|
'''ActionThe action items of the [[Board_Member_BiosOfficers_%26_Board|OpenStreetMap Foundation board]] are on [https://gitlab.com/osmfoundation/board-action-items/-/issue Gitlab]. Links provided below.'''.
{| class="wikitable"
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
* '''New''': Action item arose during ~ past month.
* '''Updated''': Action item had an update during past month ''(mentioned during a board meeting or board chat)'', other than "in progress".
{| class="wikitable sortable"
!Name
!Date
!Status
!Action item and updates
!Source
!Related to
|-
! colspan="9" style="text-align: top;"| [https://gitlab.com/osmfoundation/board-action-items/-/issues Public board action items] - [https://gitlab.com/osmfoundation/board-action-items/-/wikis/home About]
| Board <br>''(was: Amanda - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| might work on requiring board members to stand early for board elections. ''[Session: [[Board/Minutes/2022-02-S2S/Board_member_candidates_mentoring|Board member candidates mentoring]]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
|
|-
! Filter by assignee
| Arnalie <br>''(Change of ownership on 2023-03-30 (was: Board) and 2021-11-26 (was: Mikel with help of Amanda and Allan)).''
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=arnalie_osmf&first_page_size=20 Arnalie]
| 2020-10
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=craigAllan&first_page_size=20 Craig]
|
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=grischard&first_page_size=20 Guillaume]
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br>
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=matkoniecz&first_page_size=20 Mateusz]
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=mikelmaron&first_page_size=20 Mikel]
''# 2021-10-29 decision to put this item on hold''.<br>''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=drolbr_osmfboard&first_page_size=20 Roland]
| S2S 2020
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_username%5B%5D=lonvia&first_page_size=20 Sarah]
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
| style="background:#dbfcfa;"|[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&assignee_id=None&first_page_size=20 Not assigned]
|-
! rowspan="6" | Filter by milestone
| Arnalie <br>''(change of ownership on 2023-02)''
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-09]]
|
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.
| Board meeting
| [[Local_Chapters|Local Chapters]]
|-
| colspan="8" style="text-align: center" |[https://gitlab.com/osmfoundation/board-action-items/-/milestones/1 2023 Q1]
| Arnalie <br>''(change of ownership on 2023-02)''
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to write up a proposal for the [[Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter?|minimum local chapter criteria]] <s>before the [[Board/Minutes/2022-03|March 24 board meeting]]</s>. ''[Session: Local Chapter minimum criteria (including formalisation/clarification on commercial activities)]''
''# 2022-03-24 Jean-Marc has written a draft. Suggestion to incorporate information from the draft local chapter handbook in the process of approving local chapters and the work related to minimum local chapter criteria.''<br>
''# [[Board/Minutes/2022-04#Local_chapters_and_commercial_activities|2022-04-28]] Jean-Marc is writting up a proposal for the [[Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter?|minimum local chapter criteria]], including:''
* ''a guide on what is a [[Local_Chapters| Local Chapter]]''
* ''a section on what commercial activities of local chapters are accepted.''
''Draft underway - not ready yet. [[Local_Chapters_and_Communities_Working_Group| Local Chapters and Communities Working Group]] (LCCWG) will be consulted. ''
* '' Decision mentioned on 2022-08-25 meeting: "Formalise unwritten rules regarding Local Chapters' acceptance with clear criteria. Expand already existing document on the Foundation's website."''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| [[Local_Chapters| Local Chapters]]
|-
| colspan="8" style="text-align: center" |[https://gitlab.com/osmfoundation/board-action-items/-/milestones/2 2023 Q2]
| Guillaume
| [[Board/Minutes/2023-02-09#Action_item|2023-02-09]]
|
| [[Board/Minutes/2023-02-09#Action_item|to schedule]] a meeting with Julien Coupey (Fédération des Pros d'OSM) and the board of OSM France regarding a local chapter agreement for the new organisation Fédération des Pros d'OSM. Sarah might also be present. If it is difficult to arrange a meeting, the communication will happen asynchronously.
| Board chat
|
|-
| colspan="8" style="text-align: center" |[https://gitlab.com/osmfoundation/board-action-items/-/milestones/3 2023 Q3]
| Mikel <br>''(was: Guillaume (updated after 2022 Annual General Meeting). Previously: Amanda and Guillaume)''
| 2020-03
|
| HOT trademark agreement<br>
''# 2021-08 In progress''<br> ''# 2022-03 Guillaume to meet Tyler Radford (end of March) and report back to the board.''<br>''# 2022-04 Guillaume had a good chat with Tyler Radford (HOT) and hopes that we can move forward with new ways on the trademark agreement and in general.''<br>
''# [[Board/Minutes/2022-07#HOT_trademark_agreement|2022-07-28]] Tyler Radford ([[osm:Humanitarian_OSM_Team|Humanitarian OSM Team]]) sent to Guillaume Rischard ''(OSMF board)'' another draft of the HOT trademark agreement which appears to not include what they have discussed. <u>Suggestion</u>: Guillaume and Tyler to meet during the [https://2022.stateofthemap.org/ State of the Map 2022] conference to discuss.
