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(+ newer action items and some updates)
!Related to
|-
| Board
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
| future agenda item
| to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
| Board
| [https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
|-
|<s> Board</s>
|<s> [[Board/Minutes/2021-0204#Takeover_protection|2021-02-2604]]</s>
|
| '''Done'''
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''.
|<s>to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.</s>
|
|<s>Meeting</s>
| Takeover protection
|<s>Attribution Guidelines</s>
|-
| <s>Board (was Allan)</s>
| <s>2021-02, 2020-10</s>
| '''Done'''
| <s>to look at the strategic plan document and provide comments. Deadline: mid-March chat. </s>
 
<s>''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''</s>
''# 2020-Dec: Draft circulated.''
| <s>S2S 2020</s>
| <s>[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]</s>
|-
| '''Allan'''
| '''[[Board/Minutes/2021-05#Advisory_Board_-14_monthly_update|2021-05-14]]'''
| '''New'''
| '''[[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to make]] a call for volunteers to form a special committee to look at take-over protection.'''
|'''to [[Board/Minutes/2021-05-14#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|create a list of requirements]] for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.'''
| '''Meeting'''
| '''Takeover protection'''
|'''Moving OSMF out of the UK'''
|-
|'''<s> Allan</s>'''
|'''<s> [[Board/Minutes/2021-05-14#Strategic_plan_outline|2021-05-14]]</s>'''
|
|'''New & done'''
| to [[Board/Minutes/2021-05-14#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|create a list of requirements]] for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.
|'''<s>[[Board/Minutes/2021-05-14#Strategic_plan_outline|to send]] the Strategic plan outline to [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] ''(the mailing list for OSMF members ~ you need to be an [https://join.osmfoundation.org/ OSMF member] to subscribe. All messages are available [http://lists.openstreetmap.org/pipermail/osmf-talk/ here])</s>'''
|'''<s><s> Meeting</s>'''
| Moving OSMF out of the UK
|'''<s>Strategic plan</s>'''
|-
| '''Guillaume'''
|<s>Allan</s>
|<s> '''[[Board/Minutes/2021-0205#Advisory_Board_-_monthly_update|2021-0205]]</s>'''
|'''Done'''
|<s>to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance</s>
 
<s>''Related to the action item below.''</s>
|<s>Meeting</s>
|<s>[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|"Taking stock of governance and identifying areas for improvement" ]]</s>
|-
|<s>Allan</s>
|<s>2020-03 (screen-to-screen)</s>
|'''Done'''
|<s>to reach out to FOSS community for expertise/experience in software governance. </s>
 
<s>''#2020-May,Jun,Jul: In progress. One good conversation. #2020-Aug: In contact with Gunner. #2020-Dec: Continues. #2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item) ''</s>
|<s>S2S 2020</s>
|<s>[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|"Taking stock of governance and identifying areas for improvement"]]</s>
|-
|<s>Allan</s>
|<s>2020-02-12</s>
|Overtaken by events
|<s>to create circular for paying external counsel for advice related to attribution guidelines.</s>
<s>''# 2021-02 Not done, as not clear to Allan if there is consensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).''</s>
|<s>Meeting</s>
|<s>Attribution Guidelines</s>
|-
| '''<s>Guillaume</s>'''
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]</s>'''
| '''<s>New & done</s>'''</s>'''
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|to appeal]] the Wise decision to close the OSMF account.</s>'''
| '''<s>Meeting'''<s>
| '''<s>Financial'''<s>
|-
| '''<s>Guillaume</s>'''
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]</s>'''
| '''<s>New & done</s>'''
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|to ask]] if we can get a debit card with Triodos Bank.</s>'''
| '''<s>Meeting<s>'''
| '''<s>Financial<s>'''
|-
| '''Guillaume with Jean-Marc, Eugene and Rory'''
| '''[[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]'''
| '''New'''
| '''[[Board/Minutes/2021-0405#Treasurer.27s_reportAdvisory_Board_-_monthly_update|to removeask]] allour mentionspro-bono oflawyer Wise/TransferWisefor fromrecommendations theof OSMFpeople websitespecialising andin themergers OSMand wikiacquisitions.'''
| '''Meeting'''
| '''FinancialTake-over protection'''
|-
| <s>Guillaume with Jean-Marc, Eugene and Rory</s>
| [[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]</s>
| '''Done by Rory'''
| <s>[[Board/Minutes/2021-04#Treasurer.27s_report|to remove]] all mentions of Wise/TransferWise from the OSMF website and the OSM wiki.</s>
| <s>Meeting</s>
| <s>Financial</s>
|-
| Guillaume
| 2020-10 and '''[[Board/Minutes/2021-03|2021-03-26]]'''
|
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|-
| Guillaume with Mikel
| 2020-10
|
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>
''# 2020-11 In progress.''<br>
''# 2020-12 Done but decision to keep open for administration.''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
|-
| Guillaume/Allan
| 2020-03
|
| to move forward on proposal / scope out fundraising structure.
''#2020-05 In progress.''
| S2S 2020
| Finance
|-
| Guillaume
| [[Board/Minutes/2020-08|2020-08-27]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
| Meeting
|
|-
| Guillaume
| [[Board/Minutes/2020-08|2020-08-27]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| Meeting
|
|-
| <s>Guillaume</s>
| <s>2020-03</s>
| '''Done''' - Will ping again
|<s>to ping MWG/self-ping about status on membership prerequisites and transparency.</s>
<s>''#2020 Jun, Jul: In progress.'' </s>
<s>''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''</s>
| <s>[[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]</s>
| <s>"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"</s>
|-
| Guillaume (Taken up 2020-02. Previously: Board)
| 2019-07
|
| to decide on next steps regarding an email service for OSMF.
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
''#2020-07: no action reported.''
| email
| FOSS policy
|-
| '''<s>Jean-Marc, Rory and Tobias</s>'''
| '''<s>[[Board/Minutes/2021-05-14#Responding_to_proposed_Engineering_Working_Group_restartiD_next_steps|2021-05-14]]</s>'''
|
| '''New & done'''
| [[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.
| '''<s>[[Board/Minutes/2021-05-14#Responding_to_proposed_Engineering_Working_Group_restar|to email]] the [[Engineering_Working_Group|Engineering Working Group]] (EWG) on behalf of the board with suggestion for EWG to help provide a space for non-paid software efforts as well.</s>'''
| '''<s>Meeting</s>'''
| [https://wiki.openstreetmap.org/wiki/ID iD]
| '''<s>[[Engineering_Working_Group|EWG]] restart</s>'''
|-
| '''Jean-Marc'''
| '''[[Board/Minutes/2021-05-14#iD_next_stepsHiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]]'''
|
| '''New'''
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.
| '''[[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.'''
| '''Meeting'''
| Hiring a Senior site reliability engineer.
| '''[https://wiki.openstreetmap.org/wiki/ID iD]'''
|-
| '''Jean-Marc'''
| '''[[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]]'''
| '''New'''
| '''[[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.'''
| '''Meeting'''
| '''Hiring a Senior site reliability engineer.'''
|-
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| 2020-03
|
|-
|<s>Joost</s>
| [[Board/Minutes/2020-08|2020-08-27]]
|
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
| Meeting
| Membership
|-
| '''<s>Mikel'''</s>
| '''<s>[[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]]'''</s>
| '''NewDone'''
| '''<s>[[Board/Minutes/2021-05-14#iD_next_steps|to organise]] a meeting with developers working on forks of [https://wiki.openstreetmap.org/wiki/ID iD].'''</s>
| '''<s>Meeting'''</s>
| '''<s>[https://wiki.openstreetmap.org/wiki/ID iD]'''</s>
|-
| Mikel
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| 2019-05-18
|
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-02: Mikel plans to circulate to people in Ruby community.''
 
