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Board/Minutes/2020-02: Difference between revisions
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<font color="red">Draft notes. Minutes to be added.</font>
Location: Channel "OSMF Board of Directors (Public)" on [https://wiki.openstreetmap.org/wiki/Mumble Mumble].<br>
=== Board members ===
* Allan Mustard (chairing)
* Paul Norman ''(joined approximately 4' after start)''
* Rory McCann
* Guillaume Rischard
* Joost Schouppe
* Tobias Knerr
* Mikel Maron
[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=6864 Biographies].
=== Guests ===
* 6 guests
Open to all OSMF members.
===Previous minutes===
* [[Board/Minutes/2020-01]] Accepted
=== Circular Resolutions ===
== Action items updates ==
''Paul joined approximately 4' after start.''
== Restricting new memberships to people with significant investment to OSM ==
== Treasurer's report ==
<font color="red">Draft notes - notes also provided by Treasurer. Full minutes to be added.</font>
Foundation in extremely good financial health:
* 613,265.47 EUR / 673,478.94 USD
Trips
* Cambridge, UK - met Michelle Heydon (OSMF accountant) and one of her friends (Edina) who works at Barclays.
* Karlsruhe, Germany - met Frederik Ramm (previous OSMf Treasurer). Got bank token and SIM card of UK mobile phone.
=== Barclays ===
''OSMF has two UK bank accounts (Barclays), one in EUR and one in GBP.''
Barclays website: Got access - Complex token system.
<u>Director UK residency</u> <br>
As there are no directors who are resident in the UK, we would not be able to open a new account if wanted to today. Although it does not stop us banking with Barclays now, it is something to bear in mind as banking restrictions and money laundering legislation becomes more onerous.
Barclays asking for more information for contact update. Due diligence review. They want a list of normal members.
=== Xero ===
* Expense reimbursement
* State of the Map invoices: entered directly by Christine Karch (SotM Working Group chair)
=== PayPal ===
''Used up to now to receive State of the Map ticket payments and donations.''
* Account still in name of Oliver Kuhn, past Treasurer.
* Guillaume sent document again - Paypal don't provide informationabout what was wrong with previous documents.
Transfer from Paypal to Barclays
* Expensive - we pay for currency conversion twice.
* Frederik did the transfer himself ''(post meeting addition: with agreement of the board)'' - saved us 6,000 GBP in past years.
=== New payment provider: Mollie ===
''Background: Netherlands-based payment provider [https://www.mollie.com/en/ Mollie] seems to have lower processing fees (e.g. sub 2% for a EU credit card transactions) compared to Paypal ([https://www.paypal.com/us/webapps/mpp/merchant-fees ~4.4%]) or Stripe ([https://stripe.com/en-US/pricing 4%ish]). Mollie also seems to support managing [https://www.mollie.com/en/payments/bank-transfer SEPA bank transfers], which would eliminate most of the admin work for SotM working group.''
'' We signed up with Mollie in October 2019 on request from the Membership Working Group. It is integrated with our membership platform, CiviCRM, and allows people to pay their fees using bank transfers that are automatically recorded (as opposed to MWG operatives having to manually mark a membership as paid after they see money coming in through the bank).''
* Paypal complicated to get EUR out.
* Barclays transfers sometimes provide no or insufficient information to determine source of payment.
Moving donations and transfers to Mollie
* Mollie integrates with our accounting platform, Xero, and CiviCRM.
* See the list of donors.
* Send receipts and thank you notes.
=== Transferwise for transfers ===
* Successful transfer to Canada, cheaper than transfering from Barclays.
* Might be useful for State of the Map 2020.
* Might be useful for donations from US companies.
* Transferwise asking for more information for contact updates.
=== Budget ===
Provided by:
* OWG (GBP 110,938.43)
* LWG (GBP 16700)
* MWG just got quote.
* Suggestion to continue rest as previously.
=== Volunteer auditor ===
Contacted - haven't heard from him.
