Annual General Meetings/2023/Minutes

IRC Log - Saturday 9 December 2023

The meeting was conducted over IRC, and the channel was also bridged to Matrix.
IP addresses have been obfuscated.
Time in UTC.

16::00 grischard[m]: Hello everyone. This is the OSMF's 2023 annual general meeting.
16::00* mcliquid (~oftc-webi@***.***.***.***) has joined
16::01* Dani_Waltersdor (~oftc-webi@***.***.***.***) has joined
16::01 grischard[m]: As many of you will have read in osmf-talk, we have an election snafu. Because I'm running for election myself, I will recuse myself from chairing this meeting. Sarah has generously offered to chair this meeting.
16::02 grischard[m]: There will be a part of the meeting about the elections and actions the members of the board who aren't running for reelection want to take.
16::02 grischard[m]: Over to you, Sarah :)
16::02* mxn_ (~mxn@***.***.***.***) has joined
16::02 Sarah[m]: I believe I need to be appointed by the board.
16::03 drolbr: I start a motion to appoint Sarah.
16::03 grischard[m]: Second
16::03 grischard[m]: If there's no discussion, we'll move to a vote.
16::03 grischard[m]: Aye
16::03 Craig_Allan: Aye
16::03 Sarah[m]: Abstain
16::03 drolbr: Aye
16::03 xplora1a: Aye
16::03 pierzen: Aye
16::03 mxn_: Aye
16::03 trigpoint: Aye
16::04 SK53bis: Aye
16::04 am{ap}anda: aye
16::04 derFred: Aye
16::04 Jrachi: Aye
16::04 rtnf: Aye
16::04 contrapunctus: Aye
16::04* dani504[m] (~dani504ma@***.***.***.***) has joined
16::04 Cristoffs: Aye
16::04 mstock: Aye
16::04 grischard[m]: I believe it's only the directors of the board
16::04 mcliquid[m]: Aye
16::04 matkoniecz[m]: Aye
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16::05 grischard[m]: Thank you all, Sarah will now chair this meeting
16::05 Sarah[m]: 5 past the hour. Perfect time to start.
16::05 grischard[m]: According to articles 45, 46 and 47 of the AOA, Sarah is recognised as "the chairperson of the meeting"
16::05 Sarah[m]: Hello everyone, and welcome to the 2023 OpenStreetMap Foundation general meeting.
16::06 Sarah[m]: I believe we have a quorum.
16::06 dorothea: yes, we do
16::06 Sarah[m]: The agenda is at https://wiki.osmfoundation.org/wiki/Annual_General_Meetings/2023 if you'd like to follow along.
16::06 Sarah[m]: The first point is apologies for absence.
16::06 Sarah[m]: Arnalie is excuse for reasons of timezone.
16::07 Sarah[m]: The next point on the agenda is the minutes of last year's meeting.
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16::07 dorothea: https://osmfoundation.org/wiki/Annual_General_Meetings/2022/Minutes
16::07 Sarah[m]: Thank you, Dorothea.
16::07 Sarah[m]: I move to accept the minutes of last year's meeting. Can I have a second?
16::07 Craig_Allan: seconded
16::08 Sarah[m]: Any discussions or changes for the minutes?
16::08 drolbr: I remark that I'm still listed twice as board member and non-board memer. Should be easy to fix.
16::08 grischard[m]: We like you that much drolbr
16::09 Sarah[m]: @droblr: is that a motion to change?
16::09* b-jazz (~b-jazz@***.***.***.***) has joined
16::09 drolbr: No, just a remark.
16::09 dorothea: fixed
16::10 pierzen: @drolbr You are unique, no drone of you
16::10 Sarah[m]: ok, if there are no other comments, lets move to a vote. Those in favour to accept the minutes, say aye.
