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Revision as of 11:56, 23 February 2023

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Updated action items based on the 2023-02-09 board chat, comments on the board Gitlab tracker (issue #402) and the previous board meeting
(biography added)
(Updated action items based on the 2023-02-09 board chat, comments on the board Gitlab tracker (issue #402) and the previous board meeting)
!Source
!Related to
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|2022-07]]
|
| [[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|to organise]] a meeting of the directors with the [[Advisory_Board| Advisory Board]] (AB) members. The meeting will be about attribution ''([[Board/Minutes/2022-08#Action_items|2022-08 decision]])''
| [[Board/Minutes/2022-07|board meeting]] and [[Board/Minutes/2022-08#Responding_to_requests_for_license_enforcement|2022-08]]
| [[Licence/Attribution_Guidelines|Attribution guidelines]]
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to remind [[Advisory_Board| Advisory Board]] (AB) members about the attribution guidelines during the next Advisory Board meeting. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''<br>
''# 2022-04-28 Amanda stated that she has a conflict of interest. Action item moved to the board.''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to ask the [[StateoftheMap_Organizing_Committee|State of the Map organising committee]] what they think about the idea of restricting State of the Map presentations for big attribution violators. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''
 
''# 2022-03-30 Ownership changed, as Amanda self-reported that she has a [[Conflict_of_Interest_Policy|conflict of interest]].''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Board
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to turn the "must" goals of the [[Board/Minutes/2022-02-S2S/Goal_list|goal list]] into action items at the [[Board/Minutes/2022-03|March board meeting]].
 
''# [[Board/Minutes/2022-04-14#Screen-to-screen_follow-up_tasks:_Turn_the_identified_goals_into_action_items|2022-04-14]] Board members to look at the list individually and suggest action items asynchronously. ''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
| Board
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to rework [[Join_as_a_corporate_member#Membership_levels|Corporate Membership tiers]] ''[Session: Fundraising]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| [[Corporate_Members|Corporate Members]]
|-
| Board
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to make up a table with ''(date, board member, local chapter/other interest group/communication channel)'' where we keep track whether the people on the respective channel have heard of us or not. ''[Session: Board communication]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Board communication
|-
| Board <br>''(was: Amanda - updated after 2022 Annual General Meeting)''
|
|-
| Board <br>''(was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).''
| Board
| 20212020-12-1110
|
| to choose a new board member with legal responsibility and in charge of EU relations for the [[EU_Transparency_Register|EU transparency register]].
| Action item after 2021 board election
| [[EU_Transparency_Register|EU transparency register]]
|-
| Board <br>''(was: Jean-Marc and Amanda - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|2021-10-15]] ''(board chat)''
| On-hold
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br>
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|to draft a proposal for a second microgrants round]], including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting.
 
''# 2021-10-29 decision to put this item on hold''.<br>''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''
''# Note: [[Microgrants/Policy_Framework|Previous microgrants framework]]''<br>
| S2S 2020
''# 2021-10-29 [[Board/Minutes/2021-10#Microgrants_-_next_round|decision to put a second round of Microgrants on hold]].''
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
| Mid-month board chat
|-
| [[Microgrants]]
| Arnalie <br>''(change of ownership on 2023-02)''
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-09]]
|
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.
| Board meeting
| [[Local_Chapters|Local Chapters]]
|-
| Arnalie <br>''(change of ownership on 2023-02)''
| Board <br>''(was: Jean-Marc, with Eugene's support - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to write up a proposal for the [[Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter?|minimum local chapter criteria]] <s>before the [[Board/Minutes/2022-03|March 24 board meeting]]</s>. ''[Session: Local Chapter minimum criteria (including formalisation/clarification on commercial activities)]''
 
''# 2022-03-24 Jean-Marc has written a draft. Suggestion to incorporate information from the draft local chapter handbook in the process of approving local chapters and the work related to minimum local chapter criteria.''<br>
| [[Local_Chapters| Local Chapters]]
|-
| Arnalie possibly <br>''(was: Amanda, change of ownership on 2023-02)''
| Board
| [[Board/Minutes/20212022-04#Takeover_protection02-S2S|20212022-02-0426 and 27]]
|
| to ask the [[StateoftheMap_Organizing_Committee|State of the Map organising committee]] what they think about the idea of restricting State of the Map presentations for big attribution violators. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br>
''# 2021-07 The board [[Board/Minutes/2021-07# 2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
| Board meeting
| Takeover protection
|-
| Board <br>''(was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).''
| 2020-10
| On-hold
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br>
 
''# 2022-03-30 Ownership changed, as Amanda self-reported that she has a [[Conflict_of_Interest_Policy|conflict of interest]].''
''# 2021-10-29 decision to put this item on hold''.<br>''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| S2S 2020
| Attribution
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
| Guillaume
| Board <br>''(was: Jean-Marc - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/20212023-02-09#MapUganda_Local_Chapter_applicationAction_item|20212023-02-09]]
| '''New'''
|
| [[Board/Minutes/2023-02-09#Action_item|to schedule]] a meeting with Julien Coupey (Fédération des Pros d'OSM) and the board of OSM France regarding a local chapter agreement for the new organisation Fédération des Pros d'OSM. Sarah might also be present. If it is difficult to arrange a meeting, the communication will happen asynchronously.
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.
| Board meetingchat
|
| [[Local_Chapters|Local Chapters]]
|-
| <s>Guillaume</s>
| <s>[[Board/Minutes/2023-01-12|2023-01-12]] ''(board chat)''</s>
| '''New and done'''
| <s>to [[Board/Minutes/2023-01-12#EU|find the spreadsheet]] that he created with Jean-Marc Liotier related to OSMF options for relocation/subsidiary in the EU.</s>
| <s>Board chat</s>
| <s>OSMF relocation</s>
|-
| Guillaume <br>''(was: Amanda and Guillaume - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2022-04-14#Bank_account_access_details_and_financial_updates|Mid-month board chat]]
| Finances
 
