meeting, [[Board/Minutes/2018-06-21#Microgrants_update| Jun]], [[Board/Minutes/2018-07-19#Microgrants_update| Jul]], [[Board/Minutes/2018-08-16#Microgrants_update| Aug]], [[Board/Minutes/2018-09-20#Microgrants_update| Sep]]
 
| Ongoing
 
| Ongoing
 
|-
 
|-
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|-
 
|-
 
| Welcome Mat
 
| Welcome Mat
| [[Board/Minutes/2018-05-24#Welcome_Mat| May]] (AOB)
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| Friday before the Face to Face meeting (some board members), [[Board/Minutes/2018-05-24#Welcome_Mat| May]] (AOB)
 
| [https://lists.openstreetmap.org/pipermail/osmf-talk/2018-November/005502.html Launched]
 
| [https://lists.openstreetmap.org/pipermail/osmf-talk/2018-November/005502.html Launched]
 
|-
 
|-
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| Taking a stand against people publicly bad-mouthing the OSM project, OSM community, or OSMF
 
| Taking a stand against people publicly bad-mouthing the OSM project, OSM community, or OSMF
 
| [[Board/Minutes/2018-01-18#Taking_a_stand| Jan]]
 
| [[Board/Minutes/2018-01-18#Taking_a_stand| Jan]]
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|-
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| Conflict of Interest
  +
| Face to Face meeting
 
|-
 
|-
 
| Circular resolutions
 
| Circular resolutions

Latest revision as of 14:20, 14 December 2018

Overview of Board meeting topics
Jan 2018 to Nov 2018

  • Below are the topics of all Board meetings, Jan 2018-Nov 2018
  • Some topics are present in more than one categories

Transparency

Topic Month Note
Restart osmf-announce and post regular reporting Jan Ongoing

Operations

Operations Working Group , Join

Topic Month
openstreetmap.org added to Easylist Jan, Feb (AOB)
New OSMF Data Center Feb
OSMF-owned engine for social surveys Mar
Infrastructure and OWG Face to Face meeting
OWG follow-up Jul

LWG related

Licensing Working Group, Join

Topic Month Note
Board representative on the trademark license subcommittee Jan
General Data Protection Regulation Feb, Mar, Apr, Face to Face meeting, May, Jun, Jul, Aug, Sep, Oct
EU Copyright directive letter Apr
OpenRailwayMap licence application Jun Approved
Terms of Use approval Sep Approved
Approve the proposed Non-Disclosure Agreement Sep Approved

DWG related

Data Working Group. Join

Topic Month Note
Organised editing guidelines (former "Directed Editing Policy") Jan, Sep ( 1, and Conflict of Interest), Oct ( questions and answers, documentation, next steps) Approved

MWG related

Membership Working Group, Join, Stats

Topic Month Note
Membership fee waiver program Jan, Nov Launched
CiviCRM contract to fix bugs Apr
Extended OSMF membership Aug

CWG related

Communication Working Group, Join

Topic Month
Translations of OSMF webpages Mar

State of the Map

State of the Map Working Group, Join

Topic Month
State of the Map Policy Jan, Feb
SotMs as an opportunity to increase membership Mar
Unrecorded SotM sessions Jun
SotM 2018 Jul

Open Source policy

Topic Month
FOSS Policy Apr, Jun

Community

Topic Month Note
Board reminder/communications about etiquette guidelines Mar (and AOB)
Diversity in OSM Mar, Face to Face meeting
Volunteer Drive Face to Face meeting
Microgrants Face to Face meeting, Jun, Jul, Aug, Sep Ongoing

Local Chapter related

LC page, Join the mailing list

Topic Month Note
LC applications - Belgium Jan, May Accepted
Criteria for becoming a Local Chapter Jun

Corporate Members related

Current Members, Join

Topic Month Note
Welcome Mat Friday before the Face to Face meeting (some board members), May (AOB) Launched

Financial

Topic Month Note
2018 budget Jan Accepted
Large Bitcoin donations Jan We received a large donation of 18 Bitcoins - then worth over €200,000 - from the Pineapple Fund! We also received over 2.3 BTCs - worth €30,000 (£27,000) - from another anonymous donor. Read more here. All Bitcoins (except 3) have been since cashed-out.
Accepting Liberapay Donations Feb We have opted out.
Corporate donation with un-disclosed amount Apr (and closed portion) This has not gone forward.
Volunteer auditor for 2017 finances May (AOB), Jul (AOB) Thomas Barris volunteered and audited our 2017 finances.
Board gifts and Reimbursements Jun (AOB), Jul

