Jump to: content, navigation, search

Navigation menu

Board/Minutes/2021-03: Difference between revisions

Board/Minutes/2021-03 (view source)

Revision as of 04:49, 21 April 2021

25,041 bytes added ,  3 years ago
+ draft minutes, changed status of the page, minor changes.
(→‎Next meetings: April board meeting: + links to time in other timezones & countdown)
(+ draft minutes, changed status of the page, minor changes.)
<div style="margin:2px 0;border:1px solid #9B9;background:#EFE;color:#000;padding:2px .5em;text-align:center">
 
<font color="blue"> Draft notes. Minutes to be addedminutes.</font>
 
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Friday%2C+26+March+2021&iso=20210326T14&p1=1440&ah=1&am=30   '''Friday''', 26 March 2021 '''14:00 UTC'''] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20210326T14&msg=OSMF%20board%20meeting%20-%20%20Friday,%2026%20March%202021 Countdown]
 
Location: Video room</font> https://osmvideo.cloud68.co/user/ror-nt7-6tu <br> using [https://en.wikipedia.org/wiki/BigBlueButton BigBlueButton]. <br>
== Participants ==
=== Board members ===
* Allan Mustard ''(Chairing) ''
* Eugene Alvin Villar
* Guillaume Rischard
 
=== Guests ===
* 22 guests, ''including Felix Delattre ([[FOSS_Policy_Special_Committee|FOSS Policy Special committee]] - topic: Nextcloud), Maggie Cawley and Clifford Snow (topic: Presentation from [[Local_Chapters_and_Communities_Working_Group|LCCWG]] subcommittee)''.
* 22 guests
 
Open to all OSMF members.<br>
 
''Background:''<br>
''In December 2020 the [[Licensing_Working_Group| Licensing Working Group]] (LWG) received an inquiry regarding [http://geosm.org/ GeOsm] and its trademark status. This was a [[Licensing_Working_Group/Minutes/2021-01-14#Kathleen_-_GeoOSM_status| topic]] of the January LWG meeting and Kathleen Lu (LWG) reached to Willy Franck Sob, the main operator of GeOsm. He explained that GeOsm is an expansion of [http://geocameroun.cm/EN/ GeoCameroun], and is now used by 21 African countries. It is a data portal to make open maps for the countries more easily accessible. His hope is that GeOsm will eventually be used by countries all over the world. The LWG suggested that OSMF should come with an agreement with GeOsm. An action item of the [[Board/Minutes/2021-02-12#GeOsm| February mid-month] board meeting]] was for Jean-Marc (Board) to communicate with Kathleen Lu (LWG) on drafting something for the board to approve.''
 
==== 2021/Res09 Suspend user immediately and indefinitely ====
|-
|style="text-align: left; background: white;" | <span style="color: black;">
'''Unanimously accepted''' on 2021-03-15 with '''7 votes in favour''': <u>Allan   Mustard</u>, <u>Tobias Knerr</u>, <u>Guillaume   Rischard</u> , <u>Jean-Marc   Liotier</u> ''(Damage control first - we'll consider an appeal later)'', <u>Mikel Maron</u>, <u>Eugene Alvin Villar</u>, <u>Rory McCann</u>.
|-
| ''Circular by Guillaume Rischard''
|-
|
''The   OSMF board is supportive of the [https://operations.osmfoundation.org Operation Working Group]'s preliminary plans to serve [https://wiki.openstreetmap.org/wiki/QGIS QGIS] traffic from OSMF infrastructure. We ask the OWG to work out the   details of the arrangement together with the QGIS and [https://wiki.openstreetmap.org/wiki/Nominatim Nominatim] teams.''
|-
|style="text-align: left; background: white;" | <span style="color: black;">
'''Accepted''' on 2021-03-23 with '''5 votes in favour''': <u>Jean-Marc Liotier</u>, <u>Allan Mustard</u>, <u>Guillaume Rischard</u>, <u>Tobias Knerr</u>, <u>Eugene Alvin Villar</u> ''(I agree with the proviso that this arrangement does not provide any precedent for OSMF to provide more general or bespoke geo-services to third parties). <br>
'''2 abstained''': <u>Rory McCann</u> ''(My employer provides Nominatim services, so as an abundance of caution, I abstain from this vote)'', <u>Mikel Maron</u> ''(Abstain from vote due to conflict of interest, Mapbox provides search services)''.
|-
=== Previous action items ===
<font color="blue"> See [[Board/Action_Items]]. </font>
 
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Treasurer's report ==
 
* Received a payment from Grab ''(Gold [[Corporate_Members|Corporate Member]])''.
 
