Difference between revisions of "Board/Action Items"

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new action items from 2020-07-16 board chat, updates and separation of items from past board members
(Removed action items that were completed (but not new) or marked for removal)
(new action items from 2020-07-16 board chat, updates and separation of items from past board members)
! Name
! Date
! Status
! Action item and status
! Source
! Related to
|-
| <s>'''Board'''</s>
| <s>'''2020-0507-2116 chat'''</s>
|'''Done'''
|
| <s>'''to ask Sarah to send amount for her proposal regarding Nominatim and ask Johan to send proposal regarding osm2pgsql [Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)]'''</s>
|'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''
| <s>'''MeetingBoard chat'''</s>
| <s>'''Funding of projects used in core infrastructure '''</s>
|'''Conflict of Interest'''
|-
| <s>'''Board'''</s>
| <s>'''2020-06-11 chat'''</s>
| '''Done'''
|
| <s>'''to look into a particular Microgrant application, after question from one of the Directors regarding the amount requested.'''
''#2020-06-25 To be discussed during the meeting.'''''</s>
|'''Board chat'''
| <s>'''[[Microgrants]]Board chat'''</s>
| <s>'''[[Microgrants]]'''</s>
|-
| <s>'''Board'''</s>
| <s>'''2020-06-11 chat'''</s>
| '''UpdatedDone'''
| <s>'''to send an email to the company acknowledging receipt of the Corporate Membership application and say we are looking into it.'''</s>
<s>'''''#2020-06: We sent an email acknowledging receipt. The Board also received an email from LWG afterwards.'''''</s>
| <s>'''Board chat'''</s>
|''' [[Board/Minutes/2020-06-11#Recent_corporate_member_application_.5Brequested_by_Tobias.5D|<s>'''Recent Corporate Member application]]'''</s>]]
|-
| Allan
| 2020-03
|
| to reach out to FOSS community for expertise/experience in software governance.
''#2020-05May & Jun: In progress''
| S2S 2020
| "Taking stock of governance and identifying areas for improvement"
|-
| Allan
| 2020-05
| Updated
|
| to work with Dorothea and clean the Action Item list, particularly items belonging to past board members.
''#2020-06-25 In progress.''
|Meeting
 
|Action items
''#2020-07 Items from past board members moved to separate table.''
| Meeting
| Action items
|-
| '''<s>Guillaume</s>'''
| '''<s>2020-05-21</s>'''
| '''Done'''
| '''<s>to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US.</s>'''
| '''<s>Meeting</s>'''
|[[Local_Chapters|'''<s>Local Chapters</s>''']]
|-
| <s>'''Guillaume'''</s>
| <s>'''2020-05-06'''</s>
|'''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-July/006973.html Done]'''
| <s>'''to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for.'''</s>
| <s>'''Meeting'''</s>
| <s>'''S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]'''</s>
|-
| <s>'''Guillaume'''</s>
| <s>'''2020-03'''</s>
| '''Done'''
| <s>'''to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses).'''</s>
''#2020-06: [[Advisory_Board/Minutes/2020-06-22|online meeting]] with four of the six Corporate Members of the Advisory Board about attribution.'''''</s>
| <s>'''S2S 2020'''</s>
| <s>'''"Attribution"'''</s>
|-
| Guillaume
| 2020-0307-16 chat
|
| to prepare a document explaining funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD) and ask for community feedback. ''[Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)]''
| to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)
''#2020-05: In progress''
| Meeting
| S2S 2020
| Funding of projects used in core infrastructure
| "Attribution"
|-
| Guillaume/Allan
| 2020-03
|
| to move forward on proposal / scope out fundraising structure.
''#2020-05: In progress''
| S2S 2020
| Finance
|-
| Guillaume
| 2020-05-06
|
| to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for
| Meeting
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
|-
| Guillaume
| 2020-03
|
| to ping MWG/self-ping about status on membership prerequisites and transparency.
''#2020-06: In progress''
| S2S 2020
| Guillaume (Taken up 2020-02. Previously: Board)
| 2019-07
| Updated
| to decide on next steps regarding an email service for OSMF.
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''
| email
| FOSS policy
|-
| <s>'''GuillaumeJoost'''</s>
| <s>'''2020-05-2103'''</s>
| '''On LCCWG'''
|
| <s>'''to ask LCC WG for timeline on their outreach.'''</s>
|'''to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US'''
<s>''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.'' </s>
|'''Meeting'''
 
