View source for CWG meeting 2012-01-02

Meeting of the [[Communication Working Group]] on 03 January 2012

==Attendance==

* Henk Hoff
* Richard Weait
* Harry Wood

==Apologies==
* Jonathan Bennett
* Richard Fairhurst

==Old Business==
* CWG rep on MT required (on going)
* Server fund (complete)
* translations (on going)
:* New post notification to be improved (on going)
* CWG 2012 budget statement (on going)

=== Topics ===

* Fundraiser plans for "target reached" message (complete)
* 2012 plan needed from all working groups 
* CWG representation at Management Team 
* Short tweet message targeting CT undecided editors 

==Actions==
* blog at completion of fund-raiser.  Needs a volunteer. (Done. Thanks Harry)
* Firefishy to photo new server on arrival. (Pending)
* Henk to ping potential translators for NL, ES, IT. (Done, thanks Henk, Simone, Ivan) 
* RichardF looking into streamlined journey into accepting CTs.
* All to draft CWG 2012 plan w.r.t. Board-assigned goals.
* All (ongoing) finding translators
* All (ongoing) list press contacts
* Harry to find others interested in regular documentation activities.
* Richard W to follow-up on notification issues wrt translations.

===note: poor connectivity this meeting===
In an entertaining bit of irony, the Communication Working Group was suffering from difficult communications during this meeting.  Messages back and forth were delayed several times and attendees were dropped at times.  


