Board/Minutes/2021-11
Date and time: Friday, 26 November 14:00 UTC - Countdown
Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.
Participants
Board members
- Allan Mustard (Chairing)
- Amanda McCann
- Guillaume Rischard
- Eugene Alvin Villar
- Jean-Marc Liotier
- Mikel Maron
- Tobias Knerr
Officers and board
Biographies
Minutes by Dorothea Kazazi.
Not Present
Guests
Open to all OSMF members.
- 9 guests, including Wille Marcel (OSMCha presentation) and Maggie Cawley (Presentation by the LCCWG moderation subcommittee).
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
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Administrative
Previous minutes
- 2021-10 Accepted
Circular Resolutions
2021/Res39 Approve active contributor membership application 2021101010000216
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Did not pass on 2021-11-02 with |
| Application initially processed by the Membership Working Group. |
2021/Res40 Approve active contributor membership application 2021101210000123
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Did not pass on 2021-11-02 with |
| Application initially processed by the Membership Working Group. |
2021/Res41 Define the remaining responsibilities of the FOSS Policy Special Committee
The board would like the FOSS Policy Special Committee to complete the following tasks:
Additionally, the committee may choose to offer assistance with any opportunities for migrating to open solutions that present themselves before the completion of the 2022 inventory. It is expected that the committee will wind down afterwards. For future inventory rounds, a special committee or some other body may be convened by the board again (taking into consideration any lessons learned by the current committee). |
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Accepted on 2021-11-15 with 6 votes in favour:Jean-Marc Liotier, Eugene Alvin Villar, Mikel Maron, Amanda McCann, Allan Mustard, Tobias Knerr. |
| Circular by Tobias Knerr. |
2021/Res42 Approve active contributor membership application 2021110910000057
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Accepted on 2021-11-21 with 6 votes in favour: Eugene Alvin Villar, Guillaume Rischard, Tobias Knerr, Mikel Maron, Allan Mustard, Amanda McCann. |
| Application initially processed by the Membership Working Group. |
2021/Res43 Approve active contributor membership application 2021111010000161
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Accepted on 2021-11-21 with 5 votes in favour: Eugene Alvin Villar, Guillaume Rischard, Tobias Knerr, Mikel Maron, Allan Mustard. |
| Application initially processed by the Membership Working Group. |
2021/Res44 Approve active contributor membership application 2021111510000152
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Not accepted on 2021-11-26 with 4 votes against: |
| Application initially processed by the Membership Working Group. |
Action item updates
See Board/Action_Items.
Treasurer's report
| Previous reports during monthly board meetings |
|---|
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Please note that additional financial-related topics have been discussed during previous board meetings. |
| Presented by Guillaume Rischard. |
- Minor expenses for stickers.
- Google: unable to login to update our bank account number (for the donation we received).
- Some corporate memberships overdue.
On Fundraising and Budget committee
Those committees will have no board members after the Annual General Meeting (AGM). Have any plans been made? (Question by Tobias Knerr, board)
- No formal plans yet.
- Budget committee: Separate meetings to look on accounts together.
Action item: Guillaume and Mikel to come up with an outline of a plan on how the situation will be handled.
Advisory Board - monthly update
| Background |
|---|
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Local Chapters and Gold or higher Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview of board communications with representatives on the Advisory Board. 2021 Jan, Feb,Mar, Apr, May, Jun, Jul, Aug, Sep, Oct |
| Topic presented by Amanda McCann (Secretary). |
- Draft minutes of the November meeting with the Advisory Board.
- 2021-11-10 meeting of Allan Mustard (board) with Tom Lee (Mapbox) about attribution by Mapbox. It went well and they are apprised of the guidelines and the spirit of the guidelines in order to maintain good relations with the community. No deadlines discussed.
Presentation by the LCCWG Moderation Subcommittee
| Background |
|---|
Interim report from the Local Chapters and Communities Working Group (LCCWG) moderation subcommittee regarding their work on implementing moderation of the talk (community) and osmf-talk* (membership) mailing lists, after the request of the board.
