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Board/Minutes/2021-03: Difference between revisions
→Decide on NextCloud: + section "FOSS Policy Special Committee: feedback on use of test Nextcloud instance with OnlyOffice"
(+ board members' presence, number of guests, acceptance of previous minutes, some draft notes) |
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<font color="blue"> Draft notes. Minutes to be added.</font><
=== FOSS Policy Special Committee: feedback on use of test Nextcloud instance with OnlyOffice ===
''Overview provided by Felix Delattre.''<br>
Brief overview of the feedback the [[FOSS_Policy_Special_Committee| FOSS Policy Special Committee]] has received around the testing of the Open Source collaboration suite Nextcloud with OnlyOffice provided by [https://osmfiles.cloud68.co cloud68.co] as a tool.
Short summary: The FOSS Policy Special Committee received very little feedback, but this was generally positive. No oppositions have been raised anywhere. It is recommended to purchase [a Nextcloud subscription] to comply with the [[FOSS_Policy|FOSS Policy]] and strength the organizational standpoint regarding user privacy.
The FOSS Policy Special Committee reached out to and with:
* Two emails to all working groups, committees, the board and the board's assistant.
* The [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list ''(for OSMF members - [https://join.osmfoundation.org/ become an OSMF member]).
14 accounts have been created
The feedback received:
* One Working Group [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] voted in favor of adapting the software.
* One individual from another working group expressed positive feedback.
* The board assistant sees this as a useful tool.
Potential
* Replace commercial tools: Google Drive/Docs/Sheet/Calendar/Forms
* More privacy aware use for hackpads like freeware hackmd.io and etherpad.
* Offer free and open alternatives according to the FOSS Policy.
* Strengthen the organization's compliance with the European General Data Protection Regulation. Especially critical for activities around personal data, such as members.
Price
* Small instance (seems to be enough for now): 22 Euros/month
==== Recommendation by the FOSS Policy Special Committee ====
The FOSS Policy Special Committee expressed the recommendation to contract two years of the tool and evaluate afterwards the adaption and use (total of 528 Euros). It was well received, and provides a fundamental pillar according to the FOSS Policy to offer Open Source alternatives for an inclusive community. It also fulfills the obligations of the OSMF to comply better with the European General Data Protection Regulation (GDPR).
=== Voting ===
'''Motion to budget for contract with Cloud68 for Nextcloud with OnlyOffice for 2 years.'''<br>
Accepted.
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