Local Chapters/Template agreement
Note: This a template and needs to be completed together with the Foundation for applying organisations.
A LibreOffice document template
OpenStreetMap Foundation Local Chapters Agreement
The OpenStreetMap Foundation is an international non-profit organisation supporting but not controlling the OpenStreetMap project. It is dedicated to encouraging the growth, development and distribution of free geospatial data and to providing geospatial data for anybody to use and share. OpenStreetMap Foundation local chapters are not-for-profit organisations, which operate in a specific geographical region and support the aims of the OpenStreetMap Foundation. This agreement constitutes the formal recognition of an organisation as an OpenStreetMap Foundation local chapter and defines the rights and obligations of both the OpenStreetMap Foundation and the OpenStreetMap Foundation Chapter.
1. Identity of the Parties
In this agreement:
- "the OpenStreetMap Foundation" (or "Foundation") is a company limited by guarantee and registered in England and Wales under number 05912761.
- "the Chapter" refers to _________________________________________________________________.
The Chapter and the Foundation each shall seek to mutually support the activities of the other. The Chapter shall represent the interests of its constituency to the OpenStreetMap Foundation. The declared goals of the Chapter must be aligned with those of the OpenStreetMap Foundation. If the Chapter is a sub-organisation of a larger body, the goals of the larger body must not be in opposition to those of the Foundation.
Irrespective of its incorporated name, the Chapter must use ______________________ as operating title for all its OpenStreetMap related activities and for all operations as an OpenStreetMap Foundation chapter for as long as this agreement is in force.
4. Geographic limits
This Chapter will represent the interests of the local community in its designated geographic region of __________________________________. The Foundation will not establish any other local Chapter within the geographic region without consulting with the Chapter. The OpenStreetMap Foundation may permit thematic Chapters or other special purpose organisations of the Foundation to operate in its designated region.
5. OpenStreetMap logos and trademarks
5.1. The OpenStreetMap Foundation seeks to protect its interest in its trade and business marks, and other intellectual property in addition to ensuring that its good reputation is not tarnished by the improper use of those marks. In this agreement "OpenStreetMap related marks" refers to: "OpenStreetMap", "OSM" used in a geodata context, "OpenStreetMap Foundation", "OSM Foundation", "OSMF", "State of the Map", "SOTM", and the OpenStreetMap magnifying glass logo (CTM 007366991) and derivatives. The OpenStreetMap Foundation may update the list of OpenStreetMap related marks from time to time by informing the Chapter of any changes.
5.2. The Chapter is hereby granted, by the Foundation, a licence, for the duration of this agreement, to use (i) the operating title and logo and (ii) a regionally appropriate derivation of the “State of the Map” and “SotM” trademarks for events like State of the Map. On termination of this, the Chapter must transfer any registrations of OpenStreetMap related marks or similar exclusive rights to the Foundation or, in the case of registered rights, de-register them.
5.3. The Chapter will respect any OpenStreetMap visual identity guidelines and intellectual property policies communicated to it by the OpenStreetMap Foundation from time to time.
5.4. The Chapter will not (i) register or otherwise attempt to obtain exclusive rights to any mark that is identical or similar to any of the OpenStreetMap related marks (ii) use any name (such as a domain name or company name) that is identical or similar to any of the OpenStreetMap related marks; except if so directed to by the Foundation.
The Chapter and the Foundation each run their own, independent membership scheme.
7.1 The Chapter shall seek to ensure in all dealings that it does not appear to speak for or act on behalf of the Foundation except insofar as may be agreed upon with the Foundation. The Foundation shall not speak or act on behalf of the Chapter except insofar as may be agreed upon with the Chapter.
7.2 The Chapter agrees to support the activities of the Foundation so far as it is permitted to do so and to refrain from (a) engaging in any illegal activity; (b) engaging in any social or political activism which does not promote the goals of the OSM Foundation as expressed in the preamble of this agreement; and (c) engaging in any activity that tarnishes the reputation or the goodwill of the OpenStreetMap Foundation or discredits it.
7.3 The Foundation agrees to support the activities of the Chapter and to as far as possible not engage in any activity that negatively impacts the work or image of the Chapter. The Foundation will take the interests of all its Chapters into account in its decision processes.
8.1. The Chapter shall supply to the Foundation a copy of its current by-laws and or incorporation documents together with an accurate translation into English if not already in that language.
8.2. The Chapter is required to inform the Foundation of any planned or actual change in the by-laws, non-profit legal status, or other changes of the Chapter that might affect the Foundation or the continued existence or effectiveness of this agreement.
8.3. The Foundation is required to inform the Chapter of any planned or actual change in the by-laws or status of the Foundation that might affect the Chapter or the continued existence or effectiveness of this contract.
9. Activity report
9.1. The Chapter shall supply a written activity and financial report in English at least once a year, within 18 months of each chapter year end to the Foundation. The report will also list any unsuccessful membership applications with the reason why they were not approved.
9.2. The Foundation shall supply a written activity and financial report from the Foundation Board in English to the Chapter within 18 months of each OpenStreetMap Foundation year end.
10. Duration and revocation
10.1. This agreement immediately terminates any previous Local Chapter Agreement between the Foundation and the Chapter.
10.2. This agreement will be terminated immediately if both parties agree in writing.
10.3. The agreement will remain valid until either party gives three-month notice to the other party. Notice of revocation needs to be made in writing and given to the other party. Upon termination of this agreement, the chapter will cease to be recognised as a local chapter.
10.4. The Foundation may terminate this agreement immediately if:
- effective control of the Chapter changes, directly or indirectly, by purchase or other means; or
- if the Chapter ceases to support the goals outlined in the preamble of this agreement; or
- if the Chapter materially breaches any term of this agreement.
The termination is effective as soon as the Foundation notifies the Chapter.
10.5. If either party would like to terminate this agreement, both parties agree to a mandatory mediation process, to be conducted before a certified mediator agreed by the parties or in the absence of agreement appointed by the Centre for Effective Dispute Resolution. Upon completion of good faith mediation and certification of an impasse by the mediator, either party may terminate the agreement sooner than 30 days following the certification of impasse. Each party will contribute one half of the costs of the mediator. If either party fails to do so on request by the mediator, then the other party may terminate the agreement.
10.6. If either party terminates this agreement, the terminated party can appeal this at the terminating party’s next general meeting. The agreement is reinstated if a vote of (i) the terminating party's membership, and (ii) any other person who would be entitled to vote for the board of the terminating party (or similar body) if such a vote was held at the same time, and the quorum is the same as if it was a vote for the board of terminating party (or similar body), and a simple majority of votes are cast in favour of reinstatement.
11. Applicable Law
This agreement is subject to English law, without regard to conflict of law rules. The courts of England have exclusive jurisdiction to settle any dispute arising out of this agreement.
12. Mandatory Mediation
Prior to the commencement of any lawsuit, both parties agree to a mandatory mediation process, to be conducted before a certified mediator agreed by the parties or in the absence of agreement appointed by the Centre for Effective Dispute Resolution. Upon completion of good faith mediation and certification of an impasse by the mediator, either party may bring suit no sooner than 30 days following the certification of impasse. Each party will contribute one half of the costs of the mediator. If either party fails to do so on request by the mediator, then the other party may bring suit.