- No topics were suggested for the agenda prior to the meeting.
- The meeting was open to observers.
- Allan Mustard (Chairing)
- Amanda McCann
- Eugene Alvin Villar
- Guillaume Rischard (joined ~ 16' after start)
- Jean-Marc Liotier
- Mikel Maron
- Tobias Knerr
Minutes by Dorothea Kazazi
Local Chapter representatives
- [Germany] OpenStreetMap Deutschland / FOSSGIS - Thomas Skowron
- [Japan] 一般社団法人オープンストリートマップ・ファウンデーション・ ジャパン (OpenStreetMap Foundation Japan) - Satoshi IIDA / 飯田 哲
- [Kosovo] Free Libre Open Source Software Kosova - Besfort Guri
- [Oceania] OSGEO Oceania - Edoardo Neerhut
- [Poland] Stowarzyszenie OpenStreetMap Polska - Andrzej Kępys
- [Slovakia] Freemap Slovakia - Peter Vojtek
- [United States] OpenStreetMap US - Daniela Waltersdorfer
Corporate Member representatives
- Facebook - Marc Prioleau
- Mapbox - Tom Lee
- 6 guests
Open to all OSMF members.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
- If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings. To access them, click on the 3 dots, on the top-right of the videoroom's black window.
- The videoroom opens ~ 20' before the meeting.
Gold Corporate Member representatives
Local Chapters representatives
- [Argentina] Asociación Civil Geolibres/OpenStreetMap Argentina
- [Belgium] OpenStreetMap Belgium
- [Czech republic] OpenStreetMap Česká republika z.s.
- [Democratic Republic of the Congo] OpenStreetMap RDC
- [France] OpenStreetMap France
- [Iceland] OpenStreetMap á Íslandi
- [Ireland] OpenStreetMap Ireland
- [Italy] OpenStreetMap Italia
- [Switzerland] Swiss OpenStreetMap Association
- [United Kingdom] OpenStreetMap United Kingdom
Takeover protection update
The board has to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4).
Suggested by Thomas Skowron/FOSSGIS (OSMF Local Chapter for Germany)
A Special committee (Andy Allan and Michael Collinson) was appointed by the board on July 28 2021, with a remit of recruiting additional members and investigating, then recommending to the Board, possible remedies to any potential threat of a hostile takeover of the OpenStreetMap Foundation. The remit includes but is not limited to specific attention to paid voting as mandated by the Foundation membership at the last annual general meeting.
|The pilot run of the Microgrants program in 2020 funded OpenStreetMap community members, individuals, groups and organisations contributing to OpenStreetMap - to organize projects throughout the year. Initially, the program was set to fund with a budget of up to 5000 Euros per project and for a maximum of 50.000 Euros. All the proposals (funded or not) are visible on the OSM wiki. The program was overseen by the Microgrants committee.
Some of the reports (can be interim, final or incomplete) are on the OSM wiki:
Providing microgrants was a topic discussed extensively during the 2018 Face-to-Face board meeting, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial the board wanted to make a time-bound program where you can apply for microgrants until a specific date. A consultation document was shared in 2018 with the membership and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the State of the Map 2018 conference (read some discussion points and questions).
Work on Microgrants was paused in 2018 and restarted after the 2019 face-to-face board meeting.
Related board discussions/decisions:
Related osmf-talk discussions:
Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep.
|The v0.9 draft of the attribution guidelines was adopted by the OSMF board on 2021-06-25 with 3 votes in favour, 2 abstained with self-declared conflict of interest and 2 not voted (absent from the meeting).
LWG: Attribution guidance related minutes
Board attribution guideline related minutes
Board attribution guideline related circular
Other attribution guideline related minutes
OSMF members' related discussions on the osmf-talk* mailing list:
Board session during State of the Map 2021 conference
|The board had a session "Ask the OSMF board almost anything about our agenda, actions and activities", suggested by Amanda McCann, during the State of the Map 2021 online conference.|
|Update by Amanda McCann.|
Recording might be released.
Update on hiring of Senior Site Reliability Engineer
The OSMF board plans to hire a senior site reliability engineer (SSRE). The person has already been selected.
|Update by Jean-Marc Liotier.|
The board is still standing by with the candidancy they have.
Update on hiring an ID developer
|About closed session and background|
|The Secretary received a request on 2021-07-26 by Mikel Maron and Guillaume Rischard to add this closed session to the agenda. Only board members will be present.
* Translations were provided by volunteers.
iD related board discussions/posts/actions during the past year:
|Update by Jean-Marc Liotier.|
Several candidates - one attracted strong attention and surpassing expectations:
- knows iD well.
- already involved with iD development.
If it doesn't work out, the board has other candidates, outside of OSM development.
Engineering Working Group restart update
|Paul Norman ( Engineering Working Group (EWG) , Operations Working Group (OWG)) had gathered some people who drafted a scope for a restarted Engineering Working Group and proposed it to the board.
The first meeting was on 2021-04-02. Participants: Rob Savoye, Roland Olbricht, Tobias Knerr, Adam Hoyle and Paul Norman.
The team would explicitly like to put maintenance to improve developer experience (tech debt), developer documentation, and other work that does not result in new features. They have work to do around defining classes of software (core, non-core, or other terms) and what they want to focus on and will be working on this, then discussing it at a meeting next week. The board has asked them to provide a space for non-paid software efforts as well.
