Difference between revisions of "Monthly Board Meetings"

Revision as of 12:21, 15 May 2020

Board meetings are generally held once per month. We have recently shifted from audio conferences using Mumble to video conferences using Big Blue Button on Cloud68's server. These meetings are open to everyone to observe, and we always welcome new observers. We ask that observers mute their microphones, and to preserve bandwidth, to refrain from turning on their webcams. At the ends of the meetings, anyone in the audience may add comments or ask questions. Note: OSMF Members in low-bandwidth environments may benefit from using BigBlueButton's low-bandwidth settings.

The next meeting's draft agenda is usually shown with its future date at the top below.

Further below are minutes of past board meetings. Working groups also publish a lot of meeting minutes.

To inform members of board meeting discussion and decisions more quickly, we post draft “unapproved” minutes. These are added by the Administrative Assistant without being viewed by the board; they are formally voted on at the next board meeting and are subject to change.

2020

Minutes
Date and link to agenda/minutes page	Topics	Circular resolutions
2020-05-21	Draft agenda. Licence for standard style tiles Microgrants update Argentina Local Chapter Application Small change to the process of the active contributor membership program Investigation of fee waivers for full membership Publication of pseudonymous membership lists Conflict of Interest rules for Working Groups Advisory Board - monthly update Local Chapter presentation - OpenStreetMap á Íslandi	Res19 Adopt Conflict of Interest Policy Res20 Approve financial hardship fee waiver 2020042310000367 Res21 Ask corporate counsel for advice on latest Local Chapter application changes Res22 Approve financial hardship fee waiver 2020021810000166 Res23 Approve financial hardship fee waiver 2020051210000251 Res24 Approve financial hardship fee waiver 2020051210000279
2020-04-17	Draft agenda. Microgrants update Conflict of interest policy DISC report Update on LWG's rewrite of attribution policy Update on OpenStreetCam / Telenav / Grab Update on tile server overload Trust and safety OSM US update Update on applications for Local Chapter status Advisory Board - monthly update Local Chapter presentation - OpenStreetMap Italia	Res14 Bond proposal Res15 Face to face meeting Res16 Start the Microgrants Committee Res17 Approve accountant quote Res18 Switch from audio-only Mumble to video chat for meetings
2020-03-21 and 22 (~~F2F~~ screen-to-screen) Draft page.
2020-02-27	Restricting new memberships to people with significant investment to OSM Treasurer's report Voting to give Guillaume (Treasurer) money-transfer privileges Voting to give Michelle (accountant) money-transfer privileges Czechia Local Chapter application (Voting) MWG proposal for the new fee waiver scheme Working Groups Survey & "rules of order": next steps? Microgrants call for members & next steps Face-to-face board meeting planning OSMUS local chapter application status, addendum, SotM US Quick Licence Advisory Board - monthly update Members: Sparse explanation about the 18K GBP in the recent OWG budget	Res07 Approve financial hardship fee waiver 2019121810000079 Res08 Approve financial hardship fee waiver 2019123010000108 Res09 Approve financial hardship fee waiver 2020012310000078 Res10 Approve financial hardship fee waiver 2020012710000089 Res11 Approve financial hardship fee waiver 2019103110000057 Res12 Reaffirm support for existing value statements Res13 Approve the OWG budget at the high option
2020-01-30	Diversity Attribution and lack thereof Restricting new memberships to people with significant investment to OSM Appointment of Board Committees Microgrants policy - proposal to vote Evaluating financial need of fee waivers Advisory Board - monthly update AOB: Treasurer's report Suggestion to vary membership fee based on geographic location Members: On varying membership fee based on geographic location Members: Expression of interest on diversity next steps Closed - Working with Dorothea	Res01 Approve financial hardship fee waiver 2019120910000087 Res02 Approve financial hardship fee waiver 2019120710000116 Res03 Approve financial hardship fee waiver 2019120410000087 Res04 Approve financial hardship fee waiver 2019122510000083 Res05 Approve financial hardship fee waiver 2020010110000074 Res06 Approve financial hardship fee waiver 2020011510000021

