5,126
edits
(+ 2021-09-10 action items, links, formatting) |
(Updates mainly from the 2021-09-24 board meeting and the 2021-10-15 board chat, addition of links, formatting) |
||
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
| future agenda item
| to evaluate the [[osm:Software_dispute_resolution_panel|Software
| Board
| [
|-
| Board
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
|
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br> <nowiki>#</nowiki> ''2021-07 The board [[Board/Minutes/2021-07#2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
|
| Takeover protection
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|2021-08-13]] ''(board chat)''
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| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|to email]] the documents requested by St John's Innovation centre to Dorothea.
| [[Board/Minutes/2021-08-13|mid-month board chat]]
| OSMF's registered office
| OSMF relocation
|-
| <s>Allan</s>
| <s>[[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|2021-08-13]]</s> ''(board chat)''
| Superseded by new action item for Jean-Marc.
| <s>[[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|to look]] at the information collected so far and come up in the next weeks with suggestions for board on next steps.</s><br>
'' <s># 2021-08-27 to look at the information collected so far ([https://lite.framacalc.org/9oc7-osmf-possible-eu-successors 1], [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 2])
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
| <s>OSMF relocation</s>
|-
| '''Amanda'''
| '''[[Board/Minutes/2021
| '''New'''
| '''[[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|to ask our pro-bono lawyer]] about any restrictions for minors becoming OSMF members.'''
| '''
| '''
|-
|
|
| Updated
| [[Board/Minutes/2021-09-10#OSMF_policy_for_.E2.80.9CState_of_the_Map.E2.80.9D_trademark_grants_for_places_which_are_LGBTQ-unsafe|to formulate]] a motion to be voted on the September board meeting that would establish such a policy where safety is ensured for everyone who wants to attend an OSM conference. How the policy will be implemented, will be decided by the [[StateoftheMap_Organizing_Committee|State of the Map Working Group]]. <br> ''# 2021-10-15 The board [[Board/Minutes/2021-10-15#State_of_the_Map_safety_policy_wording|is working]] on a draft policy. If the board is fine with the draft by the October public board meeting, it will be put for community consultation for around a month. Depending on the community consultation, the board might vote on the draft during the November board meeting.''
|
| [[osm:State_of_the_Map|State of the Map]]
|-
| <s>Amanda</s>
| <s>2021-08</s>
| Superseded by 2021-09-10 action item above
| <s>OSMF Policy for [[osm:State_Of_The_Map|State of the Map]] trademark & LGBTQ safe places</s>
| <s>[[Board/Minutes/2021-08-13|2021-08 mid month chat]]</s>
| <s>OSMF Diversity Policy</s>
|-
|
|
| '''
|
|
| <s>[[Annual_General_Meetings|Annual General Meeting]]</s>
|-
| Amanda
| [[Board/Minutes/2021-09-10|2021-09-10]] ''(board chat)''
|
| [[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to write up]] the investigation done so far.
| [[Board/Minutes/2021-09-10|mid-month board chat]]
|
|-
| Amanda
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br> ''# 2021-07 [[Board/Minutes/2021-07#Local_Chapters_and_Communities_Working_Group_Moderation_Subcommittee_-_status_update_presentation|On the agenda]].''<br>
''# 2021-09 [[Board/Minutes/2021-09#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''
| Board meeting
| [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Moderation subcommittee]]
|-
| [[Local_Chapters|Local Chapters]]
|-
| <s>Amanda</s>
| <s>2021-08</s>
| '''Done'''
| <s>To move Mastodon server to OSMF support</s> <br> '' # 2021-08 The board [[Board/Minutes/2021-08#2021.2FRes25_OSMF_takes_over_funding_for_the_en.osm.town_Mastodon_instance.2Fserver|has approved]] for OSMF to take over funding for the en.osm.town Mastodon instance/server.''
