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Board/Action Items: Difference between revisions
Action items moved back after request. Previously for some time on the OSM wiki at https://wiki.openstreetmap.org/wiki/Foundation/Board_action_items Also updated.
(Board action items experimentally moved to the OSM wiki.) Tag: Replaced |
(Action items moved back after request. Previously for some time on the OSM wiki at https://wiki.openstreetmap.org/wiki/Foundation/Board_action_items Also updated.) |
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'''Action items of the [[Board_Member_Bios|OpenStreetMap Foundation board]]'''.
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
* '''New''': Action item arose during ~ past month.
* '''Updated''': Action item had an update during past month ''(mentioned during a board meeting or board chat)'', other than "in progress".
{| class="wikitable sortable"
!Name
!Date
!Status
!Action item and updates
!Source
!Related to
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|2022-07]]
|
| [[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|to organise]] a meeting of the directors with the [[Advisory_Board| Advisory Board]] (AB) members. The meeting will be about attribution ''([[Board/Minutes/2022-08#Action_items|2022-08 decision]])''
| [[Board/Minutes/2022-07|board meeting]] and [[Board/Minutes/2022-08#Responding_to_requests_for_license_enforcement|2022-08]]
| [[Licence/Attribution_Guidelines|Attribution guidelines]]
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to remind [[Advisory_Board| Advisory Board]] (AB) members about the attribution guidelines during the next Advisory Board meeting. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''<br>
''# 2022-04-28 Amanda stated that she has a conflict of interest. Action item moved to the board.''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to ask the [[StateoftheMap_Organizing_Committee|State of the Map organising committee]] what they think about the idea of restricting State of the Map presentations for big attribution violators. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''
''# 2022-03-30 Ownership changed, as Amanda self-reported that she has a [[Conflict_of_Interest_Policy|conflict of interest]].''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Board
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to turn the "must" goals of the [[Board/Minutes/2022-02-S2S/Goal_list|goal list]] into action items at the [[Board/Minutes/2022-03|March board meeting]].
''# [[Board/Minutes/2022-04-14#Screen-to-screen_follow-up_tasks:_Turn_the_identified_goals_into_action_items|2022-04-14]] Board members to look at the list individually and suggest action items asynchronously. ''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
| Board
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to rework [[Join_as_a_corporate_member#Membership_levels|Corporate Membership tiers]] ''[Session: Fundraising]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| [[Corporate_Members|Corporate Members]]
|-
| Board
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to make up a table with ''(date, board member, local chapter/other interest group/communication channel)'' where we keep track whether the people on the respective channel have heard of us or not. ''[Session: Board communication]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Board communication
|-
| Board <br>''(was: Amanda - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| might work on requiring board members to stand early for board elections. ''[Session: [[Board/Minutes/2022-02-S2S/Board_member_candidates_mentoring|Board member candidates mentoring]]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
| Board
| 2021-12-11
|
| to choose a new board member with legal responsibility and in charge of EU relations for the [[EU_Transparency_Register|EU transparency register]].
| Action item after 2021 board election
| [[EU_Transparency_Register|EU transparency register]]
|-
| Board <br>''(was: Jean-Marc and Amanda - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|2021-10-15]] ''(board chat)''
| On-hold
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|to draft a proposal for a second microgrants round]], including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting.
''# Note: [[Microgrants/Policy_Framework|Previous microgrants framework]]''<br>
''# 2021-10-29 [[Board/Minutes/2021-10#Microgrants_-_next_round|decision to put a second round of Microgrants on hold]].''
| Mid-month board chat
| [[Microgrants]]
|-
| Board <br>''(was: Jean-Marc, with Eugene's support - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to write up a proposal for the [[Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter?|minimum local chapter criteria]] before the [[Board/Minutes/2022-03|March 24 board meeting]]. ''[Session: Local Chapter minimum criteria (including formalisation/clarification on commercial activities)]''
''# 2022-03-24 Jean-Marc has written a draft. Suggestion to incorporate information from the draft local chapter handbook in the process of approving local chapters and the work related to minimum local chapter criteria.''<br>
''# [[Board/Minutes/2022-04#Local_chapters_and_commercial_activities|2022-04-28]] Jean-Marc is writting up a proposal for the [[Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter?|minimum local chapter criteria]], including:''
* ''a guide on what is a [[Local_Chapters| Local Chapter]]''
* ''a section on what commercial activities of local chapters are accepted.''
