Local Chapters and Communities Working Group/Meeting minutes/2020-05-18
Meeting started at 17:04 UTC.
Attendance
Present
- Ben - BE
- Clifford - US
- Eugene - PH
- Geoffrey - UG (joined at around 17:23)
- Joost - BE
- Maggie
- Rob - UK
Not present
- Patrick - CH
- Stefano - IT
Administrative
Approval of the 2020-04-20 meeting minutes
Local Chapters and Communities Working Group/Meeting minutes/2020-04-20
- Approved unanimously
Accept Geoffrey Kateregga to the WG
Background: Geoffrey Kateregga requested to join the LCCWG. Geoffrey is from the OpenStreetMap Uganda community and is also a member of the OSMF Microgrants Committee.
- Approved unanimously
- Action item: Joost to add Geoffrey to the local@osmfoundation.org mailing list.
Non-disclosure agreement
- Has everybody signed the NDA and submitted it back to Dorothea?
- Action item: Eugene to ask Dorothea to forward the NDA to Geoffrey.
Previous action items
- Items in bold and highlighted are updates in status or new action items.
| Assigned | Item | Status | Source |
|---|---|---|---|
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | Analysis is ongoing (Issue #2) |
2019-11 meeting |
| Maggie, Rob | Plan for an online/virtual series of Local Chapters Congress events | Ongoing (Issue #3) |
2020-01 meeting |
| Joost | Do a comparison of features of various OSM websites | Comparison mostly done; next steps not yet started (Issue #1) |
2020-01 meeting |
| All | Work with OSM India to become a Local Chapter | Not yet (Issue #5) |
2020-02 meeting |
| Maggie, Clifford | Support the development of microcosm | Ongoing (Issue #7) |
2020-02 meeting |
| All | Work on tools and technology to welcome new mappers | Ongoing (Issue #8) |
2020-04 meeting |
| All | Sign NDA with the OSMF | Ongoing | Internal OSMF communication related to Local Chapters Survey |
Focus items
Per the Terms of Reference, WG members should work on the focus items.
Building local community cohesion
microcosm
- Updates since the last meeting:
- Clifford talked with Brian and he said that 1 person working on the initial project is sufficient but would need help setting up a dev instance.
- Clifford drafted a letter to the OWG requesting a dev instance.
- Letter is no longer needed.
- Clifford may have also contacted Andy Allan and has sent Paul an email. Joost has also asked Paul Norman and Paul said that Brian should request an instance.
- Brian is working on automated tests.
- Maggie: OSM US will have a Mappy Hour featuring microcosm.
Welcoming new mappers
- Sub-task 1: Allow recognized groups and organizations (for now, Local Chapters, as an incentive to becoming a LC) to send messages to OSM users.
- Ben looked at various tools related to sub-task 1 and will take on the lead.
- Action item: Create a separate GitLab ticket for sub-task 1 and reformulate the existing ticket just for sub-task 2.
- Sub-task 2: Set up one of the functioning tools for welcoming new mappers to be used by as many groups as possible.
- Maggie to take the lead for sub-task 2.
Microgrants 2020
Background: The call for microgrant proposals phase of the 1st round of the OSMF Microgrants program has closed. The call for review phase is currently ongoing until May 21. Clifford (also a Microgrants Committee member) has suggested the WG recommend proposals that will help build the community.
- This is not a formal WG task but just a request from the Microgrants Committee to LCCWG.
Facilitating a global exchange of ideas
Comparison of OSM websites
- Update: Joost has posted his initial thoughts.
- Next steps? New action items? Blog post? OSMF-talk ML post?
- Rob: WG should put a formal recommendation to update the OSM website based on the results.
- Action item: WG to create a "LCCWG" OSM user to allow posting of OSM diary entries on behalf of the WG to get feedback from the community. These entries can eventually become official OSM blog articles.
SotM 2020/Online Local Chapters and Communities Congress (LCCC)
- Updates since the last meeting:
- SotMWG has published the initial program of SotM 2020 with the LCCWG session included.
- Maggie has created the initial outline of the LCCWG session presentation.
- Maggie: Sessions should provide a prerecorded video and the deadline for submission of the video is on June 8.
- Action item: Maggie to make a calendar invite for June 8 to review the final video.
- WG agreed to hold the LCCC separately and later from SotM 2020.
Improving the Local Chapters affiliation scheme
Local Chapters survey
- Update: Clifford has shared the responses to the WG.
- Next steps?
- What action items arising from the responses should the WG tackle?
- When do we share the responses (summarized?) with the Board, OSMF, community? Blog post? OSMF-talk ML post?
- WG agreed to invite Local Chapters to future LCCWG meetings based on their survey responses.
- Action item: WG members to read and review survey responses.
- Action item: Clifford to create a new summary document.
- Rob + Joost: Alongside the website comparison task, WG should make formal recommendations as a WG for updates to the OSM website.
Working with OSM India
- Rob: Allan sent contact details of OSM India.
- Action item: Eugene to get contact details from Rob and talk with OSM India.
Other business
Next meeting
Next meeting will be on June 15 (third Monday) at 15:00 UTC using Jitsi. Eugene will send a calendar invite.
Meeting ended at 18:38 UTC.