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Revision as of 19:17, 2 December 2021

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Updates mainly from the 2021-11-26 board meeting
(Updates mainly from the 2021-10-29 board meeting and the 2021-11-12 board chat.)
(Updates mainly from the 2021-11-26 board meeting)
| [[osm:Software dispute resolution panel|Software dispute resolution panel]]
|-
| <s>Board </s>
| <s>[[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_planMicrogrants_-_next_round|2021-10-29]]</s>
| '''NewDone'''
| <s>to [[MicrograntsBoard/CommitteeMinutes/2021-10#Microgrants_-_next_round|ask]] the [[Microgrants/Committee|Microgrants committee]] to work on formulating a refined proposal for the next round based on community feedback.</s> In the meantime the board will work on budgeting and fundraising.
| <s>Meeting</s>
| <s>[[Microgrants|Microgrants]]</s>
|-▼
| Board ▼
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
| '''New'''▼
| to [[Board/Minutes/2021-10#Microgrants_-_next_round|ask]] the [[Microgrants/Committee|Microgrants committee]] to work on formulating a refined proposal for the next round based on community feedback. In the meantime the board will work on budgeting and fundraising.
| Meeting
| [[Microgrants|Microgrants]]
|-
| Board
| Board
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|2021-08-13]] ''(board chat)''
| Updated
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|to email]] the documents requested by St John's Innovation centre to Dorothea.<br>
''2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.''
| [[Board/Minutes/2021-08-13|mid-month board chat]]
| OSMF's registered office
|-
| <s>Board</s>
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|2021-08-13]] ''(board chat)''</s>
| Superceded. To be removed.
| ▼
| <s>[[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|to look]] at the [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 spreadsheet] with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket.</s><br>
''# 2021-11 Jean-Marc is looking at the correspondence received.''
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
| <s>OSMF relocation</s>
▲|-
| Board ''(was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).''▼
| 2020-10▼
| OnUpdated and on-hold ''(on-hold set on 2021-10-29)''▼
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br> ''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''▼
| S2S 2020▼
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]▼
 
|-
| Amanda
| [[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|2021-10-15]] ''(board chat)''
|▼
| Updated
| [[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|to ask our pro-bono lawyer]] about any restrictions for minors becoming OSMF members.<br> ''#2021-10-29 Lawyer is sick.''
| Mid-month board chat
| Becoming an OSMF member
|-
| <s>Amanda</s>
| <s>[[Board/Minutes/2021-09-10|2021-09-10]]</s> ''(board chat)''
| '''Done'''
| <s>[[Board/Minutes/2021-09-10#OSMF_policy_for_.E2.80.9CState_of_the_Map.E2.80.9D_trademark_grants_for_places_which_are_LGBTQ-unsafe|to formulate]] a motion to be voted on the September board meeting that would establish such a policy where safety is ensured for everyone who wants to attend an OSM conference. How the policy will be implemented, will be decided by the [[StateoftheMap_Organizing_Committee|State of the Map Working Group]]. <br> ''# 2021-10-15 The board [[Board/Minutes/2021-10-15#State_of_the_Map_safety_policy_wording|is working]] on a draft policy. If the board is fine with the draft by the October public board meeting, it will be put for community consultation for around a month. Depending on the community consultation, the board might vote on the draft during the November board meeting.''</s><br>
''#2021-10-29 [[StateoftheMap_Organizing_Committee/StateoftheMap_safety_policy|State of the Map safety policy]] approved by the OpenStreetMap Foundation board.''
| <s>[[Board/Minutes/2021-09-10|mid-month board chat]]</s>▼
| <s>[[osm:State_of_the_Map|State of the Map]]</s>
|-
| Amanda
| Amanda
| [[Board/Minutes/2021-03|2021-03-26]]
|▼
| Updated
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br> ''# 2021-07 [[Board/Minutes/2021-07#Local_Chapters_and_Communities_Working_Group_Moderation_Subcommittee_-_status_update_presentation|On the agenda]].''<br>
''# 2021-07 [[Board/Minutes/2021-07#Local_Chapters_and_Communities_Working_Group_Moderation_Subcommittee_-_status_update_presentation|On the agenda]].''<br>
''# 2021-09 [[Board/Minutes/2021-09#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''<br>
''# 2021-11 [[Board/Minutes/2021-11#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''
| Guillaume
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|2021-11-12]] ''(board chat)''
|
| '''New'''
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|to sketch]] a bare-bones budget for 2022 before the November 2021 public meeting.
| board chat
| Guillaume
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|2021-11-12]] ''(board chat)''
|
| '''New'''
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|to give]] a full treasurer's report in November public meeting: money and projection for 2022.
| board chat
| Finances
|-
| <s>Guillaume</s>
| <s>[[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|2021-10-29]]</s>
| '''NewDone'''
| <s><s>to [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|respond]] to the questions sent by the [[Operations_Working_Group| Operations Working Group]] (OWG).</s>
| <s>Email</s>
| <s>Operations</s>
|-
| Guillaume
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
|
| '''New'''
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
| Meeting
| [[Microgrants|Microgrants]]
|-
| Guillaume
| [[Board/Minutes/2021-09#Hiring_an_iD_developer|2021-09]]
▲|
| [[Board/Minutes/2021-09#Hiring_an_iD_developer|to contact]] the second [[osm:ID|iD]] candidate, who was not selected, regarding his application outcome.▼
| Board meeting
| Hiring an iD developer▼
|-
| Guillaume
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|-
| Guillaume with help of <s>Allan/</s>Gunner/[[Communication_Working_Group|CWG]]<br>
<small>''Gunner has been a facilitator for some of the board annual meetings.''</small>
| 2020-10
| Guillaume (with Jean-Marc, added on 2021-11-12)
| [[Board/Minutes/2020-08|2020-08-27]] and restated on [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|2021-11-12]]
|
| Updated
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.
| Board meeting and board chat
| Guillaume (Taken up 2020-02. Previously: Board)
| 2019-07
|
| Updated
| to decide on next steps regarding an email service for OSMF.