16::10 Craig_Allan: aye
16::10 drolbr: Aye
16::10 matkoniecz[m]: Aye
16::10 pierzen: Aye
16::10 dani504[m]: aye
16::10 derFred: aye
16::10 simonpoole: Aye
16::10 Dakon: aye
16::10 mstock: aye
16::10 xplora1a: Aye
16::11 grischard[m]: Aye
16::11 Sarah[m]: Those against say nay, and if you'd like to abstain you can say 'abstain'.
16::11 rtnf: aye
16::11 das-g[m]: abstain
16::11 mxn_: Aye
16::11 am{ap}anda: aye
16::12 Sarah[m]: Looks like the votes are dying down.
16::12 Sarah[m]: The minutes are approved.
16::12 Sarah[m]: Next up is the chairperson's report, I give the floor to Guillaume.
16::12 grischard[m]: Thank you Sarah
16::13* Laura_ (~oftc-webi@***.***.***.***) has joined
16::13 grischard[m]: I have posted my report at https://osmfoundation.org/wiki/Annual_General_Meetings/2023/Chairperson%E2%80%99s_report
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16::13 grischard[m]: Overall it's been a good year for OSM :)
16::14* seav (~oftc-webi@***.***.***.***) has joined
16::14 grischard[m]: We saw significant growth, improved the community's infrastructure, got better at communicating and fundraising and fighting vandalism, recruited new corporate members, and finally have a coherent strategy for the future.
16::15 dani504[m]: 👏 to mikelmaron
16::15 grischard[m]: The details are in my report, and let me know here or in the comments at https://www.openstreetmap.org/user/Stereo/diary/402961 if you have any questions
16::15 Sarah[m]: Any further questions about to report right now?
16::16 das-g[m]: Typo in the report: "corperate" (should be "corporate")
16::16 grischard[m]: One paragraph I'll copy-paste from the report: I want to thank mikelmaron, who is retiring from the board. Mikel has spent a total of 13 years on the board, and his experience and expertise will be missed.
16::16 xplora1a: I am active in the HOT and Missing Maps initiaves, and gald that relations in that area are better.
16::16 courtneyc[m]: can you give just a few minutes to read it?
16::17* dmowitz (~dmowitz@***.***.***.***) has joined
16::17 Sarah[m]: I would suggest to move the discussion to the community forum to reach a wider audience.
16::17 grischard[m]: I see donalhunt is typing
16::17 grischard[m]: Good idea. I'll re-post on the forum. I only used the diary section out of habit.
16::18* datendelphin (~datendelp@***.***.***.***) has joined
16::18 donalhunt[m]: Matrix lies. I have nothing to say. 🤣
16::18 grischard[m]: Thank you all very much then :)
16::19 Sarah[m]: Then lets move on.
16::19 Sarah[m]: Next point is the treasurer's report. Roland, you have the floor.
16::19 drolbr: My report is on https://osmfoundation.org/wiki/Annual_General_Meetings/2023/Treasurer%E2%80%99s_report
16::19 Craig_Allan: Can we adopt the report formally?
16::19 Sarah[m]: No, we don't do that usually.
16::19 Craig_Allan: ok
16::20 drolbr: In a nutshel: we have closed 2022 with a significant loss. This has been expected, becasue we started to spent money for the SRE and to use ringfenced donations from 2021 and ealier.
16::20* samaila (~oftc-webi@***.***.***.***) has joined
16::20 drolbr: Thus, for 2023 the board has focused on fundraising.
16::21 das-g[m]: Who or what is "SRE"?
16::21 grischard[m]: SRE is our site reliability engineer
16::21 drolbr: This has been a huge success, and I would like to thank the of members of the Fundriasing Committee and many others. Mikel has spent endless hours here ...
16::21 seav: Kudos to the Board for revising the Corporate Membership tiers!
16::21 drolbr: ... to fix the foundation's income.
16::22 samaila: /msg dorothea samaila alio mainassara
16::22 grischard[m]: das-g: https://blog.openstreetmap.org/2022/05/01/meet-grant-slater-the-openstreetmap-foundation-s-new-senior-site-reliability-engineer/
16::22 Sarah[m]: Any questions for our treasurer?