 
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
| F2F 2019
| GDPR
|-
| Mikel<s>/Joost</s>
| 2019-05-18
|
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
| F2F 2019
| [[Working_Groups|Working Groups]]
|-
|<s> '''Rory</s>'''
|<s> '''[[Board/Minutes/2021-0305#Monthly_presentation_-_Jochen_Topf|2021-03-2605]]</s>'''
| '''DoneNew'''
| '''[[Board/Minutes/2021-05#Monthly_presentation_-_Jochen_Topf|to copy ]] Jochen's report on the completion of his OSMF-funded work on osm2pgsql from his [https://blog.jochentopf.com/2020-12-02-osm2pgsql-work.html blogpost] to the OSMF website.'''
|<s>[[Board/Minutes/2021-03#Status_of_the_MapUganda_Local_Chapter_application.3F|to email]] MapUganda</s>
|<s> '''Meeting'''</s>
|
|<s>[[Local_Chapters|Local Chapter]] applications</s>
|-
| Rory
| [[Board/Minutes/2021-03|2021-03-26]]
|
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.
| Meeting
| Moderation subcommittee
|-
| Rory
| 2021-03
|
|in progress
| Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]] <br>
''# 2021-05 In progress''
|
| [[Local_Chapters|Local Chapters]]
|-
| Rory
| 2020-03
|
|in progress
| HOT trademark grant<br>
''# 2021-05 In progress''
|
|
|-
|<s> Rory</s>
|<s> 2021-03</s>05
| in progress
|'''Done'''
| To contact people in Ireland about moving OSMF to Ireland
|<s>to organise an OSMF Board and [[Advisory_Board|Advisory Board]] meeting</s>
|
|
|-
|<s>Rory</s>
|<s>2021-04</s>
|'''Done'''
|<s>to contact all corporate members to seek advice on take over protection</s>
|
| Take over protection
|-
|Rory
|2021-05
|in progress
|To contact people in Ireland about moving OSMF to Ireland
|
|
|-
| <s>'''Tobias'''</s>'''</s>
| <s>'''[[Board/Minutes/2021-04|2021-04-30]]'''</s>
| '''New & done'''
| <s>'''[[Board/Minutes/2021-04#Draft_Attribution_Guidelines|to draft message]] to the Licensing Working Group, to be reviewed by the board next week.'''</s>
| <s>'''Meeting'''</s>
| <s>'''Draft attribution guidelines'''</s>
|-
| <s>Tobias</s>
| <s>[[Board/Minutes/2021-03|2021-03-26]]</s>
| '''[https://lists.openstreetmap.org/pipermail/osmf-talk/2021-March/007774.html Done]'''
| <s>[[Board/Minutes/2021-03#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|to send]] the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.</s>
| <s>Meeting</s>
| <s>[[Articles_of_Association| Articles of Association]]</s>
|-
| Tobias
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
|-
| <s>Tobias</s>
| <s>2021-02</s>
| '''Done'''
| <s>Contact operations about image upload in board wiki.<br>
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''</s>
| <s>Mid-month chat</s>
| <s>[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]</s>
|}
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