==IRC log==
<pre>
(04:01:47 PM) rweait1: Ready to go? 
(04:02:12 PM) toffehoff: I am, but am on a flacky internet connection.
(04:02:53 PM) rweait1: I think we'll be shorthanded.  Meaning that you get to go to MT meeting this week. 
(04:03:14 PM) harry-wood [~Adium@125.60.113.87.dyn.plus.net] entered the room.
(04:03:20 PM) harry-wood: hello
(04:03:22 PM) rweait1: Ah ha!
(04:03:28 PM) harry-wood: Thanks for the reminder
(04:03:30 PM) toffehoff: That doesn't come as a surprise.
(04:03:34 PM) toffehoff: Hi Harry
(04:03:34 PM) rweait1: np
(04:03:56 PM) toffehoff: happy 2012 all!
(04:04:03 PM) harry-wood: yeah happy new year
(04:04:10 PM) rweait1: indeed.  Mappy New Year. 
(04:04:17 PM) rweait1: I hope that all is well. 
(04:04:37 PM) toffehoff: harry-wood: the surprise was not related to you, but to a statement of Richard that I have to go to MT this week.
(04:04:47 PM) rweait1: :-)
(04:05:00 PM) rweait1: Harry was after you, so Harry is "It" now
(04:05:36 PM) harry-wood: we're taking turns now are we? ok
(04:05:56 PM) rweait1: I hear RichardF and JonathanB are not going to Join us.  I guess RichardF will read this later. 
(04:06:26 PM) rweait1: Previous minutes http://www.osmfoundation.org/wiki/CWG_meeting_2011-12-19
(04:07:23 PM) harry-wood: I did the "target reached" message
(04:07:25 PM) rweait1: for previous tasks, we need a rep on MT and clearly nobody considers that a "prize" given our current levels of involvement.
(04:08:00 PM) toffehoff: Should we try to expand our WG?
(04:08:18 PM) harry-wood: I think so yes
(04:08:21 PM) rweait1: harry-wood, yes, excellent.  And good job on the fund-raising.  Right on target.
(04:08:29 PM) rweait1: +1 on exapnsion
(04:08:56 PM) fake_mackerski [~fake_mack@ip-109-47-246-73.web.vodafone.de] entered the room.
(04:09:12 PM) toffehoff: Yup, thanks Harry for handling the fund-raising.
(04:09:52 PM) rweait1: translations, we have more languages now.  Looks like we'll need backups for some of those languages.  
(04:10:10 PM) harry-wood: just looking at blog translations. Currently our French translator wins the prompt translating race: http://blog.osmfoundation.org/?lang=fr
(04:10:16 PM) rweait1: I had an offer of a second Russian contributor and I think we should accept that offer.
(04:11:14 PM) harry-wood: yep
(04:11:24 PM) harry-wood: There's no harm in taking on loads of translators I guess
(04:11:31 PM) rweait1: And Daniel is our longest serving translator as well, I think.  
(04:12:16 PM) rweait1: How are we on notifications?  Is it quickest to just set up a mailing list for communication + translators?
(04:12:52 PM) toffehoff: Setting up a mailing list for translators is probably best.
(04:13:02 PM) harry-wood: only danger would be if we grant access to somebody who abuses those privileges, or if they allowed their password to fall into the wrong hands
(04:13:11 PM) harry-wood: not sure how much we need to worry about those kinds of things
(04:13:39 PM) rweait1: Ah, right for number of translators, not for the mailing list.  
(04:13:58 PM) rweait1: Sure.  Something to keep an eye on, but no special worry, I think. 
(04:14:21 PM) rweait1: harry-wood, did the tranlation plugin-folks have any news on notification?
(04:14:43 PM) harry-wood: No I never did anything about that
(04:14:55 PM) rweait1: okay, I'll take that.  
(04:15:57 PM) harry-wood: there may some "management" features   or "job queue"  or something which we don't have installed now
(04:16:05 PM) rweait1: can we accept previous minutes?  http://www.osmfoundation.org/wiki/CWG_meeting_2011-12-19
(04:16:18 PM) harry-wood: hopefully we can get access to all available features for free as a not-for-profit
(04:16:24 PM) rweait1: harry-wood: no.  I'll ask them.
(04:16:37 PM) rweait1: er, no --> No problem.  :-)
(04:16:56 PM) toffehoff: I'll propose minutes
(04:17:15 PM) rweait1: Harry was absent, so I guess I'll second them :-)
(04:17:21 PM) rweait1: No objections?
(04:17:26 PM) harry-wood: I wasn't attending, but I read them
(04:18:38 PM) rweait1: We (CWG) owe a response to MT on budget and on plans re: board goals  
(04:19:29 PM) toffehoff: Ping
(04:19:36 PM) rweait1: I've only looked at two, "1M twitter followers"  and " active facebook page"  Do we recall the others?