|[[Local_Chapters|'''Local Chapters''']]
''#2020-06-25: In Clifford's action item list. Joost to send a reminder.''
| <s>'''S2S 2020'''</s>
| <s>'''LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"'''</s>
|-
| <s>'''GuillaumeJoost (Taken up 2020-02)'''</s>
| <s>'''20202019-05-2107'''</s>
| '''Done'''
| <s>'''to follow up on the OpenStreetCam domain.'''</s>
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Microgrants_update to contact] the CWG and enquire whether they are ok with OSMF opening a DeepL account, and give access to weeklyOSM, to CWG and to any other Working Group who asks.''''
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
'''''#2020-06: [[Board/Minutes/2020-06#2020.2FRes30_Approve_official_accounts_for_2019|Done]]'''''
''#2020-06: The initial plan was to let us know the new name before SotM.
|<s>'''Meeting'''</s>
| <s>'''[[Microgrants]] email'''</s>
| <s>'''LWG'''</s>
|-
|''' Joost'''
|''' 2020-06-11 chat'''25
|
|'''Done'''
| to consolidate feedback regarding the [[Local_Chapters/Applications/Argentina| Argentina Local Chapter application]], have chat with Asociación Civil Geolibres (Argentina) and then come back to the
|'''to post on osmf-talk about one of the Microgrant observers report.'''
| [[Board/Minutes/2020-06|Meeting]]
'''''#2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006903.html Done]'''''
| [[Local Chapters]]
|'''Board chat'''
|'''[[Microgrants]]'''
|-
|<s> Joost and Rory</s>
|<s> 2020-05-06</s>11
| Un-paused
|Updated
| to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s>
|<s>to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.</s>
<s>''#2020-05: On hold till finalisation of the updated LC agreement.</s> (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised)''
''#2020-05: Joost emailed the board that he would open a call for observers unless someone objected. No one did. This item will be removed as no longer relevant.''
| email
|<s>Meeting</s>
| [[Local Chapters]]
|<s>[[Microgrants]]</s>
|-
|Joost
|2020-05-11
|
|to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], after finalisation of the updated LC agreement.
''#2020-05: On hold till finalisation of the updated LC agreement.''
|email
|[[Local Chapters]]
|-
| Joost<s>/Heather</s>
| 2019-10-16
| On hold
|
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook|Facebook attribution]].
''#2020-05: On hold till the update of the attribution guidelines''
| 2018-12-28
|
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
''#2020-05May & Jun: No news.''
| email
|[[Local Chapters]]
| Joost
| 2019-07-23
|
|Updated
| to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
''#2020-05: Almost ready for final review by board and local community/membership''
| email
| [[Local Chapters]]
|-
| Joost
| 2019-08-23
|
|Updated
| to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].
''#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon.''
''#2020-06-25: Rory, Mikel and Dorothea offered to help.''
| email
| [[Local Chapters]]
|-
| Joost
| 2019-09-19
| On hold
|Updated
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
''#2020-05: They need to do some things first. It's in their backlog.''
| email
| [[Local Chapters]]
|-
| Joost
| 2020-01-20
| Updated
| to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
''#2020-06-25: Mikel to help.''
''#2020-07: Dorothea emailed about 2019 financial report.''
| email
| [[Local Chapters]]
|-
| Joost
| 2020-03
|Updated
| to ask LCC WG for timeline on their outreach
''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.''
| S2S 2020
| LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
|-
| Joost (Taken up 2020-02)
|2019-07
|Updated
| to follow up on the OpenStreetCam domain
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
|email
| LWG
|-
| Joost (Taken up 2020-02)
| 2019-06
|
| <s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL.
''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>
''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
| LWG
|-
| Mikel
|<s>'''Joost'''</s>
|<s>''' 2020-0507-21'''</s>16 chat
|'''Done'''
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Small_change_to_the_process_of_the_active_contributor_membership_program to create] a circular about approval of the active contributor membership program.'''</s>
'''''<nowiki>#</nowiki>2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes26_Accept_the_Active_Contributor_Program_as_outlined_by_MWG Done].'''''
|<s>'''Meeting'''</s>
|<s>'''MWG'''</s>
|-
|<s>Heather</s>
| 2018-12-20
|
| to write a companion document regarding funding iD and run it by the board and Quincy Morgan (iD dev).
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
| Meeting
''# Was Peter's. Assigned to Heather on 2018-12-20.''
| meetingiD
| Activism
|-
|<s>Kate</s>
| 2019-05-18
|
| to write Administrative Assistant's job description.
''# Possibly completed.''
| F2F 2019
| Admin. Assistant
|-
|<s>Kate</s>
| 2018-12-20
|
|[[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them
| meeting
| DWG
|-
|<s>Kate</s>
| 2018-02-15
|
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
| meeting
| OWG
|-
|<s>Kate</s>
| 2018-01-18
|
|[[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
| meeting
| Communication
|-
| Mikel
| 2020-05-06
|
|Updated
| to set-up call of board members with Facebook people.
''#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.''
| Meeting
| 2020-03
|
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
| 2020-01-30
|
|[[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board.
''#2020-05: In progress.''
| meeting
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| 2019-05-18
|
|Updated
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-02: Mikel plans to circulate to people in Ruby community.''<br>
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''<br>
 
