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Board/Minutes/2021-11: Difference between revisions
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<font color="blue">Draft
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Friday%2C+26+November+2021&iso=20211126T14&p1=1440&ah=1 '''Friday, 26 November 14:00 UTC'''] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20211126T14&msg=OSMF%20board%20meeting%20-%20%20Friday,%2026%20November%202021 Countdown]
== Participants ==
=== Board members ===
* Allan Mustard (Chairing)
* Amanda McCann
* Guillaume Rischard
* Eugene Alvin Villar
* Jean-Marc Liotier
* Mikel Maron
* Tobias Knerr
[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=8498 Officers and board]<br>
=== Guests ===
Open to all OSMF members.<br>
* 9 guests, including Wille Marcel ''([[#Monthly_presentation_-_OSMCha|OSMCha presentation]])'' and Maggie Cawley ''([[#Presentation_by_the_LCCWG_Moderation_Subcommittee|Presentation by the LCCWG moderation subcommittee]])''.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
===Previous minutes===
* [[Board/Minutes/2021-10|2021-10]] Accepted
=== Circular Resolutions ===
| ''Presented by Guillaume Rischard.''
|}
* Minor expenses for stickers.
* Google: unable to login to update our bank account number (for the donation we received).
* Some corporate memberships overdue.
'''On Fundraising and Budget committee'''<br>
''Those committees will have no board members after the [[Annual_General_Meetings| Annual General Meeting]] (AGM). Have any plans been made? (Question by Tobias Knerr, board)''
* No formal plans yet.
* Budget committee: Separate meetings to look on accounts together.
'''Action item''': Guillaume and Mikel to come up with an outline of a plan on how the situation will be handled.
== Advisory Board - monthly update ==
|-
|}
* [[Advisory_Board/Minutes/2021-11-02|Draft minutes]] of the November meeting with the Advisory Board.
* 2021-11-10 meeting of Allan Mustard (board) with Tom Lee (Mapbox) about attribution by Mapbox. It went well and they are apprised of the guidelines and the spirit of the guidelines in order to maintain good relations with the community. No deadlines discussed.
== Presentation by the LCCWG Moderation Subcommittee ==
|-
|}
''Some points have been reordered.''
=== On proposed moderation team ===
<font color="navy">5 people will probably be on the moderation team.</font>
* <font color="navy">Distribution:</font>
** <font color="navy">Ghana, Serbia, US, UK.</font>
** <font color="navy">3 women, 2 men.</font>
** <font color="navy">Many languages represented.</font>
* <font color="navy">Everyone has moderation experience.</font>
* <font color="navy">Everyone is interested in creating internal guidelines.</font>
* <font color="navy">There has already been a meeting of the moderation subcommittee with the proposed team, where it was mentioned that during their moderation terms they can propose changes to the text.</font>
<font color="navy">The moderation subcommittee will have a meeting on Wednesday.</font>
=== Will the moderation team be in place for this board election? ===
'' "Usually the last week before the election is the most heated one on the mailing lists". Question by Guillaume Rischard (board).''
<font color="navy">Maggie Cawley:</font><br>
<font color="navy"> > It might be just in time.</font>
=== On diversity of moderation team ===
''It seems like you manages to get a very diverse group for the moderation team, which is a bit surprising compared to the community as a whole. Did you achieve that by filtering out people who would have made the group less diverse or was it a result of initial expression of interest? (Question by Tobias Knerr, board)''
<font color="navy">Maggie Cawley:</font><br>
<font color="navy">> It's the later.</font><br>
<font color="navy">> We did a lot of outreach through the [[Local_Chapters| Local Chapters]] and kept the call open for longer.</font><br>
<font color="navy">> It was surprising to see names that we were not familiar with.</font>
=== On changing the etiquette guidelines in respect to editshaming and deadnaming ===
'' "Editshaming was not defined and we should be able to say if someone does not have "skin in the game". On deadnaming, Amanda has provided some feedback to the LCCWG moderation subcommittee. Has there been any work on the wording after Amanda's feedback?' ''
<font color="navy">Maggie Cawley:</font><br>
<font color="navy">> I think we added some links to definitions - will double-check.</font>
''' On the suggestion for the board to make changes to the proposed etiquette guidelines''' ''(mainly regarding editshaming and deadnaming)''
<font color="navy">Maggie Cawley:</font><br>
<font color="navy">> Hesitant. We made a lot of changes and did our best on the text.</font><br>
<font color="navy">> Flexibility: The moderation team should feel like the text is not set in stone and it is an evolving process. The team could propose changes.</font><br>
<font color="navy">> Depending on the changes, it would be not honoring the process.</font><br>
<font color="navy">> The current text was suggested after the plain English translation and everyone is done making changes.</font>
<u>Comments by board members</u>
* Preference to approve the text after edits by the subcommittee, as otherwise it expresses some dissatisfaction with the work of the subcommittee.
