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Board/Minutes/2021-10: Difference between revisions

+ Results of two circulars (Approved: "2021/Res37 Sign non-disclosure agreement with Takeover Protection Special Committee" & "Data Working Group to implement proposed updates to Ban Policy"), changes to some background sections, + links for osmf-talk microgrants discussion and presenter's profile, formatting
(+ Any other business topic: "Engineering Working Group's request for budget")
(+ Results of two circulars (Approved: "2021/Res37 Sign non-disclosure agreement with Takeover Protection Special Committee" & "Data Working Group to implement proposed updates to Ban Policy"), changes to some background sections, + links for osmf-talk microgrants discussion and presenter's profile, formatting)
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'''Approved''' on 2021-10-24 with '''4 votes in favour''': <u>Mikel Maron</u>, <u>Tobias Knerr</u>, <u>Allan Mustard</u>, <u>Amanda McCann</u>. <br>
'''Voting closes on 2021-10-24.'''
'''3 not voted:''' <u>Guillaume Rischard</u>, <u>Jean-Marc Liotier</u>, <u>Eugene Alvin Villar</u>.
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| ''Circular by Amanda McCann.''
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'''Approved''' on 2021-10-28 with '''5 votes in favour''': <u>Tobias Knerr</u>, <u>Jean-Marc Liotier</u>, <u>Eugene Alvin Villar</u>, <u>Mikel Maron</u>, <u>Allan Mustard</u>.<br>
'''Voting closes on 2021-10-28.'''
'''1 abstained:''' <u>Amanda McCann</u> ''(I have no strong opinions on this. The actual changes will be visible on the Ban Policy and have been discussed internally on the board/DWG.)''<br>
'''1 not voted:''' <u>Guillaume Rischard</u>.<br>
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| ''Circular by Tobias Knerr.''
''Related board discussions:''
* ''2021-10 [[Board/Minutes/2021-10-15|Membership prerequisites]] (mid-month board chat, not open to observers)''
* ''2021-08 [[Board/Minutes/2021-08-13#Membership_Prerequisites| Membership prerequisites]] ''(mid-month board chat, not open to observers)''
* ''2021-02 [[Board/Minutes/2021-02-S2S/Discuss_Membership_prerequisites_-_steps_towards_Annual_General_Meeting_resolution|Discuss Membership prerequisites - steps towards Annual General Meeting resolution]] (board screen-to-screen meeting)''
* ''2020-10 [[Board/Minutes/2020-10-S2S/Articles_of_Association|Articles of Association]] (board screen-to-screen meeting)''
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| '' Suggested by Tobias Knerr.''
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* ''Should we get the OWG budgeting cycle synchronized with the rest of the OSMF?''
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| '' Suggested by Tobias Knerr and during the [[Board/Minutes/2021-10-15|October mid-month board chat]].''
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''Carried over from [[Board/Minutes/2021-10-15|October mid-month board chat]].''
 
== Microgrants - next round ==
! Background
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|The trial round of Microgrants ''(financial help provided by the OSM Foundation to applicants for OSM-related projects)'' ended in October 2021 ''(1 year period since dispersing funds)''.
 
'''Second round'''<br>
''The '''Relatedboard action item:''' Jean-Marc and Amanda tois draftdrafting a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting.''
 
'''Related documents and suggestions:'''
* [[Microgrants/Policy_Framework|Policy framework for the first microgrants round]]
* Suggestions in [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report for the first round].''
* Suggestions by OSMF members during [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-October/008164.html discussion] on osmf-talk.<small> ''([https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] is the mailing list for OpenStreetMap Foundation members ([https://join.osmfoundation.org/ Join the Foundation]). All past messages are available [https://lists.openstreetmap.org/pipermail/osmf-talk/ here].)''</small>
 
'''First, trial round'''<br>
 
''' Final report by the [[Microgrants/Committee| Microgrants committee]]'''<br>
Timeline with more details [[Microgrants/Timeline|here]].
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| ''Suggested by Amanda McCann and during the [[Board/Minutes/2021-10-15|October mid-month board chat]].''
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''Suggested during [[Board/Minutes/2021-10-15|October mid-month board chat]].''<br>
'' '''Related action item:''' Jean-Marc and Amanda to draft a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting.''
 
== Analysis of options for OSMF relocation ==
! <b> Background: Investigation into moving OSMF out of the UK, and into the EU </b>
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| The OSMF board is considering relocating the OSMF to the EU and is [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-June/007860.html consulting the members for feedback, advice and whether they’ve missed anything].
The OSMF board is considering relocating the OSMF to the EU and is [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-June/007860.html consulting the members for feedback, advice and whether they’ve missed anything].
 
Comments by members on the osmf-talk<sup>*</sup> mailing list: [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-June/thread.html#7860 thread 1], [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-July/thread.html#7923 thread 2].
 
* [https://lite.framacalc.org/9oc7-osmf-possible-eu-successors Collaborative spreadsheet by the community].
* [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 Spreadsheet with answers to the board's questions, - answers sent directly to the board].
 
Please note that there were extensive discussions about Brexit and its effects by the [[Licensing_Working_Group|Licensing Working Group]] (LWG) ''(search the [[Working_Group_Minutes#Licensing_Working_Group|LWG minutes for "Brexit"]])'' and the issue was also previously discussed by OSMF members and the board.
* 2021-10 [[Board/Minutes/2021-10-15| Any other business: Analysis of options for OSMF relocation]] ''(mid-month board chat, not open to observers)''
* 2021-07 [[Board/Minutes/2021-07-16#Spreadsheet_for_collating_information_on_a_possible_move_out_of_the_UK|Spreadsheet for collating information on a possible move out of the UK]]
* 2021-06 [[Board/Minutes/2021-06-11#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|Investigate moving OSMF out of the UK, and into the EU]] ''(mid-month board chat, not open to observers)''
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| ''Suggested by Allan Mustard and during [[Board/Minutes/2021-10-15|October mid-month board chat]].''
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''Suggested during [[Board/Minutes/2021-10-15|October mid-month board chat]].''<br>
'' '''Related action item:''' Jean-Marc to provide during the October board meeting a list of which countries have responded to us with information which is worth examining and what are our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK.''
 
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''Presenter: [[osm:User:Kateregga1|Geoffrey Kateregga]].''
 
== Any other business ==