2019

Minutes
Date and link to minutes' page	Topics	Circular resolutions
2019-12-23	Selection of officers Holiday blackout for circulars F2F planning (Voting on Whether to have a meeting, Location to be London, How to select dates) Preparing January meeting (Voting on use of Loomio) Priorities from Board Members AOB - Dorothea's hours for SotM WG (Voting) Setting a time for recurring board meetings ( Voting) AOB - Formation of a Diversity Working Group AOB - Restricting new memberships to people with significant investment to OSM Members: Updating board member biographies	Res30 Approve financial hardship fee waiver 2019111410000015 Res31 Approve relaunch of LCWG as LCCWG with new mission statement Res32 Approve financial hardship fee waiver 2019112410000032 Res33 Grant Barclays Simple Servicing Authority to Michelle Heydon Res34 Also send an unofficial announcement to the announce mailing list Res35 Approve financial hardship fee waiver 2019120310000043 Res36 Approve financial hardship fee waiver 2019120310000212
2019-11-20	Microgrants update Moderation and etiquette Proposed addendum to Local Chapter Agreement to become a US local chapter Conditional planning of the next face-to-face board meeting Contacting Telenav about transfer of openstreetcam domain Communication with iD maintainers Approve the creation of the Local Chapters and Communities Working Group (LCCWG) Update on Annual General Meeting and suggested Articles of Association changes Communicating the Annual General Meeting / election cycle in advance using the "announce" e-mail list Potential registration with Benevity to receive donations AOB - Thanks from board members Members: Thanks to retiring board members	Res23 Accept the proposed Microgrants implementation Voting cancelled to get community feedback on the document. Please see the related osmf-talk thread. Res24 Approve financial hardship fee waiver 2019102710000056 Res25 Approve financial hardship fee waiver 2019110210000154 Res26 Extend Dorothea's current contract for another six months Res27 Approve financial hardship fee waiver 2019110910000071 Res28 Approve financial hardship fee waiver 2019111010000095 Res29 Approve financial hardship fee waiver 2019111110000039
2019-10-16	Attribution by Facebook Working Groups - Board relation Annual General Meeting planning Microgrants update Agenda publishing deadline (potential Rules of Order update) (Voting) Advisory Board - monthly update AOB - Suggestion for additional OSM data backup	Res18 Approve financial hardship fee waiver 2019080110000108 Res19 Approve financial hardship fee waiver 2019080710000053 Res20 OSM Ireland to become an OSMF Chapter Res 21 Sign FOSSGIS PoA Res22 Approve financial accounts
2019-09 Cancelled	The meeting did not take place, as the date was close to State of the Map 2019.
2019-08-22	Power of Attorney request from FOSSGIS ( Voting) Articles of Association changes for the 2019 Annual General Meeting Board seats at the next election Criteria to become a Local Chapter Microgrants update Advisory Board - monthly update Members: Comments about the FOSSGIS PoA request Members: Comments about support to local groups	Res16 Allow SotM Africa to use OSMF CiviCRM for their ticket sales, with conditions Res17 Approve financial hardship fee waiver 2019072910000077
2019-07-17	Supporting SotM Africa through the OSMF ticket sales system Contacting Telenav about transfer of openstreetcam domain Advisory Board - monthly update AOB - Reminder about agenda publishing deadline AOB - Question about action item "criteria to become a Local Chapter" AOB - Communicating about the membership fee waiver program Members: Comment about fee waiver extension Members: Comment about the lack of reason being provided for the first closed session topic Closed - Board seats available at the next election Closed - Administrative Assistant's contract
2019-06-19	Local Chapters - keeping track of development and current applications Supporting regional SotMs through the OSMF ticket sales system Next steps on pre-SotM survey Recommendation by LWG on a future "tile-licence" Asking OWG their views on Andy's infrastructure thoughts Advisory Board - monthly update AOB - Working Groups survey AOB - State of the Map 2020 AOB - VAT tax on SotM tickets Members: Comment about minutes of face-to-face meetings Closed - Administrative Assistant's contract Closed - Payment for 2019 face-to-face meeting facilitation
2019-05-18 & 19 Draft notes	Face-to-Face meeting
2019-05-15	Cancelled
2019-04-24	Agenda building and action items AOB - Update from facilitator of the upcoming face-to-face board meeting AOB - Board and Working Groups meeting at State of the Map AOB - New insurance Closed - Next steps on GlobalLogic
2019-03-20	Membership fee waiver process Communicating decisions back to Working Groups AOB - Permission request for images to be published in monthly scientific journal Advisory Board - monthly update AOB - Face-to-Face meeting	Res14 Allow attribution on osm.org/copyright page Res15 Add a banner about the EU Copyright Directive to osm.org
2019-02-20	GlobalLogic (Voting) Crimea decision Brexit 2019 budget Move etiquette guidelines to OSMF website Face to Face process Advisory Board - monthly update AOB - openstreetmap.eu domain Members: Will the board create a circular regarding the copyright page about Spain? Members: Comment about the mention of "hard stop" at one hour of the meeting	Res02 Share MWG report with GL prior to release to members Res03 Notify GL that there is a report coming out Res04 Release the GL report from the board rather than the MWG Res05 Extend [Dorothea's] contract for 6 months Financial hardship fee waivers: Res01, Res06, Res07, Res08, Res09, Res10, Res11, Res12, Res13
2019-01-17	Crimea decision Board logistics Face to Face meeting GDPR preparation update Advisory Board - monthly update AOB - Microgrants Closed - 100 account sign-ups from India on 15.11.2018 Closed - Renewal of Administrative Assistant's contract