=== Giving money-transfer privileges and locking some funds as bonds ===
<font color="red">Draft notes. Full minutes to be added.</font>
=== New bitcoin donation ===
''Background: OSMF [[Donate/Bitcoin| accepts Bitcoin donations]] too. Our bitcoin address is: 1J3pt9koWJZTo2jarg98RL89iJqff9KobpBitcoin address 1J3pt9koWJZTo2jarg98RL89iJqff9Kobp. The transaction history is a matter of public record, and can be viewed e.g. at [https://blockchain.info/address/1J3pt9koWJZTo2jarg98RL89iJqff9Kobp https://blockchain.info/address/1J3pt9koWJZTo2jarg98RL89iJqff9Kobp].''
* On 2020-02-13 12:28 we got a new [https://www.blockchain.com/btc/tx/1a65fb7aa948608c7a972a25efb4a06baddbcf9984c2d65a79750ed550923949 big donation] (thanks). ''(post meeting addition: The donation will be converted to EUR.)''
== Czechia Local Chapter application ==
{| class="wikitable"
|-
|''[https://openstreetmap.cz/ OpenStreetMap Česká republika] has [
|-
| ''Lead: Joost''
|}
<font color="red">Draft notes. Minutes to be added.</font>
=== Voting ===
{| class="wikitable"
|-
|'' Accept the [https://openstreetmap.cz/ OpenStreetMap Česká republika] Local Chapter [[Local_Chapters/Applications/Czechia| application]].''
|-
|style="text-align: left; background: white;" | <span style="color: black;">
Unanimously '''accepted''' with '''7 votes in favour'''.
|}
== MWG proposal for the new fee waiver scheme ==
|-
|}
<font color="red">Minutes to be added.</font>
== Working Groups Survey & "rules of order": next steps? ==
| ''Lead: Joost''
|}
<font color="red"> Minutes to be added.</font>
== Microgrants call for members & next steps ==
| ''Lead: Joost''
|}
<font color="red">Draft notes. Minutes to be added.</font>
Decision: Joost will decide the method for selecting the committee members.
== Face-to-face board meeting planning ==
| ''Lead: Joost''
|}
<font color="red">Draft notes. Minutes to be added.</font>
Decision: There won't be a new survey as the board already has a lot of community feedback: [https://blog.openstreetmap.org/2019/05/09/osmf-board-face-to-face-meeting-suggest-the-topics-and-issues-that-matter-to-you/ F2F 2019 survey], Allan's initiated [https://wiki.openstreetmap.org/wiki/OSM_SWOT SWOT analysis] ([https://blog.openstreetmap.org/2020/01/16/osm-swot-2020-share-your-thoughts/ background]) and his 32 calls with community members.
Suggestion:
* Add proposed agenda on the [[Board/Minutes/2020-03-F2F| OSMF website]].
== OSMUS local chapter application status, addendum, SotM US Quick Licence ==
''One of the ways forward that was suggested during SotM was to have the LC agreement and an addendum drafted by OSM US. The received proposed draft addendum is [https://wiki.osmfoundation.org/w/images/6/6b/Proposed_draft_addendum_to_agreement_for_a_US_local_chapter_application_201911.pdf here]. ''
* ''[https://2020.stateofthemap.us/ The 2020 OSM US conference] will take place in
* ''Updates since December 2019 to be provided.''
|-
| ''Lead: Joost''
|}
<font color="red">Minutes to be added.</font>
== Advisory Board - monthly update ==
| ''Joost''
|}
<font color="red">Draft notes.</font>
* Introductory email by Tom Lee, new Mapbox representative.
* Chairperson reached out to AB members, who were surprised
== Any other business ==
<font color="red">Minutes to be added.</font>
== Guest comments or questions ==
<font color="red">Minutes to be added.</font>
= Next meeting =
Board meetings take place online once a month.<br>
New recurring date and time: On the 3rd or 4th Thursday of the month, at 17:00 UTC.
Meeting adjourned: 18:36 UTC
[[Acronyms]]
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