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Updated page according to changes requested by Arnalie Vicario and the LCCWG. The changes were made known to the board.
(Updated page according to changes requested by Arnalie Vicario and the LCCWG. The changes were made known to the board.)
 
== Local Chapters FAQFrequently Asked Questions ==
 
=== Agreement ===
==== Why is the agreement needed? ====
 
:The OpenStreetMap Foundation (OSMF) has in the past allowed groups to operate as national or regional user groups without an approval process or similar. This is not expected to change, however the use of the OpenStreetMap trademark and representation rights of such informal groups tend to become issues with growth and the agreement provides a mechanism to document the common understanding of how the relationship is supposed to work.
 
==== What are the minimumeligibility requirements for a Chapter? ====
The eligibility criteria are:<br>
1. Non-profit incorporated entity or part of one<br>
: Non-profit means that the applying organization is incorporated as non-profit in accordance to local legislations and have documentation (either in registration or Articles of incorporation).
 
: Part of one means - you can be part of a larger organisation (that is non-profit as mentioned above) as long as that does not have conflicting goals.<br>
:Currently there are no set in stone criteria outside of the following: you will have to be a non-profit incorporated entity or part of one, the way you are incorporated should allow easy and mass membership and democratic participation in the decisions processes. Your group should be dedicated to supporting the aims of the OpenStreetMap Foundation and the OpenStreetMap project, however you can be part of a larger organisation as long as that does not have conflicting goals.
2. Open membership - the way you are incorporated should allow easy and mass membership and democratic participation in the decisions processes. <br>
: The LC should seek to have members from across the full geographic area it represents.<br>
3. Your group should be dedicated to supporting the aims of the OpenStreetMap Foundation and the OpenStreetMap project<br>
: The organisation can show that they have been actively contributing to OSM mapping and community building activities
You may check: Handbook for Becoming a Local Chapter ''<link to be added>''
 
==== Why the restrictions on use of trademarks, domain names and similar? ====
 
:Historically the OSMF has had a laisser faire policy on the use of trademarks and similar intellectual property and exclusive rights (for example company names), however this implies that in a worst case scenario the community could be stopped from using the OpenStreetMap name and essentially locked out from certain markets. As a safety precaution we therefore need to require that such rights be returned to the OSMF in the case that a chapter ceases to exist as such.
 
=== Applying to become a local chapter ===
 
:If your organization is interested in becoming a local chapter, first review the [[#What_are_the_minimum_requirements_for_a_Chapter.3F|minimumeligibility requirements]] and Handbook for Becoming a Local Chapter. Then send the information and documents in the [[Local ChaptersLocal_Chapters/Application documentsApplication_documents|application documents list]] list to secretaryl<nowiki>oca</nowiki>l@osmfoundation.org atand copy the email to b<nowiki>oa</nowiki>rd@osmfoundation.org.
 
=== Processing of LCLocal Chapter applications ===
''<Short version to be added>''
<draft>
 
{| class="wikitable"
!Comments
|-
|1. Submit Application to l<nowiki>oca</nowiki>l@osmfoundation.org and cc: b<nowiki>oar</nowiki>d@osmfoundation.org
|1. Submit Application
|Local Chapter
|Meet [[Local_Chapters/Application_documents|Requiredeligibility criteria and submit required information and documents]].
 
Channel: email
|-
|32. Creation of [[Local_Chapters_and_Communities_Working_Group|LCCWG]] GitLab ticket and application page on the OSMF website▼
|2. Creation of Gitlab ticket
|Doro<nowiki>thea Kaz</nowiki>azi
|Dorothea
|Time: 6 working days after application is received
|▼
|-
|43. Requirements Reviewreview▼
▲|3. Creation of application page on the OSMF website
|[[Local_Chapters_and_Communities_Working_Group|LCCWG]]
|Dorothea
|Review Eligibility Criteria and submitted documents; Reach out to the applicant if needed, if necessary
|Sub-page under the main [https://wiki.osmfoundation.org/wiki/Local_Chapters/Applications Applications] page.
 