Previous board discussions:
|Update by Eugene Alvin Villar.|
- The Engineering Working Group (EWG) is starting up so maybe companies would want people to join that Working Group as well.
Strategic plan outline
|The draft strategic plan outline was adopted by the OSMF board on 2021-07-30. A fully-fleshed out strategic plan is needed to be created with community participation, as this was just an outline.
The draft was previously shared with OSMF members on May 14th 2021 for comments.
Previous related board discussions
|Update by Allan Mustard|
The draft strategic plan outline was adopted by the OSMF board on 2021-07-30. A fully-fleshed out strategic plan is needed to be created with community participation, as this was just an outline.
Publication of the Advisory Board mailing list archive
Suggested by Eugene Alvin Villar.
The board has asked the Advisory Board (AB) members via email (prior to this meeting) if they are ok with publishing future emails of the Advisory Board mailing list. The question was repeated during the meeting.
- There is a trade-off, as not all discussions can be public.
- Considering there is so little traffic on the Advisory Board mailing list, it might not worth debating this.
- Transparency: We already work in the open, this meeting is open to observers and minuted.
- Impression to people: Absence of archives might make people suspicious, while there is little activity.
Comment by board member: The Advisory Board mailing list is not very active. If we publish archives, there won't be a lot for people to see.
- Video recordings are also not published, they are used for creating the minutes.
- The only recordings available are of the Annual General Meetings, which take place in writting.
Guillaume Rischard (OSMF board) joined 16' after start.
2021 Annual General Meeting: date set
- There will be 4 board seats available.
- Board candidates wanted.
Promoting gender diversity - Local Chapter question
- Board candidacy coming up - people can think of running for the board or ask other people to be candidates.
- The Local Chapters and Communities Working Group moderation subcommittee will propose a code of contact for 2 mailing lists (osmf-talk and talk).
- The recently (2021-07-30) adopted Strategic Plan outline contains a section on gender diversity.
- Board members will reach out to community members for ideas on promoting gender diversity.
Comments by Amanda McCann and Jean-Marc Liotier that they decided to be candidates in the board election, after this was suggested to them by other people.
Joining the board
Selling points for joining the board - Local Chapter question
What would be your selling points for having someone join the Board? If I were to pass the word around to my female peers, what would you recommend me to say? Question by Daniela Waltersdorfer/OSM US (OSMF Local Chapter for US).
- Joined because it was a little out of my lane and it involved volunteerism. (Allan Mustard)
- It is interesting. (Allan Mustard)
- We need more women on the board and perspectives of as many parts of society as we can get. (Allan Mustard)
- You get to see a bit of everything about OSM. (Amanda McCann)
- It's a fun way to waste productively a couple of hours per week. (Guillaume Rischard)
- Board election: Suggested to friends to run during the board election, including a woman who afterwards said that if she known it was that fun, she would have run as well. (Guillaume Rischard)
- Caring about OSM and making sure OSM continues/becomes a certain way. (Jean-Marc Liotier)
- Being a representative of a particular way of looking at the project is important. (Jean-Marc Liotier)
- Run for the board if you care about OSM. (Tobias Knerr)
- OSMF is in an important role of making sure the project runs well. (Tobias Knerr)
Potential characteristics of board candidates
- Board work requires soft power skills, a lot of time talking. Allan in the initial 4 months spent 20 hours per week speaking to community members to find out about how corporate governance is supposed to look like and people's opinions. (Allan Mustard)
- Should work well as part of a team - not "lone wolf". (Allan Mustard)
- Good listening skills. (Allan Mustard)
- Willing to reach out to the community, collect community sentiment. (Allan Mustard)
- Good to have some diplomacy skills. (Jean-Marc Liotier)
On board work
- Board work is like gardening and self-directed. (Amanda McCann)
- There is a lot of day-to-day management. (Jean-Marc Liotier)
- Board is supportive and frequently provides indirect action. If you are into big projects, have big ideas and would like direct action, maybe consider joining a Working Group. (Jean-Marc Liotier)
- Tasks get done - it's not just talking. (Guillaume Rischard)
- If the board work sounds scary, join one of the working groups, which have focused work. (Amanda McCann)
- Publishes everything she does every month on her OSM diary.
On current board
- Fun group of people to work with. Regret: no physical meetings yet. (Allan Mustard)
- Currently not much arguing within the board. (Guillaume Rischard)
On Working Groups (WGs)
- The real action is in the Working Groups and among the volunteers, not in the board. (Allan Mustard)
- There's far more to do than the people who volunteer their time for the Working Groups. (Guillaume Rischard)
- The actual action and workforce is in the Working Groups and the OSM project. (Jean-Marc Liotier)
On the board being very software/engineer driven - Local Chapter question
True, which has led to some blind spots in the past.
- Allan Mustard: Social sciences background: political science/foreign languages/agriculture/economics.
- Jean-Marc Liotier: In the past involved with finances/marketing and business development.
- Guillaume Rischard: Studied a bit of economics before going into tech.
Meeting adjourned 46' after start.
Next Advisory Board meeting
To be scheduled probably in around 3 months.