|
| HOT trademark agreement
|-
| colspan="8" style="text-align: center" |[https://gitlab.com/osmfoundation/board-action-items/-/milestones/4 2023 Q4]
| Guillaume
| [[Board/Minutes/2022-08#Action_items|2022-08-25]]
|
| [[Board/Minutes/2022-08#OSM_account_creation_API|to respond]] to the community member's email regarding request for license enforcement.
| Board meeting
| Attribution
|-
| colspan="8" style="text-align: center" |[https://gitlab.com/osmfoundation/board-action-items/-/milestones/5 Completion time not specified]
| Guillaume
| [[Board/Minutes/2022-06#OSM_account_creation_API|2022-06-30]]
|
| [[Board/Minutes/2022-06#OSM_account_creation_API|to ask]] the [[Licensing_Working_Group| Licensing Working Group]] (LWG) for potential legal issues on the API creation during their next LWG meeting.<
| Board meeting
| OSM account creation API
|-
! Filter by label
| Guillaume
| colspan="8" style="text-align: center; background:#EFE"; |[https://gitlab.com/osmfoundation/board-action-items/-/issues/?sort=updated_desc&state=opened&label_name%5B%5D=Any&first_page_size=20 Example: any label] # [https://gitlab.com/osmfoundation/board-action-items/-/labels labels here (non-clickable)]
| [[Board/Minutes/2022-04-14|2022-04-14]] ''(board chat)''
|
| [[Board/Minutes/2022-04-14#Action_item|to set up]] online meetings with Roland about accounts' access.
| [[Board/Minutes/2022-04-14#Bank_account_access_details_and_financial_updates|Mid-month board chat]]
| Finances
|-
| Guillaume
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]
|
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
| Board meeting
| Take-over protection
|-
| Guillaume <br>''(was: Guillaume with Amanda - updated after 2022 Annual General Meeting)''
| 2020-10
|
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.
''# 2021-10-29 Lawyer is sick.''<br>
''# 2022-06-30 Lawyer is back.''
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|-
| Guillaume <br>''(was: Guillaume with Jean-Marc - updated after 2022 Annual General Meeting)''
| [[Board/Minutes/2020-08|2020-08-27]] and restated on [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|2021-11-12]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.
| Board meeting and board chat
| OSMF relocation
|-
| Guillaume
| [[Board/Minutes/2020-08|2020-08-27]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| Board meeting
| OSMF relocation
|-
| Mikel
| [[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]
|
| to rework [[Join_as_a_corporate_member#Membership_levels|Corporate Membership tiers]] ''[Session: Fundraising]''
| [[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]
| [[Corporate_Members|Corporate Members]]
|-
| <s>Mikel ''(change of ownership on 2023-02)''</s>
| <s>[[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]</s>
| '''Done.'''
| <s>to turn the "must" goals of the [[Board/Minutes/2022-02-S2S/Goal_list|goal list]] into action items at the [[Board/Minutes/2022-03|March board meeting]].</s>
''<s># [[Board/Minutes/2022-04-14#Screen-to-screen_follow-up_tasks:_Turn_the_identified_goals_into_action_items|2022-04-14]] Board members to look at the list individually and suggest action items asynchronously.''</s>
| <s>[[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]</s>
|
|-
| Roland <br>''(was: Guillaume - change of ownership 2022-08-25)''
| [[Board/Minutes/2022-04-14|2022-04-14]] ''(board chat)''
|
| [[Board/Minutes/2022-04-14#Triodos_bank|to inform]] Triodos bank about the new Treasurer.
| [[Board/Minutes/2022-04-14#Bank_account_access_details_and_financial_updates|Mid-month board chat]]
| Finances
|-
| Roland
| [[Board/Minutes/2022-07#VAT_registration|2022-07]]
| On hold
| [[Board/Minutes/2022-07#VAT_registration|to register]] for VAT for the State of the Map <s>[https://blog.openstreetmap.org/2022/10/17/announcement-decision-on-international-state-of-the-map-2023-and-2024/ 2023]</s> 2024 earlier, as it needs a lot of work and there are delays.
| [[Board/Minutes/2022-07|board meeting]]
| State of the Map
|-
| Roland
| [[Board/Minutes/2022-04|2022-04-28]]
|
| to [[Board/Minutes/2022-04#Treasurer's_report|set up]] a regular meeting with Guillaume Rischard ''(ex-Treasurer)'' and Michelle Heydon ''(accountant)''.