== Vote on OSMF Japan Local Chapter application ==
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
| ''Background:''<br>
|
''[http://www.osmf.jp/ 一般社団法人オープンストリートマップ・ファウンデーション・ ジャパン] (OpenStreetMap Foundation Japan) has [[Local_Chapters/Applications/Japan|applied]] to be the [[Local_Chapters|Local Chapter]] for Japan.''
 
|''Suggested by Rory McCann.''
|}
 
<font color="blue"> Draft notes. Minutes to be added.</font>
=== Voting ===
Accepted.
 
== Vote on OSM Poland Local Chapter application ==
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
| ''Background:''<br>
|
''[http://openstreetmap.org.pl/ Stowarzyszenie OpenStreetMap Polska] has [[Local_Chapters/Applications/Poland|applied]] to be the [[Local_Chapters|Local Chapter]] for Poland.''
 
|''Suggested by Rory McCann.''
|}
 
<font color="blue"> Draft notes. Minutes to be added.</font>
=== Voting ===
Accepted.
 
* One of the countries where OSMF has the least amount of members per mapper.
* Hope that with OSM Poland the Foundation can get better representation for Polish mappers in OpenStreetMap.
'' ''
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Decide on NextCloud ==
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
|''Currently, the OSMF board and [[Working_Groups|Working Groups]] are using Google and other external services.''
|
 
''The [[FOSS_Policy_Special_Committee| FOSS Policy Special Committee]], after a request by a [[Working_Groups|working group]] and individual board members, had asked [https://cloud68.co/ cloud68.co] to set up a [https://osmfiles.cloud68.co Nextcloud with OnlyOffice instance for OSMF] until the third week of March for testing purposes. According to the committee, this tool might be useful to replace some services hosted outside of the control of the OSMF:''
''The [[FOSS_Policy_Special_Committee| FOSS Policy Special Committee]], after a request by a [[Working_Groups|working group]] and individual board members, had asked [https://cloud68.co/ cloud68.co] to set up a [https://osmfiles.cloud68.co Nextcloud with OnlyOffice instance for OSMF] until the third week of March for testing purposes. [https://nextcloud.com/ Nextcloud] is a suite of client-server software for creating and using file hosting services. According to the committee, this tool might be useful to replace some services hosted outside of the control of the OSMF:''
 
* ''Google Calendar/Drive/Docs/Forms/Sheets''
|''Suggested by Mikel Maron.''
|}
<font color="blue"> Draft notes. Minutes to be added.</font><
 
* Trial with the same provider ''([https://cloud68.co/ Cloud68])'' as for the [https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton videoconferencing instance].<br>
=== FOSS Policy Special Committee: feedback on use of test Nextcloud instance with OnlyOffice ===
* 264 EUR/year.
 
[[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]]:
* Voted to use Nextcloud and asked the board for its use.
* Started using the test Nextcloud instance and they migrated their documents to it ''(mentioned by Maggie Cawley during the meeting on the chat).''
* Had to get a survey out this week so they copied that over to another service.
* Felt pressured to try the test instance and now they have much of their work on it.
 
Mikel:
* Tried spreadsheets for fundraising.
 
[[FOSS_Policy_Special_Committee|FOSS Policy Special committee]]:
* Was waiting for feedback on the test Nextcloud instance.
 
Treasurer:
* Amount for Nextcloud to be included in the budget of operations or the board.
* Is fine to be budgeting Nextcloud as an ongoing expense.
 
=== FOSS Policy Special Committee: feedback on use of test Nextcloud instance with OnlyOffice and recommendation ===
''Overview provided by Felix Delattre.''<br>
 
Brief overview of the feedback the [[FOSS_Policy_Special_Committee| FOSS Policy Special Committee]] has received around the testing of the Open Source collaboration suite Nextcloud with OnlyOffice provided by [https://osmfiles.cloud68.co cloud68.co] as a tool.
 