| <s>[[Board/Minutes/2021-08-13|2021-08 mid month chat]]</s>
| <s>Comms., FLOSS Policy</s>
|-
| '''Guillaume'''
| '''[[Board/Minutes/2021-
| '''New'''
| '''[[Board/Minutes/2021-
| '''
| '''
|-
| <s>Guillaume</s>
| <s>[[Board/Minutes/2021-08|2021-08-27]]</s>
| '''Done'''
| <s>[[Board/Minutes/2021-08#Translations_of_binding_legal_texts|to reach out]] to Simon Poole (past [[Licensing_Working_Group|Licensing Working Group]] (LWG) chairperson) to ask about the French and Italian translations of the contributor terms.</s> <br> ''# 2021-09-24 Before Simon's time. Probably for legal reasons but can't remember. Action item to be removed.''
| <s>Board meeting</s>
| <s>Translations of legal texts</s>
|-
| Guillaume
|
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
| Board meeting
| Take-over protection
|-
| 2020-10
|
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
| Board meeting
| OSMF relocation
|-
|
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| Board meeting
| OSMF relocation
|-
| FOSS policy
|-
| '''Jean-Marc and Amanda'''
| '''[[Board/Minutes/2021-
| '''New'''
| '''[[Board/Minutes/2021-10-15#On_technical_work_and_community_work|to draft a proposal for a second microgrants round]], including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting.''' # ''Note: [[Microgrants/Policy_Framework|Previous microgrants framework]]''
| '''Mid-month board chat'''
| '''[[Microgrants]]'''
|-
| '''Jean-Marc'''
| '''[[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-10-15]]''' ''(board chat)''
| '''New'''
| '''[[Board/Minutes/2021-10-15#Analysis_of_options_for_OSMF_relocation|to provide]] during the [[Board/Minutes/2021-10|October board meeting]] a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK.''' <br> ''# 2021-10-29 on the board meeting agenda: [[Board/Minutes/2021-10#Analysis_of_options_for_OSMF_relocation|Analysis of options for OSMF relocation]].''
| '''Mid-month board chat'''
| '''OSMF relocation'''
|-
| '''Jean-Marc'''
| '''[[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-09]]'''
| '''New'''
| '''[[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.'''
| '''Board meeting'''
| '''[[Local_Chapters|Local Chapters]]'''
|-
| <s>Jean-Marc</s>
| <s>[[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]]</s> ''(board chat)''
| '''Done'''
| <s>[[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [[osm:ID|iD]] developer.</s><br>
'' <s># 2021-08-27 In progress. Shortlist of candidates. Projected timeline: if everything goes well, mid-September/early October.''</s>
''# [https://github.com/tyrasd Martin Raifer] was contracted.''
| <s>Board meeting</s>
| <s>[[osm:ID|iD]]</s>
|-
| Jean-Marc
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.<br>
''# 2021-08-27 [[Board/Minutes/2021-08#Current_status_of_hiring_of_Senior_Site_Reliability_Engineer|update]]
| Board meeting
| Hiring a Senior site reliability engineer
|-
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
|
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
| Board meeting
| Membership
|-
| '''Mikel'''
| '''[[Board/Minutes/2021-
| '''New'''
| '''[[Board/Minutes/2021-10-15#Attribution_guideline_messaging_and_enforcement|to set-up a meeting]] of Allan with Mapbox, either online or in person.'''
| '''
| '''[[Licence/Attribution_Guidelines|Attribution guidelines]]'''
|-
| '''Mikel'''
| '''[[Board/Minutes/2021-10-15#Hiring_update|2021-10-15]]''' ''(board chat)''
| '''New'''
| '''[[Board/Minutes/
| '''Mid-month board chat'''
| '''Hiring a Senior Site Reliability Engineer'''
|-
| <s>Mikel</s>
| <s>[[Board/Minutes/2021-08|2021-08-27]]</s>
| '''Done'''
| <s>[[Board/Minutes/2021-08#Resourcing_options_for_openstreetmap-website_maintenance_and_development|to reach out]] to Andy Allan and Tom Hughes and get their perspective regarding resourcing options for openstreetmap-website maintenance and development. </s>
| <s>Board meeting</s>
| <s>OSM website</s>
|-
| <s>Mikel ''(taken up 2021-08-27. Was: Guillaume with Mikel)''</s>
| <s>2020-10</s>
| '''Done'''
| <s>[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.</s><br>
<s>''# 2020-11 In progress.''</s><br>
<s>''# 2020-12 Done but decision to keep open for administration.''</s><br>
''# 2021-09 Guillaume to talk with Hanna Krüger after the 2021-09 board meeting about money from FOSSGIS. Item to be removed.''