''Draft underway - not ready yet. [[Local_Chapters_and_Communities_Working_Group| Local Chapters and Communities Working Group]] (LCCWG) will be consulted. ''
* '' Decision mentioned on 2022-08-25 meeting: "Formalise unwritten rules regarding Local Chapters' acceptance with clear criteria. Expand already existing document on the Foundation's website."''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| [[Local_Chapters| Local Chapters]]
|-
| Board
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
|
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br>
''# 2021-07 The board [[Board/Minutes/2021-07# 2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
| Board meeting
| Takeover protection
|-
| Board <br>''(was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).''
| 2020-10
| On-hold
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br>
''# 2021-10-29 decision to put this item on hold''.<br>''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
| Board <br>''(was: Jean-Marc - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-09]]
|
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.
| Board meeting
| [[Local_Chapters|Local Chapters]]
|-
| <s>Guillaume</s>
| <s>[[Board/Minutes/2023-01-12|2023-01-12]] ''(board chat)''</s>
| '''New and done'''
| <s>to [[Board/Minutes/2023-01-12#EU|find the spreadsheet]] that he created with Jean-Marc Liotier related to OSMF options for relocation/subsidiary in the EU.</s>
| <s>Board chat</s>
| <s>OSMF relocation</s>
|-
| Guillaume <br>''(was: Amanda and Guillaume - updated after 2022 Annual General Meeting)''
| 2020-03
|
| HOT trademark agreement<br>
''# 2021-08 In progress''<br> ''# 2022-03 Guillaume to meet Tyler Radford (end of March) and report back to the board.''<br>''# 2022-04 Guillaume had a good chat with Tyler Radford (HOT) and hopes that we can move forward with new ways on the trademark agreement and in general.''<br>
''# [[Board/Minutes/2022-07#HOT_trademark_agreement|2022-07-28]] Tyler Radford ([[osm:Humanitarian_OSM_Team|Humanitarian OSM Team]]) sent to Guillaume Rischard ''(OSMF board)'' another draft of the HOT trademark agreement which appears to not include what they have discussed. <u>Suggestion</u>: Guillaume and Tyler to meet during the [https://2022.stateofthemap.org/ State of the Map 2022] conference to discuss.
|
| HOT trademark agreement
|-
| Guillaume
| [[Board/Minutes/2022-08#Action_items|2022-08-25]]
|
| [[Board/Minutes/2022-08#OSM_account_creation_API|to respond]] to the community member's email regarding request for license enforcement.
| Board meeting
| Attribution
|-
| Guillaume
| [[Board/Minutes/2022-06#OSM_account_creation_API|2022-06-30]]
|
| [[Board/Minutes/2022-06#OSM_account_creation_API|to ask]] the [[Licensing_Working_Group| Licensing Working Group]] (LWG) for potential legal issues on the API creation during their next LWG meeting.
| Board meeting
| OSM account creation API
|-
| Guillaume
| [[Board/Minutes/2022-04-14|2022-04-14]] ''(board chat)''
|
| [[Board/Minutes/2022-04-14#Action_item|to set up]] online meetings with Roland about accounts' access.
| [[Board/Minutes/2022-04-14#Bank_account_access_details_and_financial_updates|Mid-month board chat]]
| Finances
|-
| Guillaume
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to bring the attribution topic up at the introductory meeting with Angelina Calderon, new Facebook [[Advisory_Board|Advisory Board]] representative [next week]. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Guillaume and Mikel
| [[Board/Minutes/2021-11#Treasurer.27s_report|2021-11-26]]
|
| [[Board/Minutes/2021-11#Treasurer.27s_report|to come up]] with an outline of a plan regarding the Fundraising and Budget committee.
| Board meeting
| Finances
|-
| Guillaume
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
|
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
| Board meeting
| [[Microgrants|Microgrants]]
|-
| Guillaume
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]
|
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
| Board meeting
| Take-over protection
|-
| Guillaume <br>''(was: Guillaume with Amanda - updated after 2022 Annual General Meeting)''
| 2020-10
|
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.