ShortVery summary:little The FOSS Policy Special Committeefeedback received very little feedback, but this was generally positive. No oppositions have been raised anywhere. It is recommended to purchase [a Nextcloud subscription] to comply with the [[FOSS_Policy|FOSS Policy]] and strength the organizational standpoint regarding user privacy.
 
The FOSS Policy Special Committee reached out to and with:
* Two emails to all [[Working_Groups|working groups]], committees, the [[Officers_%26_Board|board]] and the board's assistant.
* The [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list ''(for OSMF members - [https://join.osmfoundation.org/ become an OSMF member]).
 
14 accounts have been created.
 
The feedback received:
* Strengthen the organization's compliance with the European General Data Protection Regulation. Especially critical for activities around personal data, such as members.
 
Price: Small instance ''(seems to be enough for now)'': 22 Euros/month.
Price
* Small instance (seems to be enough for now): 22 Euros/month
 
==== '''Recommendation by the FOSS Policy Special Committee ====:'''<br>
"The FOSS Policy Special Committee expressed the recommendation to contract two years of the tool and evaluate afterwards the adaption and use (total of 528 Euros). It was well received, and provides a fundamental pillar according to the FOSS Policy to offer Open Source alternatives for an inclusive community. It also fulfills the obligations of the OSMF to comply better with the European General Data Protection Regulation (GDPR)".
 
The FOSS Policy Special Committee expressed the recommendation to contract two years of the tool and evaluate afterwards the adaption and use (total of 528 Euros). It was well received, and provides a fundamental pillar according to the FOSS Policy to offer Open Source alternatives for an inclusive community. It also fulfills the obligations of the OSMF to comply better with the European General Data Protection Regulation (GDPR).
 
=== Voting ===
'''MotionAmended motion to budget for contract with Cloud68 for Nextcloud with OnlyOffice for 2 years.'''<br>
Accepted, no objections.
 
=== Other suggestions ===
* Migration of all Google spreadsheet documents.
* Budget related: Re-establish the default EUR 1000/year budget for each [[Working_Groups|Working Group]], if a Working Group does not mention any higher requirements when asked for their next year's budget.
'' ''
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Operations Working Group budget ==
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
|
''The [https://operations.osmfoundation.org Operations Working Group] proposed to the board a [https://operations.osmfoundation.org/2021/02/23/budget.html 2021 budget] with low, medium, and high options. It starts at 2021Q2 and runs for one year. The OSMF Board has talked about this at the March mid-month chat, and is going to vote during this meeting.''
|-
|''Suggested by Tobias Knerr.''
|-
|}
 
<font color="blue"> Draft notes. Minutes to be added.</font>
* Past year: budgeted for amount similar to the high option.
* Stability is the top priority of the recent survey participants.
* Treasurer in favour of adopting the high option.
 
=== Voting ===
'''Motion to approve high option of OWG[https://operations.osmfoundation.org Operations Working Group] budget.'''<br>
Accepted, no objections.
 
{| style="color: grey; background-color: #d3d3d3;
== Articles of Association: Count time as associate member for board candidacy requirements  ==
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
{| class="wikitable"
|}
 
== Articles of Association: Count time as associate member for board candidacy requirements ==
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
|
''The board discovered an [[Articles_of_Association|Articles of Association]] (AoA) oversight during the preparations for last year's elections: People who have been part of the OSMF for a long time, but spent much of that time as [[Membership#Associate_Members|associate members]], may be prevented from running for the board because they do not formally meet the requirement of having been a member for 180 days. This is because "associate members" are, counter-intuitively, not treated as a subset of "[[Membership#Normal_Members|members]]" in the Articles of Association. The board is considering to propose to the membership a change to paragraph 79 of the Articles of Association.''
 