* "Editshaming" is a late addition to the document.
* The recent suggestion regarding deadnaming has better wording.
* Moderation is a process and the question of amendments of the text will come up in the future. We should have a sound basis but it will not be perfect.
=== On list of examples of behaviours that won't be acceptable ===
<u>Suggestion</u>:
* No need to have a list of unacceptable behaviours ''(which includes editshaming)''.
** You need examples to be sure that people understand the text.
** We have to trust the moderators with the ability to interpret the specific situations.
<font color="navy">Maggie Cawley:</font><br>
<font color="navy">> If you don't give examples, it's difficult for the moderation team to work.</font>
=== On expanding the application of etiquette guidelines ===
<font color="navy">Comment by Maggie Cawley that the original etiquette guidelines applied everywhere and that these guidelines, which will apply to the two mailing lists (talk and osmf-talk), can be applied more broadly if the board decided so.</font>
=== Outcome ===
'''Decision''': The moderation subcommittee to look at the wording of editshaming and deadnaming, taking into account Amanda's concerns, and come-up with a final proposal that the board can vote on.
<font color="navy">Maggie Cawley:</font><br>
<font color="navy">> Will look at it during the moderation subcommittee meeting on Wednesday.</font>
Thanks expressed by the board to the moderation subcommittee.
== Monthly presentation - OSMCha ==
[https://wiki.osmfoundation.org/w/images/0/06/OSMCha_presentation_by_Wille_Marcel_20211126_board_meeting.pdf OSMCha presentation] ''(.pdf, file size: 1.91 MB)'' by [https://www.openstreetmap.org/user/wille Wille Marcel].
* ''Would it make sense to use OSMCha API to improve www.osm.org? (Question by Tobias Knerr, board)''
<font color="navy">Wille Marcel:</font><br>
<font color="navy">> Yes, it's something I'd like to help with.</font><br>
'''Suggestion'''
* Work with the [[Engineering_Working_Group|Engineering Working Group]] (EWG), which has a budget to fund projects like that, to add functionality on www.osm.org
== Any other business ==
''None.''
==Guest comments or questions ==
{| role="presentation" class="wikitable mw-collapsible"
!
|-
| ''Open to all OSMF members ([https://join.osmfoundation.org/ join the OpenStreetMap Foundation]).''<br>
''You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.''
* ''Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.''
* ''If you are in a low-bandwidth environment, you may benefit from using [https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton]'s low-bandwidth settings. To access them, click on the 3 dots on the top right of the black video-window.''
|-
|}
''No comments or questions.''
== Next meeting ==
=== Annual General Meeting reminder ===
The next meeting will be the [[Annual_General_Meetings/2021|15th Annual General Meeting]] , on [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+15th+Annual+General+Meeting+-+11th+December+2021&iso=20211211T16&p1=1440 December 11th 2021, at 1600 UTC]. It will be held online.
'''To join you can''':
# '''use your browser [https://webchat.oftc.net/?channels=osmf-gm to connect to this OFTC webchat room]''' - pick a nickname (no spaces) and click 'Login'. It can take a few seconds to log in. You should see some mess with a '***' prefix. If it doesn't work, please check your browser add-ons/settings or try with a different browser.
# '''use a dedicated IRC client''' software ([http://en.wikipedia.org/wiki/List_of_IRC_clients comparison at Wikipedia]). You will need to input '''irc.oftc.net''' as the IRC server, and '''#osmf-gm''' as the channel. IRC communicates over a special port number which may be blocked by your office firewall. If you want to establish a connection with SSL, use Port 6697, or
# '''use Element to [https://app.element.io/#/room/#_oftc_#osmf-gm:matrix.org join this Element room]''' - you need an account to join.
'''When you join, please send your full name to Dorothea by typing <font color="blue">/msg dorothea ''your_name''</font> – this is necessary to create the list of OSMF members who attended the meeting.'''
=== General information ===
Open board meetings take place online once a month, usually on the last Friday of the month at 14:00 UTC. <font color="blue">The recurring meeting day and time might change after the [[osm:Foundation/AGM21/Election_to_Board|board election on 2021-12-11]].</font>
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
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