(04:19:45 PM) rweait1: toffehoff : ack
(04:20:16 PM) rweait1: and what plans do we have relating to those goals?
(04:21:30 PM) toffehoff: Talking about fundraisers: http://wikimediafoundation.org/wiki/Press_releases/Wikimedia_Foundation_Rings_In_New_Year_With_Record-breaking_Fundraiser
(04:21:35 PM) harry-wood left the room (quit: Remote host closed the connection).
(04:22:52 PM) harry-wood [~Adium@125.60.113.87.dyn.plus.net] entered the room.
(04:22:54 PM) rweait1: there is also the "front page of a big newspaper" or equivalent, and the "OSM for your boss" document
(04:23:03 PM) harry-wood: sorry. flakey connection
(04:23:07 PM) rweait1: np.
(04:23:18 PM) toffehoff: Is it my internet-connection, or are you all quiet for 8 minutes.
(04:23:23 PM) toffehoff: ?
(04:23:37 PM) harry-wood: not 8 minutes no
(04:23:37 PM) rweait1: it's you toffehoff. 
(04:23:42 PM) rweait1: and harrywood too.
(04:24:05 PM) rweait1: toffehoff what did you see last?
(04:24:31 PM) toffehoff: It went quiet after I mentioned I proposed the minutes.
(04:24:46 PM) rweait1: I'll repeat the lines you missed.   
(04:25:01 PM) rweait1: (04:17:15 PM) rweait1: Harry was absent, so I guess I'll second them :-)
(04:25:01 PM) rweait1: (04:17:21 PM) rweait1: No objections?
(04:25:01 PM) rweait1: (04:17:26 PM) harry-wood: I wasn't attending, but I read them
(04:25:01 PM) rweait1: (04:18:38 PM) rweait1: We (CWG) owe a response to MT on budget and on plans re: board goals  
(04:25:01 PM) rweait1: (04:19:29 PM) toffehoff: Ping
(04:25:01 PM) rweait1: (04:19:36 PM) rweait1: I've only looked at two, "1M twitter followers"  and " active facebook page"  Do we recall the others?
(04:25:01 PM) rweait1: (04:19:45 PM) rweait1: toffehoff : ack
(04:25:01 PM) rweait1: (04:20:16 PM) rweait1: and what plans do we have relating to those goals?
(04:25:01 PM) rweait1: (04:21:30 PM) toffehoff: Talking about fundraisers: http://wikimediafoundation.org/wiki/Press_releases/Wikimedia_Foundation_Rings_In_New_Year_With_Record-breaking_Fundraiser
(04:25:01 PM) rweait1: (04:21:35 PM) harry-wood left the room (quit: Remote host closed the connection).
(04:25:01 PM) rweait1: (04:22:52 PM) harry-wood [~Adium@125.60.113.87.dyn.plus.net] entered the room.
(04:25:01 PM) rweait1: (04:22:54 PM) rweait1: there is also the "front page of a big newspaper" or equivalent, and the "OSM for your boss" document
(04:25:01 PM) rweait1: (04:23:03 PM) harry-wood: sorry. flakey connection
(04:25:01 PM) rweait1: (04:23:07 PM) rweait1: np.
(04:25:01 PM) rweait1: (04:23:18 PM) toffehoff: Is it my internet-connection, or are you all quiet for 8 minutes.
(04:25:01 PM) rweait1: (04:23:23 PM) toffehoff: ?
(04:25:44 PM) rweait1: see that?
(04:25:48 PM) toffehoff: thanks.
(04:26:04 PM) rweait1: So thoughts on Front page? 
(04:26:25 PM) harry-wood: To get on the front page...
(04:27:00 PM) harry-wood: we need to stir up some controversy and/or get some dancing ladies
(04:27:11 PM) rweait1: I think front page is a nice goal, but hard to target without getting "artificial". 
(04:27:16 PM) harry-wood: or maybe get better at contacting the press and feeding them info
(04:27:30 PM) rweait1: I wonder which other F/LOSS or open data projects have been there?
(04:27:31 PM) toffehoff: We've already gotten some interesting attention in some media lateley.
(04:27:58 PM) harry-wood: yeah the Nestoria story was quite big
(04:28:19 PM) rweait1: I think we don't target this goal, specifically, with any strategy or tactics, but just get better at everything else that we are supposed to be doing. 
(04:28:48 PM) rweait1: "Spray paint SteveC's face on the NYT building" is not the way to go.  
(04:29:13 PM) toffehoff: *the* item that might be interesting in the news is our license chagen.
(04:29:15 PM) toffehoff: change.
(04:29:31 PM) toffehoff: When we actually hit of with a ODbL database.
(04:29:37 PM) rweait1: I doubt it.  The license change is not a big deal.  
(04:29:52 PM) rweait1: it's a minor, arcane point that means nothing to most people. 
(04:30:04 PM) harry-wood: Well some tech journalists seem to pick up on stories like this, where there's something quirky going on