''Past discussion'':
* ''2021-02-12 [[Board/Minutes/2021-02-12#Updating_Articles_of_Association|Updating Articles of Association]] (mid-month board chat)''
|-
|''Suggested by Tobias Knerr.''
|-
|}
 
* Draft updated to include a requirement to be a regular member for 28 days.
* There was a case last year with a community member who wanted to be a Board candidate and while they switched from associate membership to normal membership as required they couldn't run for the board, as the duration of the associate membership did not count towards the 180 days of membership ''(see the background section above)''.
* Text on [https://join.osmfoundation.org/ join.osmfoundation.org] is not clear on that you cannot run for the board if you are an associate member.
 
<u>Suggestion</u>: Start a [[Board_Rules_of_Order#7._Circular_Resolutions|circular]] to submit it to the membership at the next General Meeting.
 
'''Action item''': Tobias to send the proposed text to the membership and ask people how they want to clarify the wording on [https://join.osmfoundation.org/ join.osmfoundation.org].
 
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
<font color="blue"> Draft notes. Minutes to be added.</font><br>
'''Action item''': Tobias to send the proposed text to the membership and ask people how they want to clarify the wording regarding "members".
 
== Advisory Board - monthly update ==
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
|''The [[Advisory_Board| Advisory Board]] members are separate from the OSMF board of directors - individuals are either nominated by [[Local_Chapters|Local Chapters]] and Gold or higher [[Corporate_Members|Corporate Members]] of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Transparency will publicly] minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. '' <br>
|
''The [[Advisory_Board| Advisory Board]] members are separate from the OSMF board of directors - individuals are either nominated by [[Corporate_Members|Corporate Members]] of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Transparency will publicly] minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. '' <br>
 
''[[Advisory_Board/Communication| Overview of board communications with representatives on the Advisory Board.]]''<br>
''(single page displaying all the monthly updates that are linked below)''
 
<br> 2020 [[Board/Minutes/2020-01#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2020-02#Advisory_Board_-_monthly_update| Feb]], [[Board/Minutes/2020-05#Advisory_Board_-_monthly_update|May]], [[Board/Minutes/2020-06#Advisory_Board_-_monthly_update|Jun]], [[Board/Minutes/2020-07#Advisory_Board_-_monthly_update|Jul]],  [[Board/Minutes/2020-08#Advisory_Board_-_monthly_update|Aug]], [[Board/Minutes/2020-09#Advisory_Board_-_monthly_update|Sep]], [[Board/Minutes/2020-10#Advisory_Board_-_monthly_update|Oct]], [[Board/Minutes/2019-11#Advisory_Board_-_monthly_update| Nov]], [[Board/Minutes/2020-12#Advisory_Board_-_monthly_update|Dec]] <br>
<br> 2021 [[Board/Minutes/2021-01#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2021-02#Advisory_Board_-_monthly_update| Feb]]
<br> 2020 [[Board/Minutes/2020-01#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2020-02#Advisory_Board_-_monthly_update| Feb]], [[Board/Minutes/2020-05#Advisory_Board_-_monthly_update|May]], [[Board/Minutes/2020-06#Advisory_Board_-_monthly_update|Jun]], [[Board/Minutes/2020-07#Advisory_Board_-_monthly_update|Jul]], [[Board/Minutes/2020-08#Advisory_Board_-_monthly_update|Aug]], [[Board/Minutes/2020-09#Advisory_Board_-_monthly_update|Sep]], [[Board/Minutes/2020-10#Advisory_Board_-_monthly_update|Oct]], [[Board/Minutes/2019-11#Advisory_Board_-_monthly_update| Nov]], [[Board/Minutes/2020-12#Advisory_Board_-_monthly_update|Dec]] <br>
2019 [[Board/Minutes/2019-01-17#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2019-03-20#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2019-06-19#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2019-07-17#Advisory_Board_-_monthly_update| Jul]], [[Board/Minutes/2019-08#Advisory_Board_-_monthly_update| Aug]], [[Board/Minutes/2019-10-16#Advisory_Board_-_monthly_update| Oct]]''<br>
''2018 [[Board/Minutes/2018-01-25#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2018-02-15#Advisory_Board_-_monthly_update| Feb]], [[Board/Minutes/2018-03-15#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2018-04-19#Advisory_Board_-_monthly_update| Apr]], [[Board/Minutes/2018-05-24#Advisory_Board_-_monthly_update| May]], [[Board/Minutes/2018-06-21#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2018-07-19#Advisory_Board_-_monthly_update| Jul]], [[Board/Minutes/2018-08-16#Advisory_Board_-_monthly_update| Aug]], [[Board/Minutes/2018-09-20#Advisory_Board_-_monthly_update| Sep]], [[Board/Minutes/2018-10-18#Advisory_Board_-_monthly_update| Oct]],   [[Board/Minutes/2018-12-20#Advisory_Board_-_monthly_update| Dec]]''<br>
''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
|-
| ''Rory McCann''
|-
|}
<font color="blue"> Draft notes. Minutes to be added.</font>
 