2018

Minutes
Date and link to minutes' page	Topics	Circular resolutions
2018-12-20	Selection of officers (Voting: for Treasurer, for Secretary - 1st round, for Chairperson, for Secretary - 2nd round) Holiday - blackout for circulars (Voting) GDPR tech implementation Becoming an Open Source Initiative affiliate (Voting) Opavote issues Face to Face meeting Review of the etiquette guidance GDPR preparation update Advisory Board - monthly update AOB - Dorothea's new supervisor Members: Updating board member biographies Members: Rationale behind the Crimean board decision and the list of votes Members: Was the reversal of the DWG decision by the board decided through a circular resolution?	Res12 - Preliminarily reject and individually inspect all membership applications from India from 15.11.2018 Res13 - Have the MWG pre-process financial need applicants Res14 - Decide for OSMF to administer payments to regional SotMs Res15 - Unblind fee waivers Financial hardship fee waivers: Res16, Res17, Res18, Res19, Res20.
2018-11-15	Closed portion of meeting Organised editing guidelines (Voting) Membership fee waiver program Members: On OEG voting Members: On OEG second draft Members: Thanks to Martijn & Peter Members: On the copyright page and the national mapping agency of Spain	Res11 - Approve the organised editing guidelines
2018-10-18	Board election / Annual General Meeting Questions on organised editing guidelines GDPR preparation update Advisory Board - monthly update AOB - Documenting the guidelines Q&A session AOB - Next steps for organised editing guidelines Members: Discussion about the organised edit. guidel. on osmf-talk Members: Have the board members been pushing the guidelines to be less restrictive?
2018-09-20	Terms of Use approval (Voting) Draft Non-Disclosure Agreement (Voting) Organised editing guidelines Risk response plan Start developing guidance for our involvement in politics/activism Microgrants update GDPR preparation update Advisory Board - monthly update AOB - Conflict of Interest and organised editing guidelines Members: New organised editing policy document? Members: Publication of Face-to-Face minutes? Members: Banner on website about article 13? Members: Organised editing guidelines and Conflict of Interest
2018-08-16	Extended OSMF membership Microgrants update GDPR preparation update Advisory Board - monthly update AOB - New OSMF registered address
2018-07-19	State of the Map 2018 OWG follow-up Board members' reimbursement rules Microgrants update GDPR preparation update Advisory Board - monthly update AOB - Moving OSMF's registered place AOB - Volundeer auditor AOB - Thanks to Frederik for help during data center move Members: Microgrants question	Res10 - Dorothea Help with Data Center Move
2018-06-21	Vote on changes to Board's Rules of Order (Voting: sections 2 and 6, section 7) FOSS policy compliance Unrecorded State of the Map sessions OpenRailwayMap licence application (Voting) Microgrants update GDPR preparation update Criteria for becoming a Local Chapter Advisory Board - monthly update AOB - Board gifts and Reimbursements AOB - Vote reasoning on circular resolutions Members: Question about who can provide a data model for sports Members: Suggestion to publish important proposals prior to voting Closed - Discussion of hosting and GDPR technical preparation	Res08 - Authorize LWG to publish privacy statement Res09 - Fund Dorothea's travel to SotM
2018-05-24	Belgium Local Chapter application (Voting) GDPR preparation update F2F blogpost, sharing actions Advisory Board - monthly update AOB - Welcome Mat AOB - Modifications of Board Rules of Order AOB - Volunteer auditor for 2017 finances Members: Welcome Mat comment Members: Local Chapters' Working Group question
2018-04-19	FOSS policy EU Copyright directive letter Corporate donation with un-disclosed amount CiviCRM contract to fix bugs Advisory Board - monthly update GDPR preparation update from the LWG Members: Minutes' length comment Members: FOSS policy suggestion Members: EU Copyright directive letter questions Closed - Corporate donation with un-disclosed amount	Res07 - Sign https://savecodeshare.eu
2018-03-15	OSMF-owned engine for social surveys SotMs as an opportunity to increase membership Board reminder/communications about etiquette guidelines GDPR preparation update Translations of OSMF webpages Advisory Board - monthly update Diversity in OSM AOB - Board reminder/communications about etiquette guidelines 2 AOB - Advisory Board update 2	Res05 - Approve Dorothea's new contract Res06 - Approve Dorothea's new contract
2018-02-15	openstreetmap.org added to Easylist Accepting Liberapay donations General Data Protection Regulation OSMF Data center (Voting) Face-to-Face meeting 2018 - logistics State of the Map policy Admin. Assist. contract Advisory Board - monthly update AOB - More discussion about Easylist+ Members: What is the best way for a guest to provide relevant resources during a board meeting discussion?
2018-01-25 (Jan-2nd part)	Large Bitcoin donations State of the Map Policy Circular resolutions - procedure Representative on LWG subcommittee Directed Editing Policy Admin. Assist. contract Belgium Local Chapter application Prioritising 2018 Advisory Board - monthly update Members: Board Member Bios
2018-01-18 (Jan-1st part)	Selection of officers (Voting) Membership fee waiver program (Voting) 2018 Face to Face meeting Restart osmf announce Taking a stand (Voting) Budget 2018	Res01 - German LC application Res02 - Trademark policy Res03 - Trademark license subcommittee structure Res04 - Register domain names for informal local groups