(04:30:29 PM) toffehoff: Hmmmm, it is my internet connection I think….
(04:30:36 PM) rweait1: So do we need to take any action on that matter then ?
(04:31:09 PM) toffehoff: Since the Spray paint it's pretty quiet again....
(04:31:12 PM) rweait1: What about "1M twitter followers"?   
(04:31:19 PM) harry-wood: Action?. …we want communication around license change to be uber-positive
(04:31:19 PM) rweait1: Sorry Henk you're missing us. 
(04:31:32 PM) harry-wood: to counter-act some potentially negative press it might get
(04:31:48 PM) rweait1: ... repeat here for henk ...
(04:31:50 PM) rweait1: (04:29:13 PM) toffehoff: *the* item that might be interesting in the news is our license chagen.
(04:31:50 PM) rweait1: (04:29:15 PM) toffehoff: change.
(04:31:50 PM) rweait1: (04:29:31 PM) toffehoff: When we actually hit of with a ODbL database.
(04:31:50 PM) rweait1: (04:29:37 PM) rweait1: I doubt it.  The license change is not a big deal.  
(04:31:50 PM) rweait1: (04:29:52 PM) rweait1: it's a minor, arcane point that means nothing to most people. 
(04:31:50 PM) rweait1: (04:30:04 PM) harry-wood: Well some tech journalists seem to pick up on stories like this, where there's something quirky going on
(04:31:50 PM) rweait1: (04:30:29 PM) toffehoff: Hmmmm, it is my internet connection I think….
(04:31:54 PM) harry-wood: As ever, good blog posts explaining it in a positive tone will be useful
(04:31:57 PM) toffehoff: Will notify you all when the backlog of the chat has reached me....
(04:32:19 PM) toffehoff: Ah there it is!
(04:32:38 PM) harry-wood: We've been leaving that to license working group to steer the comms related license change.  I think that's the best way
(04:32:58 PM) harry-wood: but we should maybe try to help in some way
(04:33:01 PM) rweait1: +1 on LWG
(04:33:05 PM) toffehoff: Current comms about license is up to CWG. 
(04:33:26 PM) rweait1: toffehoff, explain?
(04:33:56 PM) toffehoff: But if we are going public with a ODbL, that might be interesting for the technical press to pick up. This might change the position of OSM in the data-supplier world.
(04:33:58 PM) rweait1: should Mike Collinson be running things past CWG before posting? 
(04:34:26 PM) harry-wood: LWG have in the past done a lots of comms (discussions/announcements) themselves
(04:34:36 PM) harry-wood: I dont think they should be "running thinkgs past" no
(04:34:56 PM) toffehoff: Sorry, it seems that this internet-connection I'm on is flacky and updates my chat window every so many minutes :-(
(04:35:02 PM) rweait1: I'm not sure how much of this toffehoff is getting. 
(04:35:29 PM) rweait1: Okay.  Let's drop LWG for now, esp. as it relates to NYT. 
(04:35:46 PM) rweait1: How about 1M tiwtter follows?  I think this one is loopy. 
(04:36:18 PM) rweait1: We have 7400 twitter followers now.  I think 15000 is a good goal for next year.
(04:36:27 PM) rweait1: 20000 as a stretch. 
(04:37:02 PM) harry-wood: You're not being audacious enough :-)
(04:37:04 PM) rweait1: by comparison, I wonder which F/LOSS project has the most twitter followers?
(04:37:30 PM) rweait1: ubuntu has 9400 ...
(04:37:31 PM) toffehoff: This is probably not going to work....
(04:38:03 PM) rweait1: toffehoff, tell us what you think of the other audacious goals.  We'll catch up with each other later.
(04:38:35 PM) rweait1: The "OSM for your Boss" document is a great idea, but it needs a wrangler / maintainer. 
(04:38:45 PM) ***harry-wood wonders if he should be following ubuntu
(04:38:54 PM) Toffehoff_ [~5bb30c82@shenron.openstreetmap.org] entered the room.
(04:39:13 PM) rweait1: hello again toffehoff
(04:39:16 PM) harry-wood: I'd quite like to organise an offshoot of CWG related to documentation
(04:39:26 PM) Toffehoff_: Hello, Logged in via irc.openstreetmap.org 
(04:39:32 PM) Toffehoff_: Hope that is working better....
(04:39:33 PM) rweait1: harry-wood, how so?
(04:39:57 PM) rweait1: linux has 66000 twitter followers....
(04:40:42 PM) rweait1: more and better documentation is always a good idea.  
(04:41:03 PM) harry-wood: Well.. maybe try to assemble a team who are particularly interested in documentation
(04:41:14 PM) Toffehoff_: O joy .....  Not working either. .....