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
| Jean-Marc with Mikel
| [[Board/Minutes/2021-11-12#MapUganda_local_chapter_application_.2F_commercial_activities_in_local_chapters|2021-11-12]] ''(board chat)''
|
| '''New'''
| [[Board/Minutes/2021-11-12#MapUganda_local_chapter_application_.2F_commercial_activities_in_local_chapters|to draft]] a short reply to MapUganda.
| board chat
| Jean-Marc
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-10-15]] ''(board chat)''
|
| Updated
| [[Board/Minutes/2021-10-15#Analysis_of_options_for_OSMF_relocation|to provide]] during the [[Board/Minutes/2021-10|October board meeting]] a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK. <br> ''# 2021-10-29 on the board meeting agenda: [[Board/Minutes/2021-10#Analysis_of_options_for_OSMF_relocation|Analysis of options for OSMF relocation]].'' <br> ''# 2021-11-12 [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|Discussed during November board chat]].
| Mid-month board chat
| OSMF relocation
| Board meeting
| Membership
|-
| <s>Mikel</s>
| <s>[[Board/Minutes/2021-10-15#Attribution_guideline_messaging_and_enforcement|2021-10-15]]</s> ''(board chat)''
| '''Done'''
| <s>[[Board/Minutes/2021-10-15#Attribution_guideline_messaging_and_enforcement|to set-up a meeting]] of Allan with Mapbox, either online or in person.</s>
| <s>Mid-month board chat</s>
| <s>[[Licence/Attribution_Guidelines|Attribution guidelines]]</s>
|-
| Mikel
| [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|2021-10-29]]
|
| '''New'''
| to [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|reach out]] to major donors and find out their preferred cycles to request donations and communicate with Guillaume.
| Meeting
| Fundraising
|-
| <s>Mikel with Guillaume</s>
| <s>[[Board/Minutes/2021-10-15#Hiring_update|2021-10-15]] ''(board chat)''</s>
▲| '''NewDone'''
▲|
| <s>[[Board/Minutes/2021-10-15#Hiring_update|to set-up a meeting]] of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join.</s><br>
'' # 2021-11 Work with Guillaume. There is now a draft contract and employee handbook. Some questions remain (i.e. regarding holidays).
| Mid-month board chat
▲| <s>[[Board/Minutes/2021-09-10|midMid-month board chat]]</s>
| <s>Hiring a Senior Site Reliability Engineer</s>
|-
| Mikel <s>''(taken up 2021-08-27. Was: Guillaume/Allan)''</s>
| S2S 2020
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
▲|-
▲| Mikel with help of Amanda and Allan
▲| 2020-10
▲| On-hold ''(set on 2021-10-29)''
▲| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
▲| S2S 2020
▲| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| F2F 2019
|
▲|-
| <s>Tobias</s>
| <s>[[Board/Minutes/2021-10#Future_of_the_FOSS_Policy_Special_Committee|2021-10-29]]</s>
| '''New and [[Board/Minutes/2021-11#2021.2FRes41_Define_the_remaining_responsibilities_of_the_FOSS_Policy_Special_Committee|done]]'''
| <s>[[Board/Minutes/2021-10#Future_of_the_FOSS_Policy_Special_Committee|to create]] a circular regarding the future of the [[FOSS_Policy_Committee|FOSS Policy Special Committee]].</s>
| <s>Meeting</s>
| <s>[[FOSS_Policy_Committee|FOSS Policy Special Committee]]</s>
|-
| Tobias
| [[Board/Minutes/2021-11-12#Editing_without_an_OSM_account|2021-11-12]] ''(board chat)''
▲|
| '''New'''
| [[Board/Minutes/2021-11-12#Editing_without_an_OSM_account|to email]] the [[Data_Working_Group| Data Working Group]] (DWG) and get their opinion on what policy they would recommend regarding tools/services which allow editing without an individual OSM account.
| board chat
| Editing OSM without an account
|-
| Tobias ''(was: Guillaume's. Taken over on 2021-11-26)''
| <s>Tobias</s>
| <s>[[Board/Minutes/2021-10-1509#On_corporate_members.27_uneasinessHiring_an_iD_developer|2021-10-1509]]</s> ''(board chat)''
▲|-
| [[Board/Minutes/2021-10#Scheduling_a_general_meeting_for_Spring_.28northern_hemisphere.29_.2F_Autumn_.28southern_hemisphere.29_2022|Done]]
▲| [[Board/Minutes/2021-09#Hiring_an_iD_developer|to contact]] the second [[osm:ID|iD]] candidate, who was not selected, regarding his application outcome.
| <s>[[Board/Minutes/2021-10-15#On_corporate_members.27_uneasiness|to have a motion ready]] to be voted by the board during the [[Board/Minutes/2021-10|October board meeting]]. The motion will mention that the next board must write the text for a special resolution regarding membership requirements, to be voted by the membership at a General Meeting that will take place during next Spring (Northern hemisphere) / Autumn (Southern hemisphere). <br> ''# 2021-10-29 on the board meeting agenda: [[Board/Minutes/2021-10#Scheduling_a_general_meeting_for_Spring_.28northern_hemisphere.29_.2F_Autumn_.28southern_hemisphere.29_2022|Scheduling a general meeting for Spring (northern hemisphere) / Autumn (southern hemisphere) 2022]].''</s>
▲| Board meeting
| <s>Mid-month board chat</s>
▲| Hiring an iD developer
| <s>Membership prerequisites</s>
|-
|}
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