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Board/Minutes/2020-10: Difference between revisions
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<font color="blue"> Draft
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Thursday%2C+22+October+2020&iso=20201022T17&p1=136&ah=1&font=sanserif Thursday, 22nd of October 2020 at 17:00 London time] - [https://www.timeanddate.com/countdown/generic?p0=136&iso=20201022T17&msg=OSMF%20board%20meeting%20-%20%20Thursday,%2022%20October%202020&font=sanserif Countdown]
=== Previous action items ===
<font color="blue"> See [[Board/Action_Items]]. </font>
== Treasurer's report ==
* Quincy Morgan ''(iD developer)'' sent his first invoice.
* Direct debit fraud continuing - not losing money but time.
== Attribution Guidelines status update ==
| ''Suggested by Joost.''
|}
Recent meeting of the board with [[Licensing_Working_Group| Licensing Working Group]] (LWG):<br>
Discussion about section 4.3 of [https://opendatacommons.org/licenses/odbl/ ODbL] ''(when/how attribution should be shown)''.
'''Action item:''' Guillaume to create document with notes of the Board-LWG meeting, to be shared with LWG ideally before their next meeting and the board mid-month chat.
== Articles of Association amendment proposals ==
| ''Suggested by Joost.''
|}
<u>On timeline</u>
* Text of resolutions has to be included with the [[Annual_General_Meetings| Annual General Meeting]] (AGM) announcement to members at least 28 days before the AGM if it will contain special resolutions ''(requirement by Companies Act)''.
* Time is not enough.
<u>Suggestions</u>
* Prepare the first two resolutions for this year's AGM and discuss the other 2.
* Prepare all the 4 resolutions.
** Membership prerequisites as a topic goes back to 2019 board face-to-face meeting and board screen-to-screen meetings afterwards.
* Get legal review of proposals and community consultation.
* Ask the members on whether they would prefer to propose the resolutions this year or afterwards.
** Different opinions might create confusion.
<u>Points mentioned during discussion</u>
* Ideas not right yet, proposals have a lot of issues.
* Takeover risk:
** we are not strategically aligned over it.
** the mechanisms we pursue to avoid this do not help us.
* If Tobias is motivated to work on the membership pre-requisites proposal, that is fine.
* 5% of OSMF members can submit a resolution for vote.
'''Decision: to send specific proposals for community consultation.'''<br>
''Motion by Tobias that passed with 3 in favour, 2 abstained.''
'''Action item:''' Rory to ask membership for feedback on draft proposals.
''Post-meeting additions: links to osmf-talk discussions (OSM Foundation's membership mailing list. You need to be an OSMF member ([https://join.osmfoundation.org/ join]) to [https://lists.openstreetmap.org/listinfo/osmf-talk subscribe]. See all messages [https://lists.openstreetmap.org/pipermail/osmf-talk/ here]).''
* ''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-October/007299.html Possible AoA Amendment: Committees]''
* ''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-October/007300.html Possible AoA Amendment: Your boss can't force you to vote a certain way] and [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-October/007379.html "now with legal advice"]''.
== Personnel committee ==
| ''This is related to a [[Board/Minutes/2020-03-F2F/Sustaining_and_fortifying_OSM#Personnel_committee|discussion during the March 2020 board screen-to-screen meeting]], where it was suggested to create a personnel committee. The resulting action item was to "Scope out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation".''
[[Personnel_Committee/Charter| Draft
''Previous board discussion''
| ''Suggested by Mikel.''
|}
Past discussions:
* [[Board/Minutes/2020-09#Personnel_committee|2020-09 board meeting]].
* [[Board/Minutes/2020-10-S2S/Managing_staff_-_what_questions_need_to_be_resolved|Screen-to-screen October 2020 meeting]].
<u>Key concerns raised for previous draft</u>
* implementation of performance reviews: making sure not relying heavily on special information exchange between personnel and persons on the committee but largely relying on public record.
* support that the committee is set up to provide to personnel is not exclusive (board members are open for discussions with community members).
Draft updated: [[Personnel_Committee/Charter]] - [https://wiki.osmfoundation.org/w/index.php?title=Personnel_Committee%2FCharter&type=revision&diff=7717&oldid=7601 Diff].
<u>On committee composition</u>
* Initially: subset of board members (currently two).
** Guillaume talks regularly with [https://github.com/quincylvania Quincy Morgan] ''(iD developer)''.
** Joost ''(Secretary)'' talks regularly with Dorothea ''(administrative assistant)''.
* Suggestion: one person until the election.
* If [[Annual_General_Meetings/2020/Suggested_resolutions#Vote%201:%20Allow%20non-board%20members%20to%20sit%20on%20OSMF%20Committees%20(special%20resolution)|suggested change]] to [[Articles_of_Association| Articles of Association]] (AoA) passes, possibility to invite others.
'''Decision to accept the [https://wiki.osmfoundation.org/w/index.php?title=Personnel_Committee/Charter&oldid=7717 personnel committee charter] as foundation to start the committee.'''<br>
''Motion was unanimously accepted.''
== Advisory Board - monthly update ==
''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
|-
|}
Meetings with:
* Corporate Member representatives on the Advisory Board.
* [[Local_Chapters| Local Chapter]] (LC) representatives.
== Monthly Local Chapter presentation ==
|}
[https://flossk.org/ FLOSSK] became
<nowiki>*</nowiki> ''2.42 MB, 10 pages, .pdf''
== Any other business ==
== Guest comments or questions ==
=== On invitation to OSM UK to give a Local Chapter presentation ===
''Question by Imagico (guest) on whether [https://osmuk.org/ OSM UK] was asked again to give a LC presentation, as they were invited to present in September and that did not happen due to the short notice.''
> OSM UK has an Annual General Meeting soon, so they are probably busy. It's not clear who will do the presentation from their side.
=== Thanks to FLOSSK ===
''Comment by Anisa Kuci (guest) that OSM Kosovo has been quite a supportive community and has guided OSM Albania through their journey as a new community.''
== [[Board/Minutes/2020-11|Next meeting]] ==▼
On the [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Thursday%2C+19+November+2020&iso=20201119T17&p1=136&ah=1&font=sanserif 19th of November at 17:00 London time] - [https://www.timeanddate.com/countdown/generic?p0=136&iso=20201119T17&msg=OSMF%20board%20meeting%20-%20%20Thursday,%2019%20November%202020&font=sanserif Countdown].<br>
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>▼
== Closed session ==
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▲== Next meeting ==
▲Board meetings take place online once a month.<br>
▲''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
[[Acronyms]]
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