(04:41:26 PM) harry-wood: this idea requires more man-power
(04:41:47 PM) toffehoff: The irc.openstreetmap.org is also not really working for me.
(04:41:48 PM) rweait1: Are you thinking about a larger WG, an extra WG, or something else?
(04:42:01 PM) rweait1: And why not "just community on talk@"  
(04:42:07 PM) rweait1: or similar?
(04:42:37 PM) toffehoff: This internet-connection at this holiday-resort does not like things like IRC ….. 
(04:42:55 PM) harry-wood: new WG or a spin-off sub-group
(04:42:56 PM) Toffehoff_ left the room (quit: ).
(04:43:07 PM) rweait1: toffehoff, well I hope the weather makes up for the irc...
(04:43:10 PM) harry-wood: like strategic have their "articles of association" spin-off group
(04:43:59 PM) rweait1: harry-wood, I like the idea of more docs, and a team committed to that.  Is some official OSMF involvement required?
(04:44:27 PM) harry-wood: not really. just some coordination
(04:44:29 PM) toffehoff: I'm going to drop off…. This is not working for me.....
(04:44:37 PM) rweait1: ttfn toffehoff.
(04:45:10 PM) rweait1: is it something that you want to do harry-wood, or something that "somebody" should do? :-)
(04:45:25 PM) toffehoff: Sorry it has to go this way. Bad start of the new year. Talk to you all next week!
(04:45:33 PM) toffehoff left the room (quit: Quit: toffehoff).
(04:45:34 PM) harry-wood: I guess it's something I want to do
(04:45:35 PM) rweait1: np henk.
(04:45:52 PM) rweait1: I'm in favour.  
(04:46:06 PM) rweait1: can you get the folks from the recent doc-sprint involved? 
(04:46:25 PM) rweait1: or follow up on that work, those people in the thread on talk@ (I think)
(04:47:12 PM) harry-wood: yes. That's what I'm thinking. Draw together some of the resources we already have, and decide on what the strategy is there
(04:47:33 PM) harry-wood: and what documentation we should be pointing different audiences at
(04:47:57 PM) rweait1: excellent.  different audiences -> tailored messages.
(04:48:26 PM) rweait1: Do you have any thoughts on the budget? or specific requests for a 2012 budget?
(04:49:06 PM) rweait1: (I don't) 
(04:49:55 PM) rweait1: and are we meeting again same/same next week ?
(04:50:06 PM) harry-wood: can do
(04:50:29 PM) rweait1: Okay.  
(04:50:50 PM) rweait1: What do you think, should we end early today given our connectivity issues?
(04:51:15 PM) harry-wood: urgent comms matters likely to crop up soon?
(04:51:15 PM) harry-wood: The arrival of the new server
(04:51:36 PM) rweait1: Yes, we hope to get nice photos from Grant when it arrives. :-)
(04:52:32 PM) rweait1: e agreed to that last meeting.  So I'm looking forward to it. 
(04:52:43 PM) rweait1: s/e/he/
(04:53:01 PM) rweait1: should be this or next week I think
(04:53:03 PM) harry-wood: oh ok
(04:53:24 PM) harry-wood: yes think so
(04:53:35 PM) rweait1: okay, see you next week then? 
(04:53:50 PM) rweait1: (or in 30 second on #osm,  :-)
(04:53:57 PM) harry-wood: grant has the postal addresses of all donors
(04:53:57 PM) harry-wood: we discussed the idea of posting them a thankyou postcard
(04:54:04 PM) rweait1: ah, right. 
(04:54:13 PM) rweait1: How do you feel about that?
(04:54:55 PM) rweait1: we could do all, or we could do all >X-amount
(04:55:52 PM) harry-wood: lets discuss that next week
(04:55:52 PM) harry-wood: I like the idea. Need to think of a design for such a postcard
(04:55:52 PM) harry-wood: We can think of it as a practice / experiment for other kinds of printed comms  we might do.
(04:55:52 PM) harry-wood: we a relatively small number of recipients
(04:55:52 PM) harry-wood: How many donors were there?
(04:55:53 PM) harry-wood: not many 
(04:56:17 PM) rweait1: dozens, perhaps a hundred?  
(04:56:57 PM) harry-wood: yeah that's true
(04:56:57 PM) rweait1: wow.  a couple of new ones yesterday. 
(04:57:41 PM) rweait1: http://www.osmfoundation.org/wiki/CWG_meeting_2011-12-19
(04:57:46 PM) rweait1: perhaps 200.  :-)
(04:59:30 PM) rweait1: or 600 at a quick count.
(04:59:53 PM) harry-wood: wooh. lost my connection for  minute there
(05:00:01 PM) rweait1: yeah.  
(05:00:06 PM) rweait1: See you next week?
(05:00:14 PM) harry-wood: ok yes
(05:00:18 PM) rweait1: ttfn.
</pre>