Background:
The content of the statement was locked on December 16th and it includes the names of 310 community members and 47 organisations in support. The board had asked the Local Chapters and Communities Working Group (LCCWG) to work with other parts of the community and come back with a suggested course of action. The LCCWG subcommittee which was formed for this task presented:
The board urged the LCCWG to accelerate implementation of moderation of the talk and osmf-talk mailing lists before July and clarified that it does not expect a rewrite of the etiquette guidelines in that time frame. Related discussions:
* osmf-talk is the mailing list for OpenStreetMap Foundation members (Become a member of the OSM Foundation). All past messages are available here. |
| Suggested by Amanda McCann. |
Some points have been reordered.
On proposed moderation team
5 people will probably be on the moderation team.
- Distribution:
- Ghana, Serbia, US, UK.
- 3 women, 2 men.
- Many languages represented.
- Everyone has moderation experience.
- Everyone is interested in creating internal guidelines.
- There has already been a meeting of the moderation subcommittee with the proposed team, where it was mentioned that during their moderation terms they can propose changes to the text.
The moderation subcommittee will have a meeting on Wednesday.
Will the moderation team be in place for this board election?
"Usually the last week before the election is the most heated one on the mailing lists". Question by Guillaume Rischard (board).
Maggie Cawley:
> It might be just in time.
On diversity of moderation team
It seems like you manages to get a very diverse group for the moderation team, which is a bit surprising compared to the community as a whole. Did you achieve that by filtering out people who would have made the group less diverse or was it a result of initial expression of interest? (Question by Tobias Knerr, board)
Maggie Cawley:
> It's the later.
> We did a lot of outreach through the Local Chapters and kept the call open for longer.
> It was surprising to see names that we were not familiar with.
On changing the etiquette guidelines in respect to editshaming and deadnaming
"Editshaming was not defined and we should be able to say if someone does not have "skin in the game". On deadnaming, Amanda has provided some feedback to the LCCWG moderation subcommittee. Has there been any work on the wording after Amanda's feedback?'
Maggie Cawley:
> I think we added some links to definitions - will double-check.
On the suggestion for the board to make changes to the proposed etiquette guidelines (mainly regarding editshaming and deadnaming)
Maggie Cawley:
> Hesitant. We made a lot of changes and did our best on the text.
> Flexibility: The moderation team should feel like the text is not set in stone and it is an evolving process. The team could propose changes.
> Depending on the changes, it would be not honoring the process.
> The current text was suggested after the plain English translation and everyone is done making changes.
Comments by board members
- Preference to approve the text after edits by the subcommittee, as otherwise it expresses some dissatisfaction with the work of the subcommittee.
- "Editshaming" is a late addition to the document.
- The recent suggestion regarding deadnaming has better wording.
- Moderation is a process and the question of amendments of the text will come up in the future. We should have a sound basis but it will not be perfect.
On list of examples of behaviours that won't be acceptable
Suggestion:
- No need to have a list of unacceptable behaviours (which includes editshaming).
- You need examples to be sure that people understand the text.
- We have to trust the moderators with the ability to interpret the specific situations.
Maggie Cawley:
> If you don't give examples, it's difficult for the moderation team to work.
On expanding the application of etiquette guidelines
Comment by Maggie Cawley that the original etiquette guidelines applied everywhere and that these guidelines, which will apply to the two mailing lists (talk and osmf-talk), can be applied more broadly if the board decided so.
Outcome
Decision: The moderation subcommittee to look at the wording of editshaming and deadnaming, taking into account Amanda's concerns, and come-up with a final proposal that the board can vote on.
Maggie Cawley:
> Will look at it during the moderation subcommittee meeting on Wednesday.
Thanks expressed by the board to the moderation subcommittee.
Monthly presentation - OSMCha
|
About this monthly section: 2021 presentations |
OSMCha presentation (.pdf, file size: 1.91 MB) by Wille Marcel.
- Would it make sense to use OSMCha API to improve www.osm.org? (Question by Tobias Knerr, board)
Wille Marcel:
> Yes, it's something I'd like to help with.
Suggestion
- Work with the Engineering Working Group (EWG), which has a budget to fund projects like that, to add functionality on www.osm.org
Any other business
None.
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
No comments or questions.
Next meeting
Annual General Meeting reminder
The next meeting will be the 15th Annual General Meeting , on December 11th 2021, at 1600 UTC. It will be held online.
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General information
Open board meetings take place online once a month, usually on the last Friday of the month at 14:00 UTC. The recurring meeting day and time might change after the board election on 2021-12-11.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.