* Planning meeting in 2 months.
* Asking new or recently accepted [[Local_Chapters|Local Chapters]] to nominate people as [[Advisory_Board|Advisory Board]] representatives,
'' ''
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Presentation from Local Chapters and Communities Working Group moderation subcommittee ==
 
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
| ''The Board has requested from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) subcommittee to complete community consultations in a timely manner and provide to the Board a draft implementation plan (i.e. steps that the subcommittee will take and time frames) for the [https://wiki.osmfoundation.org/w/images/8/80/LCCWG_moderation_subcommittee_scope_of_work_proposal_2021-01.pdf subcommittee recommendations included in their January report] to the board.''
 
''The board also''
|-
| ''Suggested by Allan Mustard and Rory McCann.''
|-
|}
<font color="blue"> Draft notes. Minutes to be added.</font>
 
=== Implementation draft and call for participation ===
* [https://hackmd.io/@MaggieMaps/SJFDaPye_ Implementation Draft]
''Presentation by Maggie Cawley ([[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) subcommittee).''
 
* [https://hackmd.io/@MaggieMaps/SJFDaPye_ Implementation Draft]
* [https://osmus.wufoo.com/forms/mafcbqk0vtutzy/ Call for participation]
 
4 groups:
'''Action item''': Secretary to add "Interim update from the [[Local_Chapters_and_Communities_Working_Group|LCCWG]] subcommittee to the public board meeting agenda every two months.
* Subcommittee group: development of draft documents, regular meetings.
* Reviewer group: feedback on initial drafts.
* Community group: will be notified when the final texts are available. Email address required.
* Research group: People/organisations with experience in developing moderation/codes of etiquette/etc who want to share experiences/recommendations.
 
Other point mentioned:<br>
Do not recommend necessarily that the OSMF approves the moderation guidelines, but definitely the etiquette guidelines.
 
'''Action item''': Secretary to add "Interim update from the [[Local_Chapters_and_Communities_Working_Group|LCCWG]] subcommittee" to the public board meeting agenda every two months.
 
=== Questions and answers ===
''Answers by Maggie Cawley ([[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) subcommittee).''
-----
==== On representation ====
''Question by Guillaume Rischard (Board):''<br>
''The Board expressed concerns through Rory [McCann] at a previous meeting. Can you remind us and remind the audience what those concerns were and tell us what you've done to address them?''
 
''Rory McCann (Board) clarified that he expressed personal concerns at a previous [[Local_Chapters_and_Communities_Working_Group|LCCWG]] subcommittee meeting and was not representing the board. Guillaume Rischard commented that the concerns were shared by other board members and there was concensus on the board chat.''
 
''Issue: Representation on the LCCWG subcommittee, who's not completely representative of the OSM community in terms of geography, gender, roles.''
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
 
