Board Meeting Minutes/Overview 201712

From OpenStreetMap Foundation

Overview of Board meetings
Jan 2017 to Nov 2017

  • Below are the topics of all Board meetings, Jan 2017-Nov 2017
  • Some topics are present in more than one categories

Transparency

Topic Month
Working Group transparency Feb, Mar
Local Chapter Reporting Jul
Written conflict of interest policy Sep
Recording individual votes and changing the rules of order Jul
Adding status to the action items Aug
Potential non-public donation - Discussion whether it could be accepted. Declined. Jan (closed portion)

Operations

Operations Working Group , Join

Topic Month
E-mail address through API Mar
Grant for hardware (Disclosed afterwards: ARC $25000) Jan (Closed portion), Nov

LWG related

Licensing Working Group, Join

Topic Month
LWG remit and activities documents Mar
LWG request for some of Dorothea's time May
Geocoding guideline Jun, Jul. Aug Voting

DWG related

Data Working Group. Join

Topic Month
Directed Editing Policy Apr, Jul
Directed Editing Policy Survey Jun
Niantic contact Mar

MWG related

Membership Working Group, Join, Stats

Topic Month
Membership Drive Aug. Sep, Nov
Membership waiver program Nov

CWG related

Communication Working Group, Join

Topic Month
Announcing Gold Corporate Members Jun

State of the Map

State of the Map Working Group, Join

Topic Month
Net profit Jan
Challenges Mar
Debrief Aug
Keynote Jul
Request for some of Dorothea's time Oct
SotM 2018 lead Oct
State of the Map policy Oct

Open Source policy

Topic Month
Open source policy updates/issues Sep
Email hosting Apr

Community

Topic Month
Volunteer Drive May (F2F), Aug
Microgrant Fundraising May (F2F), Jul, Aug
Travel policy update Sep, Nov
OSMF and HOT Jun. Sep

Local Chapter related

LC page, Join the mailing list

Topic Month
LC applications Jun UK, France, Jul Germany, Aug Germany, Sep Germany & Belgium, Oct Germany & Belgium
Local Chapter Reporting Jul
Advisory Board set up Jan, Feb, Mar, Apr, May (F2F), Oct

Corporate Members related

Current Members, Join

Topic Month
Welcome Mat May (F2F), Jul, Aug, Nov
Advisory Board set up Jan, Feb, Mar, Apr, May (F2F), Oct

Financial

Topic Month
Budget Jan
Final draft of 2016 financial statement Jul
Accountant duties Sep
Invoice for venue in Brussels (SotM 2016) Jul
Financial-related Nov
Grant for hardware (Disclosed afterwards: ARC $25000) Jan (Closed portion), Nov
Potential non-public donation - Discussion whether it could be accepted. Declined. Jan (closed portion)

Board

Topic Month
Term limits for board members Apr
Written conflict of interest policy Sep
Face-to-Face Jan, Mar, Apr, May, Jun
Recording individual votes and changing the rules of order Jul
Adding status to the action items Aug
Updating Board members' biographies Jul
Review of Admin. Assistant's work Jan (closed portion)
Admin. Assistant's contract Mar (closed portion), Apr (Voting - closed portion)
Administrative Assistant's work Jul
Rescheduling the recurring board meeting Jul
Announcement of board meetings on OSM wiki calendar Apr
Thanks to Ilya Nov
Planning the 2017 Annual General Meeting Nov

Closed portions of meetings

Date Topic Reason for being closed Outcome/Info
2017-01 Potential non-public donation - Discussion whether it could be accepted Request for non-disclosure Outcome: donation was not accepted
2017-01 Potential grant Jan, Jun To be disclosed after finalisation Outcome: ARC grant $25000 received
2017-01 Review of Admin. Assistant's work Admin. Assistant should not be present
2017-03 Admin. Assistant's contract Admin. Assistant should not be present
2017-04 Communication with the company behind the coastline fixing project
2017-04 Voting on Administrative Assistant's contract Admin. Assistant should not be present Outcome: Renewed
2017-10 Discussion about a potential new accountant

Circular resolutions

Month Topic Outcome
2017-08 Pay for Dorothea's travel to SotM, as per SotM-WG's request Accepted 2017-08-05 with ultimately 4 votes in favour: Frederik Ramm, Peter Barth, Kate Chapman, Mikel Maron # Abstained 3: Paul Norman, Ilya Zverev, Martijn van Exel
2017-06 Fund Kate's travel to SotM Asia Accepted 2017-05-27 with ultimately 4 votes in favour: Ilya, Peter, Martijn, Mikel # Abstained 2: Frederik, Kate # Opposed 1: Paul
2017-04 LWG remit / activities Accepted 2017-04-13 with 6 votes in favour
2017-03 Give green light to server purchase Accepted 2017-03-09 with ultimately 7 votes in favour
2017-03 Accept current budget for 2017 Accepted 2017-03-14 with ultimately 5 votes in favour