Board/Minutes/2018-08-16
Location: Mumble, Thursday 16th of August, at 21:00 London time
Participants
Board members
- Kate Chapman
- Frederik Ramm
- Heather Leson
- Martijn van Exel
- Paul Norman
- Peter Barth (joined after ~ 2 min )
Guests
- 5 guests
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Not Present
- Mikel Maron (apologies)
Administrative
Previous minutes
- Board/Minutes/2018-07-19 Accepted
Circular Resolutions
Previous action items
The list is sortable and collapsible. New items or updates are in blue.
| Name | Date | Action item and status |
|---|---|---|
| All | 2018-03-15 | to send a reminder about etiquette guidelines on osmf-talk, talk & facebook page |
| All | 2018-02-15 | to clean-up the SotM draft policy document |
| All | 2017-11-16 | to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions |
# Done | ||
# State of the Map has ended | ||
| Frederik/Paul | 2016-05-28 | to prepare transparency document from transparency session |
# Done | ||
| Kate | 2018-02-15 | to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website |
# To be removed. | ||
| Kate | 2018-01-18 | to update the etiquette and add a reporting plan |
| Kate | 2017-08-24 | to write to the Advisory Board list about microgrants |
# No progress to report. Low priority. # To be removed. | ||
| Martijn | 2018-06-21 | to initiate discussion on the osmf-talk mailing list about refining the Local Chapter criteria. Suggested period for discussion: two weeks |
# To be removed. | ||
# Martijn will prepare a brief orientation document for the AB and will ask then. # To be removed. | ||
# To be removed. | ||
| Mikel/Paul | 2018-03-15 | to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications |
| Mikel | 2017-08-24 | to send email on the list to find businesses that would like to offer input on the Welcome Mat |
| Mikel | 2016-08-19 | to send round bullet points on diversity policy proposal |
# Done | ||
| Heather | 2018-06-21 | to check software/services evaluation templates of other organisations. Related to our FOSS policy. |
| Paul | 2018-04-19 | to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy. |
| Paul | 2017-02-21 | to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions |
| Paul | 2016-10-28 | to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted # Was Peter's |
| Peter | 2017-04-18 | to make a list of requirements for email self-hosting and discuss them with the Operations Working Group |
Extended OSMF membership
Currently, physical persons that sign up for a Normal or Associate membership, have to renew it every year. Several ideas regarding additional membership options have been mentioned in the past -and more recently at SotM 2018- such as:
Please note that a person's membership can be renewed for multiple years at the OSMF table during the international State of the Map conference. |
Discussion about potentially implementing lifelong membership (one-time payment of certain amount):
- There might be legal implications.
- Amendment of the Articles of Association will be necessary.
- We might end up having members that in the future won't be interested in OSM as their priorities have changed. (Post meeting addition: this might weaken processes that require a certain percentage of members to do something).
- This option is offerred by several US non-profits.
Decision: The board intends to explore this possibility further and will continue discussion offline.
Action Item: Martijn and Kate to co-ordinate and contact our pro-bono lawyer regarding potentially offering lifelong memberships.
Microgrants update
| Providing microgrants was a topic discussed extensively during the Face-to-Face board meeting in April, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. Discussed were many of the details like the budget, a rough timeline and the need for a committee to help on with the selection and to provide some kind of “supervision”. Related board working session: Jul |
Two microgrant -related sessions at State of the Map 2018 conference:
- OSMF session ("Microgrants @ OSMF. Give some input").
- HOT session ("OSM Community Grants: sharing experiences").
Some points and questions from those discussions:
- Administrative workload evaluating application of grants should not be underestimated.
- How will OSMF microgrants tie with microgrants in larger OSM community? (e.g. by HOT)
- We have to think carefully about the microgrants' scope. (developer/small events/other?)
Decision: Heather will coordinate with Martijn and other board members to have weekly or fortnightly working sessions on microgrants after September 3rd.
Suggestions
- Opening it up to the community for interested people to help and/or
- Providing periodic reports on osmf-talk to get feedback from the membership.
Topics: Extended OSMF membership | Microgrants update | GDPR update | AB update | AOB: New OSMF registered address
GDPR preparation update
| The General Data Protection Regulation came into effect May 25, 2018. The necessary steps for GDPR preparation have been discussed during the recent Face-to-Face board meeting (28-29 April). The Licensing Working Group published a document with a set of recommendations, the privacy statement and is working on other documents, such as the Terms of Use.
Related LWG discussions: 2018 Jun, May, Apr, Mar, Feb, 2017 Nov, Sep, Jul |
OSMF services - terms of use
- A Draft Terms of Use document, was written by the Licensing Working Group (background on osmf-talk).
- Membership feedback (osmf-talk thread).
Suggestion: Brief companion FAQ
- List of suggested API changes
- The list was made known to the dev mailing list, the OSMF membership and the community.
Suggestions
- Write a short call for proposals for someone to write code for implementing the changes (paid position). The written code will be provided to the community as a suggestion to be implemented.
- Ask Andy Allan if he can provide feedback on the call.
Conflict of interest related
- If we decide to ask for feedback from the community on the text for proposals, people who provide feedback cannot later apply for the position, as they will have a conflict of interest.
- Paul has asked to not be involved in the write-up of the request for proposals, as he might be interested to apply.
Action Item: Frederik to draft a call for proposals related to API suggested changes, which will be sent to board except Paul.
Topics: Extended OSMF membership | Microgrants update | GDPR update | AB update | AOB: New OSMF registered addressAdvisory Board - monthly update
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview. AB related Board discussions: |
| Lead: Martijn |
- Some AB members had a meeting during State of the Map 2018, and spoke briefly about their own activities and the Welcome Mat project.
- The public SotM 2018 online registration list was sent to the AB members by the SotM organising committee.
- OSM UK informed the AB that they will respond to the UK Geospatial Commission's call for evidence, which "encourage(s) responses from the geospatial industry and beyond to help set the UK's future geospatial vision". The call for evidence closes on 24 October.
- There was a Local Chapter related meeting during State of the Map 2018.
Question by Peter whether we have a process of removing old members from the AB.
> Yes. Old members are removed (unless the board decides otherwise -no such case has occurred yet).
Topics: Extended OSMF membership | Microgrants update | GDPR update | AB update | AOB: New OSMF registered addressAny other business
New OSMF registered address
The OSM Foundation has a new address:
OpenStreetMap Foundation St John’s Innovation Centre Cowley Road Cambridge CB4 0WS
Thanks to our long-time board member, Andy Robinson, whose address we have used since the OSMF was founded!
Topics: Extended OSMF membership | Microgrants update | GDPR update | AB update | AOB: New OSMF registered addressGuest comments or questions
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
> No comments or questions
Next meeting
Meetings take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.
The next monthly board meeting will be on the 20th of September, at 21:00 London time, unless rescheduled.
Meeting end