| Board meeting
| Finances
|-
| <s>Roland</s>
| <s>[[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]</s>
| To be removed.
| <s>to make inventory of the existing accounts and survey the sysadmins who have access. ''[Session: Mitigating bus factors]''
| <s>[[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]</s>
|
|-
| Sarah ''(change of ownership on 2023-02)''
| 2021-12-11
|
| was: Board to choose a new board member with legal responsibility and in charge of EU relations for the [[EU_Transparency_Register|EU transparency register]]. Action item to be modified/removed, as OSMF no longer on the register.
| Action item after 2021 board election
| [[EU_Transparency_Register|EU transparency register]]
|-
|}
</big>
'''Historic'''
== Suggestions were made to rethink/discuss the following action items ==
''The suggestions were made during the [[Board/Minutes/2023-02-09#Re-assigning_action_items|2023-02-09]] board chat. Some action items which were proposed for discussion but were taken-up by board members, are in the list above.''
The board action items were on a table on this page until ~ 2023-04, with a brief spell when they were on the OSM wiki.
{| class="wikitable sortable"
!Name
!Date
!Status
!Action item and updates
!Source
!Related to
|-
| <s>Board ''(was: Amanda)''</s>
| <s>[[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|2022-07]]</s>
| '''To be merged''' with [[Board/Minutes/2023-03-S2S/Setting_an_agenda_for_2023_and_beyond#ATTRIBUTION_(TO_BE_DISCUSSED)|Mateusz's action item]] from the 2023 board screen-to-screen meeting on engaging with the Advisory Board on attribution. Merge based on [https://gitlab.com/osmfoundation/board/-/issues/402#note_1324196335 Gitlab comment (accessible by board only)]
| <s>[[Board/Minutes/2022-07#Advisory_Board_-_monthly_update|to organise]] a meeting of the directors with the [[Advisory_Board| Advisory Board]] (AB) members. The meeting will be about attribution ''([[Board/Minutes/2022-08#Action_items|2022-08 decision]])''</s>
| <s>[[Board/Minutes/2022-07|board meeting]] and [[Board/Minutes/2022-08#Responding_to_requests_for_license_enforcement|2022-08]]</s>
| <s>[[Licence/Attribution_Guidelines|Attribution guidelines]]</s>
|-
| <s>Board ''(was: Amanda)''</s>
| <s>[[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]</s>
| '''To be merged''' with [[Board/Minutes/2023-03-S2S/Setting_an_agenda_for_2023_and_beyond#ATTRIBUTION_(TO_BE_DISCUSSED)|Mateusz's action item]] from the 2023 board screen-to-screen meeting on engaging with the Advisory Board on attribution. Merge based on [https://gitlab.com/osmfoundation/board/-/issues/402#note_1324196335 Gitlab comment (accessible by board only)]
| <s>to remind [[Advisory_Board| Advisory Board]] (AB) members about the attribution guidelines during the next Advisory Board meeting. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''</s><br>
<s>''# 2022-04-28 Amanda stated that she has a conflict of interest. Action item moved to the board.''</s>
| <s>[[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]</s>
| <s>Attribution</s>
|-
| <s>Guillaume</s>
| <s>[[Board/Minutes/2022-02-S2S|2022-02-26 and 27]]</s>
| '''To be merged''' with [[Board/Minutes/2023-03-S2S/Setting_an_agenda_for_2023_and_beyond#ATTRIBUTION_(TO_BE_DISCUSSED)|Mateusz's action item]] from the 2023 board screen-to-screen meeting on engaging with the Advisory Board on attribution. Merge based on [https://gitlab.com/osmfoundation/board/-/issues/402#note_1324196335 Gitlab comment (accessible by board only)]
| <s>to bring the attribution topic up at the introductory meeting with Angelina Calderon, new Facebook [[Advisory_Board|Advisory Board]] representative [next week]. ''[Session: [[Board/Minutes/2022-02-S2S/Attribution_-_Agree_on_an_attribution_enforcement_strategy|Attribution - Agree on an attribution enforcement strategy]]''</s>
| <s>[[Board/Minutes/2022-02-S2S/Action_items_and_decisions#Action_items_from_2022-02_board_screen-to-screen_meeting|2022-02 screen-to-screen meeting]]</s>
| <s>Attribution</s>
|-
| Board
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
|
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br>
''# 2021-07 The board [[Board/Minutes/2021-07# 2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
| Board meeting
| Takeover protection
|-
| Guillaume
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
|
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
| Board meeting
| [[Microgrants|Microgrants]]
|-
|}
|