|-
| Guillaume
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to bring the attribution topic up at the introductory meeting with Angelina Calderon, new Facebook [[Advisory_Board|Advisory Board]] representative [next week]. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Guillaume and Mikel
| Board meeting
| Finances
|-
| Guillaume
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
|
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
| Board meeting
| [[Microgrants|Microgrants]]
|-
| Guillaume
| OSM account creation API
|-
| Mikel
| <s>Mateusz</s>
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
| <s>2022-12-10 ''(Annual General Meeting)''</s>
|
| '''Done, feedback welcomed'''
| to rework [[Join_as_a_corporate_member#Membership_levels|Corporate Membership tiers]] ''[Session: Fundraising]''
| <s>to provide his biography for the [[Board_Member_Bios|OSMF website]].</s>
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| <s>via email</s>
| [[Corporate_Members|Corporate Members]]
| <s>Directors</s>
|-
| Mikel ''(change of ownership on 2023-02)''
| <s>Mikel</s>
| <s>[[Board/Minutes/20232022-0102-12S2S|20232022-0102-1226 and 27]] ''(board chat)''</s>
|
| '''New and done'''
| to turn the "must" goals of the [[Board/Minutes/2022-02-S2S/Goal_list|goal list]] into action items at the [[Board/Minutes/2022-03|March board meeting]].
| <s>to [[Board/Minutes/2023-01-12#Action_item_2|set up a draft]] with an outline of the communication strategy before the public meeting and to add important milestones over the course of the year.</s>
 
| <s>Board chat</s>
''# [[Board/Minutes/2022-04-14#Screen-to-screen_follow-up_tasks:_Turn_the_identified_goals_into_action_items|2022-04-14]] Board members to look at the list individually and suggest action items asynchronously. ''
| <s>Communication</s>
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|-
| Roland
| [[Board/Minutes/2023-01-12|2023-01-12]] ''(board chat)''
|
|-
| to [[Board/Minutes/2023-01-12#Action_item|create a 2023 budget]], after talking with Michelle Heydon ''([[Contractors_and_employees#Long_term|OSMF accountant]])'' regarding the spreadsheet with the preliminary budget she has.
| <s>Roland</s>
| Board chat
| <s>[Board/Minutes/2023-01|2023-01-23]]</s> ''(board chat)''
| Finances
| To be removed. Budget on the agenda.
| <s>to [[Board/Minutes/2023-01#On_Operations_Working_Group_budget|revise the budget]], which might be shared with the community. Then create a circular or the board will vote during the next meeting. </s>
| <s>Board chat </s>
| <s>Finances </s>
|-
| <s>Roland </s>
| <s>[[Board/Minutes/2023-01-12|2023-01-12]] </s>
| To be removed. Budget on the agenda.
| <s>to [[Board/Minutes/2023-01-12#Action_item|create a 2023 budget]], after talking with Michelle Heydon ''([[Contractors_and_employees#Long_term|OSMF accountant]])'' regarding the spreadsheet with the preliminary budget she has. </s>
| <s>Board chat </s>
| <s>Finances </s>
|-
| Roland <br>''(was: Guillaume - change of ownership 2022-08-25)''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
| Sarah ''(change of ownership on 2023-02)''
| 2021-12-11
|
| was: Board to choose a new board member with legal responsibility and in charge of EU relations for the [[EU_Transparency_Register|EU transparency register]]. Action item to be modified, as OSMF no longer on the register.
| Action item after 2021 board election
| [[EU_Transparency_Register|EU transparency register]]
|-
|}
 
== Suggestions were made to rethink/discuss the following action items ==
''The suggestions were made during the [[Board/Minutes/2023-02-09#Re-assigning_action_items|2023-02-09]] board chat. Some action items which were proposed for discussion but were taken-up by board members, are in the list above.''
 
{| class="wikitable sortable"
!Name
!Date
!Status
!Action item and updates
!Source
!Related to
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|2022-07]]
|
| [[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|to organise]] a meeting of the directors with the [[Advisory_Board| Advisory Board]] (AB) members. The meeting will be about attribution ''([[Board/Minutes/2022-08#Action_items|2022-08 decision]])''
| [[Board/Minutes/2022-07|board meeting]] and [[Board/Minutes/2022-08#Responding_to_requests_for_license_enforcement|2022-08]]
| [[Licence/Attribution_Guidelines|Attribution guidelines]]
|-
| Board <br>''(was: Amanda)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to remind [[Advisory_Board| Advisory Board]] (AB) members about the attribution guidelines during the next Advisory Board meeting. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''<br>
''# 2022-04-28 Amanda stated that she has a conflict of interest. Action item moved to the board.''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Guillaume
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to bring the attribution topic up at the introductory meeting with Angelina Calderon, new Facebook [[Advisory_Board|Advisory Board]] representative [next week]. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| Attribution
|-
| Board
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
|
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br>
''# 2021-07 The board [[Board/Minutes/2021-07# 2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
| Board meeting
| Takeover protection
|-
| Guillaume
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
|
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
| Board meeting
| [[Microgrants|Microgrants]]
|-
|}
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