Time: ~ 2-3 months
|-
|4. Local community and OSMF membership consultation
▲|4. Requirements Review
|[[Local_Chapters_and_Communities_Working_Group|LCCWG]]
|OSMF Secretary, with the help of Dorothea and other board members
|Channels: [https://lists.openstreetmap.org/pipermail/osmf-talk/ osmf-talk], the main channel(s) of the applying local community and a thread in [https://community.openstreetmap.org/ community.osm.org]
|
 
* Bylaws
Time: ~ 1 month
* Incorporation
* Membership structure / Voting Rights
* Not For Profit status ''(either formal or by statue)''
* Primary POC with OSMF
|-
|5. Recommendation to the Board
|5. Local community Consultation
|[[Local_Chapters_and_Communities_Working_Group|LCCWG]]
|Channel: Email / LCCWG GitLab
Time ~ 1-2 months
▲|-
|6. Board vote
|OSMF Secretary
|Board meeting
|
 
Channels: local mailing list + channels suggested by local people. Possibly also on the forum.
Channel: board meeting
* Email to be sent in local language ''(with help from community members)'' and in English.
* Suggest for the email to be distributed to other channels and notify us about them.
 
Time: ~ 1-2 months
Suggested duration: 2 weeks.
|-
|7. Communication of results
|6. Membership Consultation
|OSMF Secretary
| Channel: Email and/or Board meeting
| Consultation of OSMF members on [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk mailing list].
 
Time: ~ 1 month
Suggested duration: 2 weeks. <br>
|-
|8. SignIf Formalapproved, Agreementsign Agreement.▼
|7. Board Vote initiation
 
|OSMF Secretary
If not approved, provide in writing full reasons for the refusal to the applicant. Invite the applicant to remedy the identified problems and to re-apply once ready. LCCWG may choose to support the resolution of problems (or not).
| To be documented on the [[Monthly_Board_Meetings| board minutes page]].
|OSMF Board
|-
|[[Local_Chapters/Template_agreement|Agreement template]].
▲|8. Sign Formal Agreement
 
|OSMF Secretary/Board members
Channel: Email (cc LCCWG) or if possible, through in-person e.g. via State of the Map conference or other event/s
|Template lives [[Local_Chapters/Template_agreement| here]]. If the international [https://stateofthemap.org/ State of the Map] conference is close, it is preferable to sign the agreement there during the closing ceremony.
 
Time: ~ 1-2 months
|-
|9. Update Wikis
|Doro<nowiki>thea Kaz</nowiki>azi
|Dorothea
|These places:
* [https[osm://wiki.osmfoundation.org/wiki/Local_Chapters/Applications |Applications]]
* [https[osm://wiki.osmfoundation.org/wiki/Local_Chapters |Local Chapters]]
Time: ~ 1-2 weeks after results
|-
|10. Ask about [[Advisory_Board#Current_Members_of_the_Advisory_Board_and_their_Affiliations|Advisory Board (AB) Representativerepresentative]]
|OSMF Secretary/DorotheaDoro<nowiki>thea Kaz</nowiki>azi
| Channel: Email<br>
|
Time: within 1 month after the agreement is signed
|-
|11. Add new ABAdvisory Board representative to AB[[Advisory_Board|Advisory Board]] mailing list, wikis and archive signed Local Chapter agreement
|Doro<nowiki>thea Kaz</nowiki>azi
|Dorothea
|
* ABAdvisory Board mailing listlists ''(email address)''
* [[Advisory_Board#Current_Members_of_the_Advisory_Board_and_their_Affiliations| OSMF wiki]] ''(name)''
* Board wiki ''(name, email, phone number (if available))''
Time: ~ 1-2 weeks
|-
|12. Archive signed LC agreement
|Dorothea
|
|}
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