Board

Topic Month
Face to Face meeting Jan, Feb (logistics), May (blogpost, sharing actions)
Taking a stand against people publicly bad-mouthing the OSM project, OSM community, or OSMF Jan
Conflict of Interest Face to Face meeting
Circular resolutions Jan (procedure), Jun (recording vote reasoning - AOB)
Modifications of Board Rules of Order May (AOB), Jun (1, 2)
Prioritising 2018 Jan
Moving OSMF's registered place Jul, Aug (we moved!)
Risk response plan Sep
Start developing guidance for our involvement in politics/activism Sep
Annual General Meeting Oct
Administrative help to Working Groups Jan
Administrative Assistant's contract Feb

Closed portions of meetings

Date Topic Reason for being closed Outcome/Info
2018-04 Corporate donation with un-disclosed amount Corporate member interested to publicly pledge a fixed percentage of the profits they make with an OSM-based product/service to the OSMF. These donations (if accepted) would be in addition to their Corporate Membership. They would allow the OSMF to inspect their financial records, but they do not want (at least not yet) to publicly disclose the exact amounts of the donations. This has not gone forward.
2018-06 Discussion of hosting and GDPR technical preparation
2018-11 Organised editing guidelines and conflict of interest Interview of board members regarding their potential conflict of interest
  • Kate, Peter and Paul discussed and authorised Heather and Frederik to vote on the OEG. Therefore: Kate, Peter, Paul, Heather and Frederik will vote on the organised editing guidelines
  • All board members can participate in the OEG discussion.

Circular resolutions and votes during meetings

OSMF Board votes in 2018 (Jan-Nov)

More information:

Month Topic Outcome KC FR HL MvE MM PB PN
2018-01-07 Accept trademark policy from Licensing Working Group Accepted with ultimately 5 votes in favour: KC, FR, MM, PN, PB
Not voted 2: MvE (away), HL (away and no access to Loomio)
2018-01-07 Accept proposed trademark license subcommittee structure Accepted with ultimately 3 votes in favour: FR, MM, PN
Not voted 4: KC (indecisive), MvE (away), PB (indecisive), HL (away and no access to Loomio)
2018-01-07 Offer to register domain names for informal local groups Accepted with ultimately 5 votes in favour: KC, FR, MM, PB, PN
Not voted 2: MvE (away), HL (away and no access to Loomio)
2018-01-18 Motion to accept the draft membership fee waiver program submitted by the Membership Working Group. Accepted unanimously
2018-01-18 Motion to approve the 2018 budget based on input from the Working Groups and some figures from experience. Accepted unanimously
2018-02-15 Motion to accept the Request for Proposals regarding a new data center, which was submitted by the Operations Working Group. Accepted with 5 votes in favour: KC, FR, HL, MM, PB Not voted 2: MvE (absent - joined later), PN (absent - joined later)
2018-02-27 Approve Dorothea's new contract 2018/Res5 Accepted with ultimately 3 votes in favour: FR, MM, HL Disagreed 2: PB, PN (both: non processed input from CWG). See note at the linked circular. Not voted 2: KC, MvE.
2018-03-07 Approve Dorothea's new contract 2018/Res6 Accepted unanimously
2018-04-10 Sign https://savecodeshare.eu Accepted unanimously
2018-05-24 Accept Belgian Local Chapter application Accepted unanimously
2018-06-10 Authorize LWG to publish privacy statement Accepted unanimously
2018-06-16 Fund Dorothea's travel to SotM Accepted with ultimately 5 votes in favour: KC, FR, HL, MvE, MM Disagreed 2: PB (the resolution is missing a rationale for the payment), PN
2018-06-21 Voting on sections 2 and 6 of the proposed document (Board duties and Board minutes) Accepted with 6 votes in favour: HL, FR, MvE, MM, PB, PN Not voted 1: KC (not present)
2018-06-21 Voting on section 7 of the proposed document (Circular Resolutions) Accepted 5 votes in favour: HL, FR, MvE, MM, PB Disagreed 1: PN Not voted 1: KC (not present)
2018-06-21 OpenRailwayMap licence application Accepted 5 votes in favour: HL, FR, MvE, MM, PB Abstained 1: PN Not voted 1: KC (not present)
2018-07-17 Dorothea help with data center move Accepted with ultimately 5 votes in favour: KC, FR, MvE, MM, PB Not voted 2: HL, PN
2018-09-20 Terms of Use approval Accepted with 6 votes in favour: KC, FR, HL, MM, PB, PN Not voted 1: MvE (not present - joined later)
2018-09-20 Approve the proposed Non-Disclosure Agreement Accepted unanimously
2018-11-06 Approve the organised editing guidelines 2018/Res11 Did not reach quorum with 4 not voted: KC, HL, MvE, MM (see note at linked circular) 3 votes in favour: FR, PB, PN
2018-11-15 Approve the organised editing guidelines (vote during meeting) Accepted with 4 votes in favour: KC, FR, PB, PN Disagreed 1: HL Recused from voting 2: MvE, MM
2018-11-15 The board to review the recent fee waiver requests Accepted unanimously

Acronyms

Acronyms