16::22 drolbr: It is expected to see a fundraising drive again in 2024 as well as asking for donations along the Strategic Plan.
16::22 grischard[m]: das-g: also, https://blog.openstreetmap.org/2023/05/22/powering-openstreetmaps-future-a-year-of-improvements-from-openstreetmap-foundations-site-reliability-engineer/
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16::23 derFred: What is the cash position today? Are we still solvent?
16::23 grischard[m]: You can see the cash in the balance sheet in Roland's report
16::23 derFred: b
16::23 drolbr: Yes. Over 600 thousand GBP equivalents in Euro and Dollar. Minimizing conversion to avoid conversion losses.
16::24 derFred: by toda?
16::24 derFred: x
16::24 grischard[m]: Tl;dr we have 622k in the bank, had 567k last year
16::24 derFred: Thankx
16::24 matkoniecz[m]: And yes, we are solvent.
16::24 drolbr: The preliminary report is as of 30 Nov, and I would like to stick to that date to avoid confusion.
16::25 xplora1a: Getting the profit and loss to match is impressive. Well done.
16::25 seav: So we were in the red for FY 2022 but black YTD 2023
16::25 grischard[m]: seav: yes
16::25 drolbr: All gratitude should go to Mikel, Courtney and others who have done the lion's share of work.
16::26 seav: Thanks to @mikelmaron and @courtneyc! And the rest of the Fundraising Committee!
16::26 grischard[m]: xplora1a: we're almost considering spending the leftover 893 on hats :)
16::26 drolbr: The budget has become a join board effort over the year, and this is a good thing.
16::27 Sarah[m]: Unless there are urgent question, I suggest to move on. Again, there is always a chance to ask more questions later in the community forum.
16::27 drolbr: I would like to stay cautious. The 893 are a fully synthetic number. Remember that currency revaluations have in some years distorted the balance by over 30k GBP.
16::27 grischard[m]: No hats then. Thank you Roland.
16::27 xplora1a: I would love a hat...
16::28 Sarah[m]: Yes, thank you Roland. Next item is the personnel report.
16::28 Sarah[m]: The report is at https://osmfoundation.org/wiki/Annual_General_Meetings/2023/Personnel_committee%27s_repor
16::28 drolbr: Xplora1a: consider to engage with a working group. There are many hats available :)
16::28 grischard[m]: https://osmfoundation.org/wiki/Annual_General_Meetings/2023/Personnel_committee%27s_report fixed link
16::28 Sarah[m]: tldr: We still have one employee and two contractors.
16::29 Sarah[m]: Happy to answer any questions.
16::29* RichardF (~RichardF@***.***.***.***) has joined
16::30 Sarah[m]: I don't see anyone typing. So lets move on.
16::30 Sarah[m]: Normally we would now come to the election of the board.
16::31 Sarah[m]: As already announced yesterday, we had some technical problems with sending out the emails with the personal ballot this year.
16::31 Sarah[m]: Some 60 members have received their email as late as yesterday evening.
16::31 Sarah[m]: The board would like to give these people sufficient time to vote.
16::31 grischard[m]: https://lists.openstreetmap.org/pipermail/osmf-talk/2023-December/008807.html is the email announcement, if you're not on osmf-talk
16::31 Sarah[m]: I therefore move to adjourn this meeting until Saturday, December 16th 1600 UTC.
16::31 Craig_Allan: Seconded
16::32 Sarah[m]: Does the general meeting request a vote on the adjournment? If yes, please speak up now and we will have a majority vote. Otherwise I shall adjourn the meeting directly.
16::32 mcliquid[m]: Are any disadvantages expected?
16::33 datendelphin: No disadvantages are expected
16::33 Sarah[m]: Not really. In theory events in the next week might influence votes but this is not very likely.
16::33 samaila: no
16::33 mcliquid[m]: Thanks!