| <s>[[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]</s>
| <s>[[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]</s>
|-
| Mikel <s>''(taken up 2021-08-27. Was: Guillaume/Allan)''</s>
| [[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|2021-08-13]] ''(board chat)''
|
| [[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|to draft]] an outline of what we would ask [https://wiki.openstreetmap.org/wiki/QGIS QGIS] for, questions for the [https://operations.osmfoundation.org/ Operations Working Group] and suggest the approach that the board recommends.
''# 2021-08-27 no progress.''
| [[Board/Minutes/2021-08-13|mid-month board chat]]
|
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to [[Communication_Working_Group|CWG]].''
''# 2020-11 Asked to join [[Communication_Working_Group|CWG]] to work on it.''<br> ''# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.''
| S2S 2020
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
|
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
''# [[Board/Minutes/2020-02|2020-02
| F2F 2019
|
|-
| '''Tobias '''
| '''[[Board/Minutes/2021-
| '''New'''
| '''[[Board/Minutes/2021-10-15#On_corporate_members.27_uneasiness|to have a motion ready]] to be voted by the board during the [[Board/Minutes/2021-10|October board meeting]]. The motion will mention that the next board must write the text for a special resolution regarding membership requirements, to be voted by the membership at a General Meeting that will take place during next Spring (Northern hemisphere) / Autumn (Southern hemisphere). ''' <br> ''# 2021-10-29 on the board meeting agenda: [[Board/Minutes/2021-10#Scheduling_a_general_meeting_for_Spring_.28northern_hemisphere.29_.2F_Autumn_.28southern_hemisphere.29_2022|Scheduling a general meeting for Spring (northern hemisphere) / Autumn (southern hemisphere) 2022]].''
| '''
| '''Membership prerequisites'''
|-
| <s>Tobias, Amanda and Eugene</s>
| <s>[[Board/Minutes/2021-
| Superseded by new action item above
| <s>[[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to help]] the [[Membership_Working_Group|Membership Working Group]] (MWG) to formulate the resolution regarding membership prerequisites.</s><br> ''<s># 2021-09-24 Tobias and Amanda joined the MWG chat - no progress yet. Tobias intends to send a proposal.</s>'' <br> ''
| <s>Board meeting</s>
| <s>Membership prerequisites</s>
|-
| <s>Tobias</s>
| <s>[[Board/Minutes/2021-08
| '''Done'''
| <s>[[Board/Minutes/2021-08
| <s>Board meeting</s>
| <s>[[Ban_Policy|Ban policy]]</s>
|-
| <s>Tobias</s>
| <s>[[Board/Minutes/2021-08-13#
| '''Done'''
| <s>[[Board/Minutes/2021-08-13#Consider_updates_to_Board_Rules_of_Order_regarding_circulars|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] regarding [[Board_Rules_of_Order#7._Circular_Resolutions|circulars]].</s> # ''2021-09 The board [[Board/Minutes/2021-09#Board_Rules_of_Order_update_regarding_circulars|approved]] the suggested changes.''
| <s>[[Board/Minutes/2021-08-13|
| <s>[[Board_Rules_of_Order|Board rules of order]]</s>
|-
| <s>Tobias</s>
| <s>[[Board/Minutes/2021-
| '''Done'''
| <s>[[Board/Minutes/2021-
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s> <br> # 2021-10 On the board meeting agenda: [[Board/Minutes/2021-10#Future_of_the_FOSS_Policy_Special_Committee|Future of the FOSS Policy Special Committee]]
| <s>Future of special committee</s>
|-
|}
|