2017

Date	Minutes
2017-11-16	Board/Minutes/2017-11-16
2017-10-26	Board/Minutes/2017-10-26
2017-09-21	Board/Minutes/2017-09-21
2017-08-24	Board/Minutes/2017-08-24
2017-07-18	Board/Minutes/2017-07-18
2017-06-20	Board/Minutes/2017-06-20
2017-05-20/21	F2F meeting May 2017 - summary (F2F)
2017-05-09	Board/Minutes/2017-05-09
2017-04-18	Board/Minutes/2017-04-18
2017-03-21	Board/Minutes/2017-03-21
2017-02-21	Board/Minutes/2017-02-21
2017-01-17	Board/Minutes/2017-01-17

2016

Date	Minutes
2016-12-16	Board/Minutes/2016-12-16
2016-11-18	Board/Minutes/2016-11-18
2016-10-28	Board/Minutes/2016-10-28
2016-09-25	Board/Minutes/2016-09-25 (F2F)
2016-09-16	Board/Minutes/2016-09-16
2016-08-19	Board/Minutes/2016-08-19
2016-07-15	Board/Minutes/2016-07-15
2016-06-17	Board/Minutes/2016-06-17
2016-05-28/29	Board/Minutes/2016-05 F2F (draft minutes)
2016-04-27	Board/Minutes/2016-04-27
2016-03-25	Board/Minutes/2016-03-25
2016-02-09	Board/Minutes/2016-02-09
2016-01-08	Board/Minutes/2016-01-08

2015

Date	Minutes
2015-12-12	Board/Minutes/2015-12-12
2015-10-25	Board/Minutes/2015-10-25
2015-09-30	Board/Minutes/2015-09-30
2015-08-22	Board/Minutes/2015-08-22
2015-07-12	Board/Minutes/2015-07-20
2015-06-15	Board/Minutes/2015-06-15
2015-05-09	Board/Minutes/2015-05-09
2015-04-03	Board/Minutes/2015-04-03
2015-03-10	Board/Minutes/2015-03-10
2015-02-16	Board/Minutes/2015-02-16 (in progress minutes)
2015-01-12	Board/Minutes/2015-01-12