16::34 SK53bis: Undoubtedly fewer disadvantages than disenfranchising some members
16::34 seav: Is there a permanent fix for the PayPal problem?
16::34 grischard[m]: We're not 100% sure how the PayPal problem happened.
16::35 pierzen: part of democratic process is to assure that everyone vote
16::35 grischard[m]: If you want to help out with PayPal IPN and civicrm, join #_oftc_#osmf-membership:matrix.org
16::35 drolbr: PayPal is not under our control, and changes there can open up new problems at any time.
16::35 drolbr: The same is true of every other payment channel.
16::35 grischard[m]: We're not sure whether it's PayPal's fault, or Civi's fault, or misconfiguration.
16::36 Craig_Allan: We will of course try to figure it out.
16::36 Sarah[m]: We'll get to the root. For now we should have caught all the missing votes, we hope. If not, please send us a note.
16::37 Sarah[m]: Ok, no one requested a vote. The meeting is adjourned. We meet again here in IRC on Saturday, December 16th 1600 UTC.
16::37 drolbr: I do not claim a PayPal fault, but I do claim that there is no total reliable automation even on the horizon. We rely on the expericence and expertise of the MWG.
16::37 Sarah[m]: The polls for the board election remain open until Saturday, December 16th 1500 UTC.
16::37 pierzen: thanks to all members of the board
16::37 Sarah[m]: Please note that this is one hour before the meeting. We need to give MWG time to confirm the results.
16::37 grischard[m]: The missed renewals seem to coincide with the move to the new supporting.osmfoundation.org, but then we've had members whose automatic renewal after that migration worked. It's very puzzling.
16::38 mikelmaron[m]: Thanks everyone for attending and for hanging in through the complexities this year.
16::38 mikelmaron[m]: And I get one more week!
16::38 mcliquid[m]: Thank you all for your work, I really appreciate that.
16::38 Sarah[m]: We'll find work for you, Mikel. ;)
16::39 derFred: thanks to all - and especially thanks to @mikelmaron and @courtneyc! And the rest of the Fundraising Committee!
16::39 grischard[m]: Ah, I almost forgot the traditional appeal - if you're interested in helping out in the working groups, please join us!
16::39 grischard[m]: #_oftc_#osm-cwg:matrix.org for communication
16::40 pierzen: or weeklyOSM :)
16::40 grischard[m]: #_oftc_#osmf-operations:matrix.org to set computers on fire
16::40 courtneyc[m]: If you're interested in giving to OSM, or sharing the link to giving to OSM, please do: supporting.openstreetmap.org
16::40 grischard[m]: #osmf-fundraising:matrix.org (matrix-only, I think) to raise money for computers for owg to set on fire
16::41 grischard[m]: #_oftc_#osm-dwg:matrix.org to fight the fires
16::41 derFred: weeklyOSM editors cu at OSMBC now
16::41 seav: Looking forward to @WodzmierzBartczak joining the LCCWG next year
16::42 grischard[m]: I think Engineering WG and Local Chapters and Communities WG have chats too, but I'm not in them. Licensing WG has a Signal chat. If you're interested in joining, by all means, let us know.
16::44 WodzmierzBartczak[m]: seav: Thx you!
16::44 samaila: hi interrested in joining LCCWG
16::45 seav: @samaila, please email us at local@osmfoundation.org :)
16::46* ChanServ gives channel operator status to dorothea
16::46 samaila: ok thanks
16::46* dorothea has changed the topic to: 17th Annual General Meeting (second part) on 2023-12-16 at 16:00 UTC https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+17th+Annual+General+Meeting+-+16th+December+2023+%28second+part%29&iso=20231216T16&p1=1440

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IRC Log - Saturday 16 December 2023

The meeting was conducted over IRC, and the channel was also bridged to Matrix.
IP addresses have been obfuscated.
Time in UTC.

16:00 Sarah[m] It's 1600UTC. Dorothea, do we have a quorum?
