Board/Minutes/2020-07

From OpenStreetMap Foundation

Participants

Board members

Biographies.

Guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed.

Not Present

Administrative

Previous minutes

Circular Resolutions

Board_Rules_of_Order#7._Circular_Resolutions

2020/Res33 Adopt update to Board Rules of Order to cover working groups and special committees

The proposed changes are in version "Version for circular vote" of https://hackmd.io/4GF96W4uSFeG1beH9iMoVQ. Also attached*.

If and when agreed, will follow up with public note inviting feedback and openness to updates, and open up further discussion about additional needs.

Accepted on 2020-07-11 with 6 votes in favour: Paul Norman, Guillaume Rischard, Allan Mustard, Joost Schouppe, Tobias Knerr, Mikel Maron.
1 did not vote: Rory McCann.

* (file type .odt, file size: 21 KB)

2020/Res34 Approve financial hardship fee waiver 2020070410000111

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Did not pass on 2020-07-13 with 3 votes in favour: Tobias Knerr, Joost Schouppe, Allan Mustard (they have mapped 62 days this year, 1,627 changesets as of today).
4 did not vote: Paul Norman, Mikel Maron, Rory McCann, Guillaume Rischard.

Please note that there will be a second voting on this application, to try and reach the participation quota.

2020/Res35 Make progress towards a hiring framework

Tobias will send out the latest draft of the hiring framework for community consultation. The consultation will be open until the July board meeting. The board will use this document as a preliminary framework for any hiring-related steps until then.

Link to document.

Accepted on 2020-07-17 with 6 votes in favour: Paul Norman, Joost Schouppe, Mikel Maron, Rory McCann, Allan Mustard, Tobias Knerr.
1 abstained: Guillaume Rischard.

2020/Res36 Accept the new Local Chapters Agreement template for future applications

Link to document*.

Accepted on 2020-07-26 with 6 votes in favour: Joost Schouppe, Mikel Maron, Tobias Knerr, Guillaume Rischard, Allan Mustard, Rory McCann.
1 did not vote: Paul Norman

* Please note that any OSM US specific parts will be substituted.
This will replace the current Local Chapter agreement.

2020/Res37 Approve financial hardship fee waiver 2020070410000111

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted on 2020-07-28 with 6 votes in favour: Tobias Knerr, Joost Schouppe, Mikel Maron, Guillaume Rischard, Allan Mustard, Rory McCann.
1 did not vote: Paul Norman

Second voting on this application, as the first one did not reach the participation quota.

Previous action items

See Board/Action_Items.

Action items updates

Monthly Local Chapter presentation - OpenStreetMap France

OpenStreetMap France is an OSMF Local Chapter since 2017.

About this section: New idea: Invite a LC to speak at each OSMF Board meeting.

Rory

Carried over from the June public board meeting.

Adopting the hiring framework

The board recently decided to send this hiring framework draft for community consultation (to be open till July 30th 2020) and use the document as a preliminary framework for any hiring-related steps until then.

Any updates to the hiring framework will first appear on this working document.

Suggested by Tobias.

Proposal to hire a senior site reliability engineer

Proposal to hire a senior site reliability engineer to help the sysadmin team. Keeping core technical infrastructure which the OpenStreetMap project relies on running is one of the key responsibilities outlined in the Foundation’s mission statement.

Membership consultation (same link as above): 24 July to 30 July 17:00 London time.

Suggested by Guillaume.

Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)

Suggestion to fund three core infrastructure projects:

Suggested by Guillaume.

Mostly inactive state of CWG

Carried over from the July mid-month meeting. Suggested by Paul.

Advisory Board split

The Advisory Board members are separate from the OSMF board of directors - individuals are either representatives of Gold/Platinum Corporate Members of the OSMF, Local Chapter representatives or invited directly by the OSMF board of directors.

Suggestion to split the Advisory Board in at least two separate bodies.

Suggested by Mikel.

Trademark subcommittee

The Trademark licence subcommittee has two members of the Licensing Working Group and one board member who decide on licence requests that are covered by the OSMF Trademark policy, with the understanding that
  • the subcommittee has the authority to grant licences in the "quick licence" (aka licence application for which we have a form template) framework.
  • licence grants that are of a bespoke nature will be processed by the full LWG and potentially escalated to the OSMF board.
  • licence grant refusals can be appealed to the OSMF board.
  • licence grants will be publicly documented in an appropriate fashion.

Heather Leson was the previous board member on the subcommittee, but when her term finished the board did not replace her. A board member needs to volunteer. Paul would, but his term ends next election.

Suggested by Paul.

Community survey before the end of the year

The previous community survey by the board was on the global and local communities in OpenStreetMap (2019 Aug - blogpost).

A list of surveys by the board or Working Groups is at the OSM wiki.

Suggested by Joost.

Argentina feedback discussion

Asociación Civil Geolibres has applied to become the OSMF Local Chapter for Argentina.

Joost had calls with Geolibres.

Suggested by Joost.

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose.

Overview of board communications with representatives on the Advisory Board.
(single page displaying all the monthly updates that are linked below)
2020 Jan, Feb, May, Jun
2019 Jan, Mar, Jun, Jul, Aug, Oct
2018 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Dec
2017 Jan, Feb, Mar, Apr, May (F2F), Oct

Joost

Any other business

Guest comments or questions

Next meeting

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New recurring date and time: On the 3rd or 4th Thursday of the month, at 17:00 UTC.

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Acronyms