this is a draft private working copy
SOTM Conference Quick Licence
In order to use the OSMF marks for a conference, specifically the "State of the Map" and "SOTM" marks, please fill out the licence below and email it to firstname.lastname@example.org. Make sure to check whether you need a licence at all. You can read more about why we need to licence the OSMF marks here and read the FAQs for more information.
Granting this licence is contingent on the event being coordinated with the OSMF SOTM working group.
Download and fill template file
Please see: SotM quick licence requests
The OpenStreetMap Foundation, (“OSMF”) hereby grants _____________________ (“you”) a non-exclusive, non-sublicenseable, non-assignable limited licence to use the "magnifying glass" mark, "SOTM" and the "OpenStreetMap" and "State of the Map" word marks for a conference event presenting talks and workshops on OpenStreetMap related topics.
The licence is granted for the following conference:
Event Name: __________________________________________
Main purpose of the event: ____________________________________________
Host organization/group/individual: ___________________________
Venue & location: ________________________________________
The licence is granted under the following conditions:
How can I use the mark?
Approved Use: The marks may be used on promotional material, such as flyers, posters, slide presentations, social media & email invitations, the event website, and in venue decoration with respect to the conference.
The use must comply with any Visual Identity Guidelines communicated by the OSMF, and the rules on proper use under Section 2 of OSMF’s Trademark Policy. The use must also be consistent with the OSM Foundation mission and the projects for which the marks are intended to represent.
Our community creates free, high quality educational material and software in an open and collaborative way. Use of our marks must reflect these qualities. You also need to make sure that any material carrying the mark are well maintained while they are in public display.
What do I need to give to OSMF?
Quality Control: You will provide samples or mock-up of flyers, posters, slide presentations, screenshots of digital correspondence when you email this licence to the OSMF. You agree to promptly respond to the OSMF’s requests for additional information or to an inspection of your use.
Safety Report: You will describe and assess the risks in the location for certain vulnerable populations, i.e. for people with certain attributes who may face discrimination or are systematically made to feel unsafe.
What must I do?
Safety: You must do everything reasonably possible, in their local context, to ensure the safety of all segments of the population, including people with certain attributes who may face discrimination or are systematically made to feel unsafe.
What can’t I do?
Affiliation: Your use of the marks may not suggest that the event is affiliated or endorsed by the OSMF.
How long will this licence last?
Termination: This licence will automatically terminate after the conference. The OSMF may terminate this licence at any time by providing notice to you in any manner if it determines that the use is inconsistent with our mission or could expose community members, or movement organizations to liability.
All provisions shall survive the termination of this licence except for the approved use and quality control provisions.
What else should I be aware of?
All OSMF marks are provided “as is.” The OSMF disclaims the warranties of merchantability, fitness for a particular purpose, and noninfringement, and any other express or implied warranties with respect to the OSMF marks and content. The OSMF will not be liable for lost profits and loss or damage to data arising out of the use of any OSMF marks, or any other consequential damages. The OSMF’s aggregate liability arising out of this licence will not exceed £100.
Whose law governs?
Choice of Law: The law of the United Kingdom, without giving effect to its principles of conflicts of law, governs all adversarial proceedings arising out of this licence.
How can I change the licence?
Severability & No Waiver or Assignment: If any provision of this licence is unenforceable, that provision will be interpreted to accomplish the objectives of that provision to the greatest extent possible and the remaining provisions will continue in full force and effect. No failure to enforce any provision of this licence will be deemed a waiver unless it is signed in writing by the party waiving the obligation. Neither party may assign any of its rights or obligations under this licence without the prior written consent of the other party.
How can I get in touch with you?
Notices: Notices under this licence shall be delivered to the address or email below.
St John’s Innovation Centre
(insert your address)
(please sign & date here)
(signature of the OSMF representative & date)