Draft Agenda
Location: Mumble, Thursday 2018-03-15 at 21:00 London time

North Americans: Please note that this Board Meeting will take place one hour later than usual for you, as Europe is not on Daylight Saving Time yet. The April meeting will be at the usual time, unless rescheduled.


Board members

  • Kate Chapman (Chairperson)
  • Peter Barth
  • Martijn van Exel
  • Heather Leson (joined at 23')
  • Mikel Maron
  • Paul Norman
  • Frederik Ramm


  • 10 guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Not Present


Previous minutes

Circular Resolutions

2018/Res5 Approve Dorothea's new contract

2018/Res5 Approve Dorothea's new contract
Voting for signing a new 1 year contract with Dorothea, starting March 1 2018, ending Feb 28, 2019. Terms otherwise unchanged.
Unanimously accepted 2018-03-07

Previous action items

The list is sortable and collapsible and items that were assigned to two persons appear twice.

Name Date Action item and status
All 2018-02-15 SotM draft policy document clean-up
All 2018-01-25 Update board member biographies on the OSMF wiki
All 2017-11-16 In 2018 send an email to members, months in advance of the Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions.
Frederik 2018-02-15 to contact Liberapay mentioning that we appreciate their support and tell them that we would like them to stop soliciting money in our name. # Done - we have opted-out
Frederik/Paul 2016-05-28 to prepare transparency document from transparency session
Heather/Mikel 2018-02-15 to contact local communities and regional State of the Map organisers about the SotM policy and then provide feedback to the SotM-WG and the board.
Heather 2018-02-15 to follow up with LWG, OWG and CWG about GDPR
Heather 2018-01-25 to talk to Paul and get more details about the board representative on the trademark license subcommittee (# Done) and then contact the Licensing Working Group, if required.
Ilya 2016-08-19 to look at implementing means for members to view the membership register
# Got key from Tom for accessing the server. Administrative work done, programming not yet. 2018-03-15 update: This action item will be removed from the list.
Kate 2018-02-15 to notify the OWG that the new Data Center RFP has been accepted # Done
Kate 2018-02-15 to follow up with Grant about the technical workaround of having conference announcement banners on linked to landing pages on the website
Kate 2018-01-18 to initiate discussion about 2018 priorities over email.
Kate 2018-01-18 to update the etiquette and add a reporting plan
Kate 2018-01-18 to email F. Davey about Conflict of Interest advice and cc Paul
Kate 2017-08-24 to write to the Advisory Board list about microgrants
Kate 2017-08-24 to contact Michael about closing inactive mailing lists that she is an admin of
Kate/Martijn 2016-05-28 to draft diversity policy
# No progress to report. Low priority.
Martijn 2018-01-25 to review the submitted documents of the OSM Belgium Local Chapter application. # Done
Martijn 2018-01-25 to initiate the local community and membership consultations regarding the OSM Belgium Local Chapter application.
Martijn 2017-11-16 to create the draft of the microgrants policy, separating it from the attempted combined draft with the updated travel policy
Martijn 2017-10-26 to raise the question to the Advisory Board about whether they would like to have an archive of the AB mailing list.
# Martijn will prepare a brief orientation document for the AB and will ask then.
Martijn 2017-07-18 to look at the process of regular reporting by the Local Chapters to the board and vice versa.
Martijn/Kate 2016-05-28 to draft diversity policy
# No progress to report. Low priority.
Mikel/Heather 2018-02-15 to contact local communities and regional State of the Map organisers about the SotM policy and then provide feedback to the SotM-WG and the board.
Mikel 2018-01-25 Mikel to work on potential updates on the circulars' procedure to vote on.
Mikel 2018-01-18 to make sure the osmf-announce read-only mailing list is restarted - with help from Martijn, Paul & the MWG.
Mikel 2017-08-24 to send email on the list to find businesses that would like to offer input on the Welcome Mat
Mikel 2016-08-19 to send round bullet points on diversity policy proposal
Paul 2017-02-21 to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions
Paul 2016-10-28 to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted
# Was Peter's
Paul/Frederik 2016-05-28 to prepare transparency document from transparency session
Peter 2017-04-18 to make a list of requirements for email self-hosting and discuss them with the Operations Working Group

Action item updates

OSMF-owned engine for social surveys

An OSMF-owned engine for social surveys has been proposed in the recent past (1, 2). This topic was raised again as the SotM Working Group wanted to run a community survey about the SotM 2018 program. As the survey is currently open (until March 20th, 2018), this topic might be discussed at another meeting.

Some survey tool suggestions:

  • Umfrageplattform - tool developed by OSMer Harald Hartmann for surveys among OSM contributors. Users have to authenticate with OSM OAuth. (Source)
  • Emapic (not self hosting solution) - FLOSS survey engine focused on geolocation that uses OSM as base map. Alpha version. (Source)
  • LimeSurvey has been used by the SotM-WG and the DWG
Lead: Mikel

SotMs as an opportunity to increase membership

The State of the Map (SotM) conference is the annual, international conference of OpenStreetMap, organised by the OpenStreetMap Foundation.

SotM-related suggestions to increase membership:

  • offering a GBP 15 discount for anyone who signs up the day they register
  • giving all SotM attendees 12 months OSMF membership and adding X EUR to the ticket price to cover this.

This topic was proposed during a recent Board discussion about the removal of the phrase "Enjoy discounts to OSM events" from - a proposal from the SotM-WG as this has not been done for several years.

Lead: Mikel

Board reminder/communications about etiquette guidelines

Suggestion for:

  • a reminder about the etiquette guidelines via the OSMF blog, Facebook and mailing list, and possibly
  • a moderator reminder on other key mailing lists.
Lead: Paul

GDPR preparation update

The General Data Protection Regulation will come into effect May 25, 2018. The Licensing Working Group (LWG) is working on a document with a set of recommendations.

Related Board discussion: Feb 2018
Related LWG discussions: Mar 2018, Feb 2018, Nov 2017, Sep 2017, July 2017

Lead: Heather

Translations of OSMF webpages

The Communication Working Group (CWG) was recently contacted by two community members who offered to translate OSMF webpages, including the board meeting minutes, and by a third community member who sent a translation of the updated Trademark Policy. The offer of help was welcomed and the CWG contacted the Board.

Some suggestions:

  • Adding the translations on the osmf website, with an information box on the top, making it clear that the official pages are in English and these are volunteered translations.
  • Publishing the translations on private blogs/diaries instead.
  • (for board meeting minutes): providing a short write-up of the minutes and collaborating with weeklyOSM (project independent of OSMF) if the volunteers and weeklyOSM agree, so that translations are published on the weekly.

Concern was expressed about whether translations on the OSMF website would be perceived as official.

Advisory Board - monthly update

The Advisory Board (AB) is an entity separate from the OSMF board of directors, composed of individuals - either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB. This monthly section is reserved for this purpose.

Related discussions:
2018 Feb, Jan
2017 Oct, May (F2F), Apr, Mar, Feb, Jan

Lead: Martijn

Diversity in OSM

Discussion about what the Board can do to support diversity in the OSM community. Suggestion to have a statement on inclusion and diversity from the board.

This topic was proposed during a recent Board discussion about how to handle diary comments like #comment41167 and #comment41179.

Lead: Heather

Any other business

Next meeting

Meetings now take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.

The next monthly board meeting will be on the 19th of April, at 21:00 London time, unless rescheduled.

Meeting end