''# 2021-10-29 Lawyer is sick.''<br>
''# 2022-06-30 Lawyer is back.''
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|-
| Guillaume <br>''(was: Guillaume with Jean-Marc - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2020-08|2020-08-27]] and restated on [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|2021-11-12]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.
| Board meeting and board chat
| OSMF relocation
|-
| Guillaume
| [[Board/Minutes/2020-08|2020-08-27]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| Board meeting
| OSMF relocation
|-
| Guillaume <br>''(was: Tobias with Guillaume - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2022-06#OSM_account_creation_API|2022-06-30]]
|
| [[Board/Minutes/2022-06#OSM_account_creation_API|to communicate]] with Microsoft that the board has received the proposal and is checking with [[Working_Groups|Working Groups]] (WGs).
* Ask Microsoft for input on ideas, such as the suggestion of using a plugin to add third party logins to the OSM website.
* Ask Microsoft to prepare a very brief document about technical proposal, where the board can comment on.
| Board meeting
| OSM account creation API
|-
| Mateusz
| 2022-12-10 ''(Annual General Meeting)''
|
| to provide his biography for the [[Board_Member_Bios|OSMF website]].
| via email
| Directors
|-
| <s>Mikel</s>
| <s>[[Board/Minutes/2023-01-12|2023-01-12]] ''(board chat)''</s>
| '''New and done'''
| <s>to [[Board/Minutes/2023-01-12#Action_item_2|set up a draft]] with an outline of the communication strategy before the public meeting and to add important milestones over the course of the year.</s>
| <s>Board chat</s>
| <s>Communication</s>
|-
| Roland
| [[Board/Minutes/2023-01-12|2023-01-12]] ''(board chat)''
|
| to [[Board/Minutes/2023-01-12#Action_item|create a 2023 budget]], after talking with Michelle Heydon ''([[Contractors_and_employees#Long_term|OSMF accountant]])'' regarding the spreadsheet with the preliminary budget she has.
| Board chat
| Finances
|-
| Roland <br>''(was: Guillaume - change of ownership 2022-08-25)''
| [[Board/Minutes/2022-04-14|2022-04-14]] ''(board chat)''
|
| [[Board/Minutes/2022-04-14#Triodos_bank|to inform]] Triodos bank about the new Treasurer.
| [[Board/Minutes/2022-04-14#Bank_account_access_details_and_financial_updates|Mid-month board chat]]
| Finances
|-
| Roland
| [[Board/Minutes/2022-07#VAT_registration|2022-07]]
| On hold
| [[Board/Minutes/2022-07#VAT_registration|to register]] for VAT for the State of the Map <s>[https://blog.openstreetmap.org/2022/10/17/announcement-decision-on-international-state-of-the-map-2023-and-2024/ 2023]</s> 2024 earlier, as it needs a lot of work and there are delays.
| [[Board/Minutes/2022-07|board meeting]]
| State of the Map
|-
| Roland
| [[Board/Minutes/2022-04|2022-04-28]]
|
| to [[Board/Minutes/2022-04#Treasurer's_report|set up]] a regular meeting with Guillaume Rischard ''(ex-Treasurer)'' and Michelle Heydon ''(accountant)''.
| Board meeting
| Finances
|-
| Roland
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to clean the [[Board/Minutes/2022-02-S2S/Goal_list|goal list]] from the 2022-02 screen-to-screen meeting and share it at the next board meeting.
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
| Roland
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to make inventory of the existing accounts and survey the sysadmins who have access. ''[Session: Mitigating bus factors]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
|}
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