The subcommittee:
* Wants to be as inclusive as possible
* Wants to make anyone who wants to be involved feels invited to do so.
* Is addressing the issue via the call for participation.
-----
==== On community acceptability of the guidelines ====
''Question by Guillaume Rischard (Board):''<br>
''Is that also how you want to address acceptability of the guidelines? There was concern that it would be just a couple of people working on the guidelines and that they would be rejected by the wider community if there was no community involvement.''
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
* The volunteer committees that can be very difficult to generate participation.
* There's always going to be a few people carrying more weight than others, especially in the development of documents.
* The built-in community feedback is meant to balance that out.
-----
==== On publication of participants list ====
''Question by Mikel Maron (Board) if the LCCWG moderation subcommittee plans to list the people who are participating in the working group, on the OSMF website or elsewhere.''
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
Sure. The subcommittee keeps its notes in hackpads and happy to do that.
-----
==== On process and timeline to get moderators in place ====
''Question by Mikel Maron (Board) if the LCCWG moderation subcommittee has a sense of what the process and timeline would be to actually recruit and get moderators in place, assuming that after June 21st the Board says "this sounds good"?''
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
* Ideally, an ongoing process.
* The LCCWG moderation subcommittee is going to be reaching out to existing moderators to see if any people want to get involved.
* It's going to depend on the response to the call for participation.
Part of that recruitment is also going to talk about how the committee would work together, and conflicts of interest.
-----
==== On board members' participation ====
'' Question by Eugene Alvin Villar (Board) regarding the community participation, whether the LCCWG moderation subcommittee would be ok if board members individually would want to participate.''
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
* Caution expressed that inclusion of board members within committees can create confusion, if it's not clear whether they are representing the Board or participating due to personal interest.
* If you're a prominent member of your local community, is there someone else that you could perhaps get involved in this process, that might represent similar interests?
-----
==== On start of moderation team and drafting guidelines ====
''Concerns by Guillaume Rischard (Board).''
 
* ''Time: the request from board to enforce the etiquette guidelines as soon as possible was made in December.''
** ''The LCCWG implementation plan suggests that the moderators team might be ready in June.''
** ''There is no firm deadline.''
* ''Too many groups/subgroups - potential communication problems.''
* ''Drafting guidelines: The people doing the moderation have the best domain knowledge on what should be moderated and how should be moderated and should be drafting the guidelines ([[Data_Working_Group|Data Working Group]] work mentioned as a model that works well)''.
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
<nowiki> - </nowiki> Given the concerns and weight of the conversation within the community the subcommittee wants to give the issue the respect and the time that its members think it deserves.<br>
<nowiki> - </nowiki> Will work as quickly as possible.<br>
-----
==== On communication with current moderators ====
''Question by Paul Norman (guest) on the chat on whether the LCCWG subcommittee has talked to the existing moderators of the osmf-talk list, the [[Membership_Working_Group|Membership Working Group]] (MWG).''
 
''Clifford Snow, on behalf of the LCCWG subcommittee (on the chat):''<br>
The subcommittee will be reaching out to the existing moderators.
-----
==== On process for joining the subcommittee ====
'' Questions by Rory McCann (Board)''<br>
- ''what is the process for joining the subcommittee (is there voting for people joining) and
- ''what is the process for making decisions, does the committee have rules like the board, for example defining how many votes are needed for something to be decided.''
 
''Maggie Cawley, on behalf of the LCCWG subcommittee:''<br>
* You just have to come to the meeting and want to help the subcommittee.
* Reminder that this is a short-term subcommittee that it is just getting itself together and not a long-term board or membership organisation that is going to be making decisions for a very long time.
* The best that the group can do with people from all over the building who work very differently.
-----
==== Points mentioned by board members during discussion ====
 
* The subcommittee should not feel obliged to take everyone - most working groups tend to have a vote on new members.
* A majority vote of the group's membership can expel somebody who's being disruptive.
* The board should step back and leave the LCCWG subcommittee to continue.
* Appreciation for the enormous amount of work of the subcommittee and thanks.
* Next interim report in 2 months.
'' ''
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Any other business ==
 
=== Default EUR 1000 budget for [[Working_Groups|Working Groups]] ===
''By Guillaume Rischard (Board/Treasurer).''
 
* Consensus seems to be that providing a EUR 1000 budget for [[Working_Groups|Working Groups]] is a good idea. Formally approve it?
 
<u>Suggestion</u>: Get budget done by next week and include EUR 1000 budget for Working Groups that have not mentioned any amounts when asked for their next year's budget.
 
'''Action item''': Guillaume to send budget to mailing list and then do a circular.
 
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Guest comments or questions ==
 
''You are welcome to ask questions or to comment (via voice or on the chat) during this section of the meeting.''
* ''Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.''
* ''If you are in a low-bandwidth environment, you may benefit from using [https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton]'s low-bandwidth settings.''
 