2014

Date	Minutes
2014-12-08	Board/Minutes/2014-12-08
2014-11-20	Board/Minutes/2014-11-20
2014-10-14	Board Meeting Minutes 2014-10-14
2014-08-05	Board Meeting Minutes 2014-08-05
2014-06-05	Board Meeting Minutes 2014-06-05
2014-04-29	Board Meeting Minutes 2014-04-29
2014-02-11	Board Meeting Minutes 2014-02-11
2014-01-14	Board Meeting Minutes 2014-01-14

2013

Date	Minutes
2013-12-10	Board Meeting Minutes 2013-12-10
2013-10-24	Board Meeting Minutes 2013-10-24
2013-09-24	Board Meeting Minutes 2013-09-24
2013-08-27	Board Meeting Minutes 2013-08-27
2013-07-30	Board Meeting Minutes 2013-07-30
2013-07-09	Board Meeting Minutes 2013-07-09
2013-06-20	Board Meeting Minutes 2013-06-20
2013-05-07	Board Meeting Minutes 2013-05-07
2013-03-20	Board Meeting Minutes 2013-03-20
2013-02-19	Board Meeting Minutes 2013-02-19
2013-01-29	Board Meeting Minutes 2013-01-29

2012

Date	Minutes
2012-12-18	Board Meeting Minutes 2012-12-18
2012-11-27	Board Meeting Minutes 2012-11-27
2012-11-03	Board Meeting Minutes 2012-11-03
2012-10-09	Board Meeting Minutes 2012-10-09
2012-09-16	Board Meeting Minutes 2012-09-16
2012-09-05	OSMF Board Meeting Minutes 2012-09-05
2012-08-14	OSMF Board Meeting Minutes 2012-08-14
2012-07-17	OSMF Board Meeting Minutes 2012-07-17
2012-06-11	OSMF Board Meeting Minutes 2012-06-11
2012-05-13	OSMF Board Meeting Minutes 2012-05-13
2012-04-07	Extraordinary OSMF Board Meeting Minutes 2012-04-07
2012-02-23	OSMF Board Meeting Minutes 2012-02-23
2012-01-30	OSMF Board Meeting Minutes 2012-01-30

2011

Date	Minutes
2011-11-04 & 05	OSMF Board Face to Face Meeting Minutes 2011-11-04 & 05
2011-09-27	OSMF Board Meeting Minutes 2011-09-27
2011-08-17	OSMF Board Meeting Minutes 2011-08-17
2011-06-22	OSMF Board Meeting Minutes 2011-06-22
2011-06-11 & 12	OSMF Board Meeting Minutes 2011-06-11 & 12
2011-06-01	OSMF Board Meeting Minutes 2011-06-01
2011-05-25	OSMF Board Meeting Minutes 2011-05-25
2011-05-18	OSMF Board Meeting Minutes 2011-05-18
2011-05-11	OSMF Board Meeting Minutes 2011-05-11
2011-05-04	OSMF Board Meeting Minutes 2011-05-04
2011-04-27	OSMF Board Meeting Minutes 2011-04-27
2011-04-20	OSMF Board Meeting Minutes 2011-04-20
2011-04-13	OSMF Board Meeting Minutes 2011-04-13
2011-04-06	OSMF Board Meeting Minutes 2011-04-06
2011-03-30	OSMF Board Meeting Minutes 2011-03-30
2011-03-23	No formal meeting
2011-03-16	OSMF Board Meeting Minutes 2011-03-16
2011-03-09	No formal meeting
2011-03-02	OSMF Board Meeting Minutes 2011-03-02
2011-02-23	OSMF Board Meeting Minutes 2011-02-23
2011-02-16	No formal meeting
2011-02-09	OSMF Board Meeting Minutes 2011-02-09
2011-02-02	OSMF Board Meeting Minutes 2011-02-02
2011-01-26	OSMF Board Meeting Minutes 2011-01-26
2011-01-12	OSMF Board Meeting Minutes 2011-01-12
2011-01-05	No formal meeting