16:00 dorothea yes
16:00 grischard[m] Hello again everyone!
16:01 Sarah[m] Then I call the meeting to order.
16:01 Sarah[m] We continue our agenda from last week. Next point: election of the board.
16:01 Sarah[m] Are the polls closed?
16:02 datendelphin Yes
16:02 Sarah[m] Winners are Roland Olbricht, Guillaume Rischard and Daniela (Dani) Waltersdorfer Jimenez.
16:02 Craig_Allan Congrats!
16:02 Sarah[m] 913 ballots were cast.
16:03 matkoniecz[m] Congratulations!
16:03 derFred congrats
16:03 Sarah[m] Congratulations to all.
16:03 grischard[m] Thank you all for your trust!
16:03* SeverinGeo (~oftc-webi@***.***.***.***) has joined
16:03 WodzmierzBartczak[m] Congrats!
16:03 grischard[m] And congratulations and thanks to all the candidates. It took me three times to get elected - try again!
16:04 Sarah[m] The initial board meeting to elect the officiers is scheduled for Thursday 21.12. at 1330UTC.
16:04 someoneelseosm[m] Yes - thanks to everyone who stood.
16:04 Sarah[m] Also thank you to Mikel, who is now finally released from board duty.
16:04* SK53_OSMF (~oftc-webi@***.***.***.***) has joined
16:04 drolbr I also would like people to thank for their trust.
16:04 am{ap}anda Thank you everyone who ran. Congratulations to the winners. Now the "fun" begins
16:05 Sarah[m] Next item on the agenda: any other business. Is there any other business for this meeting?
16:05 drolbr Do we have the detailed election results somewhere?
16:06 dorothea they will be published soon
16:06 grischard[m] I would like to wish everyone a peaceful end of the year, happy mapping, and a beautiful reality to map.
16:07 grischard[m] I would also like to thank datendelphin and dorothea for their tireless work running the election, and all of MWG
16:07 Sarah[m] While we wait for other business, I'd like to express special thanks to Michael Spreng, who has worked to confirm the results but has also help a lot in finding the members missing the ballots.
16:07 SeverinGeo No possibility to get the history of this IRC channel? I managed to join it a couple of minutes too late
16:08 Sarah[m] Detailed results are available at: https://www.opavote.com/results/4788027451768832
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16:08 grischard[m] SeverinGeo: Dorothea usually posts the transcript/log to the wiki
16:08 dorothea it will be published here: https://osmfoundation.org/wiki/Annual_General_Meetings/2023/Minutes
16:09 Craig_Allan Re the request for history: [19:02] @Sarah[m]XXXXX Winners are Roland Olbricht, Guillaume Rischard and Daniela (Dani) Waltersdorfer Jimenez.
16:09 Sarah[m] No other business? Then I would like to entertain the motion to adjourn.
16:09 datendelphin Second
16:09 drolbr Seconded
16:09 grischard[m] Move to adjourn
16:09 Craig_Allan AYe
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16:10 Sarah[m] Can we have the second in correct order?
16:10 grischard[m] Aye, see you all in a year!
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16:10 drolbr Hopefully earlier. The monthly board meetings are open.
16:10 grischard[m] I'd also like to thank Chisom Ejeh for helping with the questions to the candidates, and Michael Collinson for his guidance
16:11 datendelphin Seconded
16:11 Craig_Allan Are we taking a vote to end the meeting?
16:11 Sarah[m] Thanks. It has been moved and seconded to adjourn. Any objections?
16:12 Sarah[m] If there are no objections, then I will simply adjourn...
16:13 Sarah[m] The meeting is adjourned. Thank you all who attended.
16:13 Craig_Allan Thank you Sarah for chairing.
16:13 grischard[m] Thank you all!
16:13 Craig_Allan Goodbye
16:13 matkoniecz[m] Goodbye!
16:13 drolbr Goodbye
16:14 dmowitz Goodbye!