=== Status of the [[Local_Chapters/Applications/Uganda|MapUganda Local Chapter application]]? ===
''Question by Geoffrey Kateregga (guest).''
 
* Topic discussed during board mid month chat.
* The board is concerned about some ways that [http://mapuganda.org/ MapUganda] is getting income - specifically peculiarities of licences of data being collected - which might stall the [[Local_Chapter|Local Chapter]] application process.
 
'''Action item''': Rory McCann ''(Board/Secretary)'' to email MapUganda.
 
=== Status of the [[Local_Chapters/Applications/Japan|OSMF Japan]] and [[Local_Chapters/Applications/Poland|Poland]] Local Chapter applications? ===
''Question by Mateusz Konieczny (guest).''
 
Both [[Local_Chapters|Local Chapter]] applications were accepted.
 
=== User suspension question - had they requested anonymity removal? ===
''Question by Mateusz Konieczny (guest), related to the [[Board_Rules_of_Order#7._Circular_Resolutions|board decision]]: 2021/Res09 "[[Board/Minutes/2021-03#2021.2FRes09_Suspend_user_immediately_and_indefinitely|Suspend user immediately and indefinitely]]" and the following [[Board/Minutes/2021-03#Closed_session|closed part of the meeting]].''
 
No.
 
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Next meetings ==
* Mid-month chat ''(closed to observers)'': April 9, 14:00 UTC
* Public board meeting: [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210430T1400&p1=1440&msg=OSMF%20board%20meeting%20-%20%20Friday,%2030%20April%202021&fromtheme=generic April 30, 14:00 UTC] - [https://www.timeanddate.com/countdown/generic?iso=20210430T14&p0=1440&msg=OSMF+board+meeting+-++Friday%2C+30+April+2021&font=cursive Countdown]
 
 
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
 
{| style="color: grey; background-color: #d3d3d3;
<span style="font-size:88%"> '''Topics''': [[#Treasurer.27s_report|Treasurer's report]] | [[#Vote_on_OSMF_Japan_Local_Chapter_application|OSMF Japan local chapter appl.]] | [[#Vote_on_OSM_Poland_Local_Chapter_application|Poland local chapter appl.]] | [[#Decide_on_NextCloud|Nextcloud]] | [[#Operations_Working_Group_budget|Operations WG budget]] | [[#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|Articles of Association change]] | [[#Advisory_Board_-_monthly_update|Advisory Board]] | [[#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|Presentation by LCCWG moderation subcommittee]] | '''AOB:''' [[#Default_EUR_1000_budget_for_Working_Groups|Default budget for Working Groups]] '''Guests:''' [[#Status_of_the_MapUganda_Local_Chapter_application.3F|MapUganda local chapter appl.]] | [[#Status_of_the_OSMF_Japan_and_.7CPoland_Local_Chapter_applications.3F|OSMF Japan and Poland local chapter appl.]] | [[#User_suspension_question_-_had_they_requested_anonymity_removal.3F|Suspended user's anonymity]] | '''Closed:''' [[#User_suspension_appeal|User suspension appeal]] </span>
|}
 
== Closed session ==
''This part of the meeting was not open to attendees.''
=== User suspension appeal ===
{| role="presentation" class="wikitable"
! <b>Background</b>
|-
| ''Related to the recently approved circular: [[Board/Minutes/2021-03#2021.2FRes09_Suspend_user_immediately_and_indefinitely| 2021/Res09 "Suspend user immediately and indefinitely"]]''. ''([[Board_Rules_of_Order#7._Circular_Resolutions|About circular resolutions]])''
 
''Reason provided by the board for session being closed: user privacy (board decision - not requested by the user).''
''Related to the recently approved circular: [[Board/Minutes/2021-03#2021.2FRes09_Suspend_user_immediately_and_indefinitely| 2021/Res09 "Suspend user immediately and indefinitely"]]''. ''([[Board_Rules_of_Order#7._Circular_Resolutions|About circular resolutions]])''
|-
|}
 
* Suspension appeal rejected and ban remains.
''Reason for session being closed: user privacy.''
* User to be asked to take a few months off, after which they can appeal again.
 
[[Acronyms]]
Retrieved from "https://osmfoundation.org/wiki/Special:MobileDiff/8318"