2010

Date	Minutes
2010-12-15	OSMF Board Meeting Minutes 2010-12-15
2010-12-11/12	OSMF Board Meeting Minutes 2010-12-11/12
2010-12-01	OSMF Board Meeting Minutes 2010-12-01
2010-11-24	OSMF Board Meeting Minutes 2010-11-24
2010-11-17	OSMF Board Meeting Minutes 2010-11-17
2010-11-10	OSMF Board Meeting Minutes 2010-11-10
2010-11-03	OSMF Board Meeting Minutes 2010-11-03
2010-10-29	OSMF Board Meeting Minutes 2010-10-29
2010-10-02	OSMF Board Meeting Minutes 2010-10-02
2010-09-10	OSMF Board Meeting Minutes 2010-09-10
2010-08-19	OSMF Board Meeting Minutes 2010-08-19
2010-08-10	OSMF Board Meeting Minutes 2010-08-10
2010-06-10	OSMF Board Meeting Minutes 2010-06-10
2010-05-27	OSMF Board Meeting Minutes 2010-05-27
2010-04-22	OSMF Board Meeting Minutes 2010-04-22
2010-03-25	OSMF Board Meeting Minutes 2010-03-25
2010-02-25	OSMF Board Meeting Minutes 2010-02-25
2010-01-23/24	OSMF Board Meeting Minutes Amsterdam 2010-01-23/24

2009

Date	Minutes
2009-12-22	OSMF Board Meeting Minutes 2009-12-22
2009-11-12	OSMF Board Meeting Minutes 2009-11-12
2009-10-13	OSMF Board Meeting Minutes 2009-10-13
2009-09-15	OSMF Board Meeting Minutes 2009-09-15
2009-08-22	OSMF Board Meeting Minutes 2009-08-22
2009-07-09	OSMF Board Meeting Minutes 2009-07-09
2009-06-09	OSMF Board Meeting Minutes 2009-06-09
2009-05-12	OSMF Board Meeting Minutes 2009-05-12
2009-04-14	OSMF Board Meeting Minutes 2009-04-14
2009-02-25	OSMF Board Meeting Minutes 2009-02-25
2009-01-24	OSMF Board Workshop – Woking – Minutes 2009-01-24/25

2008

Date	Minutes
2008-12-23	OSMF Board Meeting Minutes 2008-12-23
2008-11-25	OSMF Board Meeting Minutes 2008-11-25
2008-10-28	OSMF Board Meeting Minutes 2008-10-28
2008-09-24	OSMF Board Meeting Minutes 2008-09-24
2008-08-30	OSMF Board Meeting Minutes 2008-08-30
2008-07-23	OSMF Board Meeting Minutes 2008-07-23
2008-06-18	OSMF Board Meeting Minutes 2008-06-18
2008-05-22	OSMF Board Meeting Minutes 2008-05-22
2008-04-24	OSMF Board Meeting Minutes 2008-04-24
2008-03-20	OSMF Board Meeting Minutes 2008-03-20
2008-02-21	OSMF Board Meeting Minutes 2008-02-21
2008-01-17	OSMF Board Meeting Minutes 2008-01-17

2007

Date	Minutes
2007-12-13	OSMF Board Meeting Minutes 2007-12-13
2007-11-15	OSMF Board Meeting Minutes 2007-11-15
2007-10-11	OSMF Board Meeting Minutes 2007-10-11
2007-09-13	OSMF Board Meeting Minutes 2007-09-13

@@ Line 22: / Line 22: @@
 * [[Board/Minutes/2020-05#Argentina_Local_Chapter_Application| Argentina Local Chapter Application]]
 * [[Board/Minutes/2020-05#Small_change_to_the_process_of_the_active_contributor_membership_program| Small change to the process of the active contributor membership program]]
+* [[Board/Minutes/2020-05#Investigation_of_fee_waivers_for_full_membership| Investigation of fee waivers for full membership]]
+* [[Board/Minutes/2020-05#Conflict_of_Interest_rules_for_Working_Groups| Publication of pseudonymous membership lists]]
+* [[Board/Minutes/2020-05#Conflict_of_Interest_rules_for_Working_Groups| Conflict of Interest rules for Working Groups]]
 * [[Board/Minutes/2020-05#Advisory_Board_-_monthly_update| Advisory Board - monthly update]]
 * [[Board/Minutes/2020-05#Monthly_Local_Chapter_presentation_-_OpenStreetMap_.C3.A1_.C3.8Dslandi| Local Chapter presentation - OpenStreetMap á Íslandi]]

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