Board/Minutes/2021-06-11

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Draft minutes.

Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.

Please note that this video chat is not open to observers.

Date and time: Friday 11 June 2021, 14:00 UTC - Countdown
Acronyms

Participants

Board members

  • Allan Mustard (Chairing)
  • Eugene Alvin Villar
  • Guillaume Rischard
  • Jean-Marc Liotier
  • Mikel Maron
  • Rory McCann
  • Tobias Knerr

Officers and board
Biographies

Not Present

Guests

Not open to observers.

Investigate moving OSMF out of the UK, and into the EU

Suggested by Allan Mustard.

Ireland - information by Rory

  • In order to have an Irish charity, you have to have the majority of Directors present in Ireland.
  • We might have to pay tax if we were to transfer assets from OSMF to new entity.

US - information by Allan and Mikel

  • With non-profit status (equivalent to 501c3), any donations are deductible from the taxes of the donors.
  • Charities in the US can give money to other charities (there are restrictions).

France - information by Jean-Marc

On becoming a charity

  • It might be easier for Corporate Members to provide donations.
    • donations are tax deductible.
    • potentially different/easier internal administrative process.

On language

  • We might run into problems with community and membership outside of Europe, if we shift from English to a European language that is not as widely spoken, e.g. see people in non-anglophone countries who took survey in English.
  • Would meetings have to be conducted in French?

Suggestions on the wording of the board draft "Requirements for an OSMF outside of the UK"

  • Move "Communication in English is possible (with bank and local authorities)" from "Absolute requirements (Must)" to "Highly desirable".
  • Share the content with the community/membership and Advisory Board members to get advice from corporate lawyers in relation to corporate donations.
  • See how NGOs like Red Cross operate, with regards to language.

Changes to board document "Requirements for an OSMF outside of the UK" during the meeting

  • Removed "subsidiary" from the title of the document.
  • "Low incorporation cost" moved from "Highly desirable" to "Desirable".
  • Added ability to take donations from US 501c3 as "Highly desirable".
  • "Low incorporation cost" moved from "Highly desirable" to "Desirable".
  • Rewording of sentence to "Communication in English is possible (with bank and local authorities)".

Action items:

  • Guillaume to circulate the draft "Requirements for an OSMF outside of the UK" to osmf-talk together with the reasoning. (osmf-talk is the mailing list for OpenStreetMap Foundation members (Join the Foundation). All past messages are available here).
  • Rory to circulate the draft "Requirements for an OSMF outside of the UK" to the Advisory Board.

Preparations for vote on Attribution Guidelines

The board to review version 0.9 of the draft attribution guidelines (together with any comments by LWG and board members on that version), created by Dermot McNally (LWG) after making the changes agreed during the 2021-06-01 board and LWG discussion.

Action item: Rory to circulate version 0.9 of the draft attribution guidelines to osmf-talk (osmf-talk is the mailing list for OpenStreetMap Foundation members (Join the Foundation). All past messages are available here).

Bank account - status update

Updates

  • Bank of Ireland form posted.
  • Triodos asked for justifications for transfers.
  • Account at Fire.com created for Michelle Heydon (accountant)
  • EUR amount transferred from Wise to Fire.
  • Bank of Ireland USD account to be ready soon.

Other points mentioned

  • Fire does not do USD accounts
  • Deadline to move the money from Wise is at the beginning or end of July.
  • In worst case scenario we convert USD Wise amount to another currency. Also could pay Quincy with USD.
  • Cloud68 invoice to be paid soon.

Currencies per account

  • Bank of Ireland account: EUR, USD, GBP
  • Fire.com (not a bank) account: EUR, GBP
  • Triodos bank account: GBP

Suggestion: File a formal appeal to Wise.

MapUganda local chapter application - current status

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Action item: Jean-Marc to email MapUganda.

State of the Map 2021 panel: "Ask the OSMF board almost anything about our agenda, actions and activities"

Suggestion: shorten the title.

Last year there were online collaborative documents used live.

Session details

Hiring - iD and Senior Site Reliability Engineer status updates

iD

  • Invitation for applications not published yet.
  • Application will be open until filled.

Suggestions

  • add procedure on how to apply.
  • encourage people to include OSM account/Github account.

Action item: Jean-Marc to publish the call for applications, including the job description.

Senior Site Reliability Engineer

Working on the job description, together with the selected person.

Next meeting

Public board meeting on Friday 25 June 2021, 14:00 UTC -- Countdown

Acronyms