''#2020-06-25: Will start fresh.''<br>
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
| F2F 2019
| GDPR
| 2019-05-18
|
| to document working group practices, draft WG “rules of order".
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
| F2F 2019
| WGs
|-
| Paul, Tobias and Guillaume
| 2020-0306-25
|
|Updated
| [[Board/Minutes/2020-06#Funding_for_OSM-related_projects|to draft a proposal]] for rebirth of [[Engineering_Working_Group|Engineering Working Group]] (EWG), to be looked at the next meeting.
| to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org
| Meeting
| EWG
|-
| <s>'''Paul'''</s>
| <s>'''2020-03'''</s>
| '''Done'''
| <s>'''to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org.'''</s>
''#2020-05: Completed - Paul to double check as first email might have not been sent correctly.''
| <s>'''S2S 2020'''</s>
| <s>'''"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"'''</s>
|-
| Paul
| 2018-04-19
|
|Updated
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
''#2020-05: Help on this is welcome.''
| Meeting
| FOSS policy
|-
| <s>'''Paul and Guillaume'''</s>
| <s>'''2020-05-06'''</s>
| '''Done'''
| <s>'''to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.'''</s>
| <s>'''Meeting'''</s>
| <s>'''Attribution'''</s>
|-
| Rory
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
|-
| <s>'''RoryTobias'''</s>
| <s>'''2020-05-06-11 board chat'''</s>
| '''[[Hiring_Framework|Done]]''' ''([https://wiki.osmfoundation.org/w/index.php?title=Hiring_Framework&oldid=7393 link to version])''
|'''Done'''
| <s>'''to create first draft on hiring policy that the board will comment on.'''</s>
|<s>'''Rory to draft a reply to [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006864.html Michael's email] about "Cesium OSM Buildings" and circulate it to the board.'''</s>
| <s>'''Meeting'''</s>
'''<nowiki>#</nowiki>2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006914.html Done].'''
| <s>'''S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]'''</s>
|<s>'''Board chat'''</s>
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes29_Grant_Cesium_permission_to_use_our_trademark_in_their_product_.E2.80.9CCesium_OSM_Buildings.E2.80.9C 2020/Res 29] "Grant Cesium permission to use our trademark in their product “Cesium OSM Buildings“"
|-
| <s>'''Rory & Tobias'''</s>
| <s>'''2020-05-21'''</s>
| '''Done'''
| <s>'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''</s>
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Investigation_of_fee_waivers_for_full_membership to check] with our Corporate Counsel whether the fee can be waived for normal memberships.'''</s>
'''<nowiki>#</nowiki>2020-06-25: DoneTaken up by Tobias.'''
 
|<s>'''Meeting'''</s>
''#2020-07: Feedback is being collected.''
|<s>'''MWG'''</s>
| <s>'''Meeting'''</s>
|-
| <s>'''Conflict of Interest'''</s>
| Paul and Guillaume
| 2020-05-06
|
| to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.
''#2020-05: In progress. Aiming to have the updated text ready at/before the next board meeting. Input used from all consultations (including SotM2019 and SotM-US 2019), not just mailing lists.''
| Meeting
| Attribution
|-
| Tobias
| 2020-05-0603
|
| to keep the takeover/AoA change topic moving.
| to create first draft on hiring policy that the board will comment on
''#2020-05: In progress.''
| Meeting
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
|-
| Tobias
| 2020-03
|Updated
| to keep the takeover/AoA change topic moving
''#2020-05: 3 related topics added to the 2020-05 agenda.''
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
|-
|}
|<s>'''Tobias'''</s>
 
|<s>'''2020-05-21'''</s>
=== Action items from past board members ===
|'''Done'''
 
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Licence_for_standard_style_tiles to create] a circular resolution on licensing the osm.org "standard" style tiles on ODbL 1.0 "Produced Work" terms</s>'''
{| class="wikitable sortable"
'''''#2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes27_Adopt_LWG_recommendation_for_standard_style_tile_license Done].'''''
! Name of past board member
|<s>'''Meeting'''</s>
! Date
|<s>'''LWG'''</s>
!Status
! Action item and status
! Source
! Related to
|-
| <s>Heather</s>
| 2018-12-20
|
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
''# Was Peter's. Assigned to Heather on 2018-12-20.''
| meeting
| Activism
|-
| <s>Kate</s>
| 2019-05-18
|
| to write Administrative Assistant's job description.
''# Possibly completed.''
| F2F 2019
| Admin. Assistant
|-
|<s>Kate</s>
| 2018-12-20
|
| [[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them.
| meeting
| DWG
|-
| <s>Kate</s>
| 2018-02-15
|
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
| meeting
| OWG
|-
| <s>Kate</s>
| 2018-01-18
|
| [[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan.
| meeting
| Communication
|-
|}

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