MINUTES for the
- 1 OSMF Board Meeting
- 1.1 Participants
- 1.2 Administrative
- 1.3 Previous action items
- 1.4 Expensing travel to conferences
- 1.5 Community Survey
- 1.6 AGM 2015
- 1.7 AOB
- 1.8 Next meeting
- 1.9 Meeting End
OSMF Board Meeting
Location: Mumble, Saturday 22 August 2015
- Kate Chapman (chair)
- Paul Norman (minutes)
- Frederik Ramm (joined during action item review)
- Henk Hoff
- Kathleen Danielson
- Dermot McNally
- Oliver Kühn
Previous action items
Kathleen to have advisory board proposal for 2015-07-20 meeting (Done)
2015-06-15: Henk to follow up on status of sending email to those who signed up at SOTM US
2015-06-15: Henk to talk to SOTM US organizers about sending a follow-up email to all attendees
Kate to email Management Team thanking them for service. (Done)
Frederik to resend admin position draft (Done)
2015-07-20: Paul to get trademark list from LWG
- not convinced it makes sense for effort to set up and maintain vs value. Somewhat of a solution in search of a problem
- Item originated with discussion of chairman emeritus.
- Delay the advisory board until we feel we need one
Converting to CiviCRM
Action item was not added from last time, but should have been.
Tests being run for sending reminder emails, but need to wait for daily batch job to run by itself
If successful, plan is to move to import the list to CiviCRM tomorrow or before next month
Gradually moving forward in setting up page where people can sign up on webpage itself and renew online
Initial deployment won’t be using civicrm for user-facing, but will move towards more automation
SOTM US sign-up follow-up
Henk re-emailed Martijn, but no reply yet
SOTM US attendees follow-up
Asked if the feedback form contained a link for signing up with OSM US or OSMF in email mentioned above
Email resent on 2015-07-24.
- clean up job offer
- Put out on OSM channels with due date
- Interview some candidates
- Come up with shortlist
- Select and hire
Frederik to refine wording and resend Frederik to draft down selection process and process of working with them later on
Need a list of what we are attempting registration on
Expensing travel to conferences
Okay with Henk traveling to SOTM LatAm.
SOTM International travel is covered, but come forward to board with estimate before incurring costs
Others (including regional SOTM) are case by case, and need to come forward with estimate before incurring costs
To do: a circular to add to rules of order or other applicable place
Henk and Kathleen talking about how to get more people active
Want to do a survey trying to know our people
Need have a help from people who know how to generate the right survey
We need to collect more information
- What market rate is
- Ask people we know involved
Francis is no longer in independent practice, so we need a new person to help us with legal company matters.
LWG deals more with project matters than company matters.
Can we contact Francis?
We should set a date, and figure out if we need to do a random selection from Kate, Oliver and Dermot for the second board member who's retiring (i.e. if anyone is choosing to retire). As the board member who has been longest since being elected, Henk will be retiring.
A retiring board member may run for re-election.
Henk and Dermot intend to retire.
Announce that we will have an AGM this year, online-based, with a board election.
Paul to draw up timeline of companies act requirements.
Henk to contact Oliver to get him to send email announcing his intention to retire.
Frederik to send message to osmf@ announcing intention for online AGM with board election
deferred for time reasons
Paul and Simon to arrange call