Board/Minutes/2022-09
Date and time: Thursday 22 September 2022, 13:00 UTC - Countdown
The topics of the agenda got locked one week before the meeting.
Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.
Participants
- Amanda McCann (Chairing)
- Eugene Alvin Villar
- Jean-Marc Liotier
- Mikel Maron
- Roland Olbricht
Board members
Officers and board
Biographies
Minutes by Dorothea Kazazi.
Not Present
- Tobias Knerr
- Guillaume Rischard
Guests
Open to all OSMF members.
- 7 guests
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
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Administrative
Previous minutes
- 2022-08-25 Accepted
Circular Resolutions
2022/Res18 That the Board request that the Operations Working Group block tile access to a certain site
| The OSMF Board requests that the Operations Working Group block tile access to the [ ]1 website, and keep it blocked until further notice. |
|
Approved on 2022-08-28 with 4 votes in favour: Roland Olbricht (The site is particular non-open: non-viewable from outside Turkey. From through a VPN it looks like attribution is missing. Apparently, it is controversial, and the site not even allows to check whether the complaints are substantial. As we allow the usage of our tiles purely for the promotion of OpenStreetMap, I suggest to cut off that site.), Jean-Marc Liotier (Purpose of openstreetmap.org's default tiles is promoting the project by showing what is possible and letting users play with it. Usage by that site brought negative publicity, thus negating the purpose. Therefore I agree with blocking access. Tile usage is of course a topic entirely distinct from data usage.), Mikel Maron, Amanda McCann |
| Circular by Amanda McCann. |
Notes:
- 1: Website removed after request by the Secretary.
- Links were added to the vote explanations.
2022/Res19 Approve active contributor membership application #2022072910000052
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-09-04 with 4 votes in favour: Mikel Maron, Tobias Knerr, Eugene Alvin Villar, Roland Olbricht |
| Application initially processed by the Membership Working Group. |
2022/Res20 Approve active contributor membership application #2022072910000016
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-09-04 with 3 votes in favour: Mikel Maron, Guillaume Rischard, Roland Olbricht |
| Application initially processed by the Membership Working Group. |
Note: Name of applicant removed and pronoun changed to "them".
2022/Res21 Approve active contributor membership application #2022080210000074
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-09-04 with 5 votes in favour: Mikel Maron, Tobias Knerr, Amanda McCann (Organising geo conferences is important work that helps OSM), Eugene Alvin Villar, Roland Olbricht |
| Application initially processed by the Membership Working Group. |
2022/Res22 Approve active contributor membership application #2022081110000208
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-09-04 with 5 votes in favour: Mikel Maron, Tobias Knerr, Amanda McCann (WeeklyOSM is an important resource. People who contribute to that have contributed to OSM), Eugene Alvin Villar, Roland Olbricht |
| Application initially processed by the Membership Working Group. |
Note: link added.
2022/Res23 Approve active contributor membership application #2022081610000164
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-09-04 with 3 votes in favour: Mikel Maron, Eugene Alvin Villar, Roland Olbricht |
| Application initially processed by the Membership Working Group. |
2022/Res24 Approve active contributor membership application #2022090710000125
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-09-19 with 6 votes in favour: Mikel Maron, Tobias Knerr, Amanda McCann, Guillaume Rischard, Eugene Alvin Villar, Roland Olbricht. |
| Application initially processed by the Membership Working Group. |
Action item updates
See osm:Foundation/Board_action_items.
No updates.
Treasurer's report
| Previous reports during monthly board meetings |
|---|
Please note that additional financial-related topics have been discussed during previous board meetings. |
| Presented by Roland Olbricht (Treasurer). |
State of the Map 2022
| Background |
| The international State of the Map 2022 conference took place in Florence, Italy and online. See the programme and videos of the talks. |
- Pending: Some bureaucratic work to sort out a few payments from sponsors.
Fundraising workshop
| Background |
| Fundraising workshop provided for free to board members by AspirationTech - which has been recurringly contracted by the board to facilitate past face-to-face/screen-to-screen board meetings. |
- First in a series of ten to eleven workshop meetings.
- Board members attending: Guillaume, Mikel, Roland, who will share some information with the rest of the board.
- Estimate: need EUR 700.000/year to run technical infrastructure and pay people. Hope to get more, to be able to select the higher option of the budget for the Operations Working Group (OWG).
- Preparing to scale up fundraising by 2024.
- approaching other sources, in addition to corporate members or
- leveling up the corporate memberships.
Next finance committee meeting
The next Finance Committee meeting will take place at the end of October/start of November.
Mikel Maron joined 10' after start.
On suggestion of multi-year commitment from corporate members
Question by Amanda McCann on whether the suggestion of multi-year commitment from OSMF Corporate Members has been mentioned/discussed during the fundraising workshop.
- This is an issue of the Finance Committee.
- We would have to align our fundraising cycle with their business cycles.
- Difficult for many tech companies to have a longer than annual commitment.
- "Recurring" does not mean being included in companies' budget planning.
- Topic can be discussed with the members of the OSMF Advisory Board.
Membership prerequisites survey
| Background |
|---|
| The board is seeking feedback from OSMF members* about their plan to have a survey related to their recent decision to introduce prerequisites for people to become OSMF members. Specifically, on 2022-06-30 the board decided to accept new normal and associate membership applications only from persons who have mapped over 15 days, and have registered at least three months before their application to become members, or if approved by the Board for exceptional circumstances.
The board's decision was related to the vote of the OSMF membership in 2020-12, where the following resolution passed: "The board of directors shall, together with the OSMF Membership Working Group, work on a set of proposals to ensure that all successful applicants for membership or associate membership in the OpenStreetMap Foundation have made a reasonable amount of contributions to OpenStreetMap. The specific form of the contributions (e.g. mapping vs. non-mapping) does not make a difference for the fulfillment of these prerequisites. The board shall submit these proposals as possible resolutions at a general meeting in 2021." The rationale was presented here. The board some months before the 2021 annual general meeting (AGM) asked the volunteers of the Membership Working Group (MWG) to make proposals. The MWG did not have the humanpower to complete the work in time for the Annual General Meeting in December 2021 and the board decided to submit the proposals on a General Meeting in April 2022. The General Meeting in April was subsequently cancelled and the board decided to introduce the membership prerequisites during a board meeting a few months afterwards. * osmf-talk is the mailing list for OpenStreetMap Foundation members (Join the Foundation). All past messages are available here. Related board discussions:
|
| Suggested by Tobias Knerr. |
Not discussed.
Advisory Board - monthly update
| Background |
|---|
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Local Chapters and Gold or higher Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview of board communications with representatives on the Advisory Board. 2022 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug |
| Presented by Amanda McCann (Secretary). |
No updates.
Monthly presentation
| About this monthly section |
|---|
| In 2020 the board started hourly discussions with Corporate Member representatives on the Advisory Board and inviting Local Chapter representatives on the Advisory Board to give 10' presentations during public board meetings (this slot). A year later, during the 2021-04 board meeting, delegation of the Local Chapter presentation scheduling was suggested by the Secretary (Amanda McCann), who was previously solely responsible for that. Mikel Maron and Eugene Alvin Villar offered to help with organisation.
2022 presentations
2021 presentations |
Presenter not set.
Discussion about this section
Suggestions
- Remove the monthly presentation topic from the regular agenda.
- Keep on the agenda - no need for the presentations to be monthly.
Points mentioned during discussion
- Work required: Time-consuming to chase people to present.
- Awareness: Makes sense to keep the topic on the agenda, as many parts of OSM ecosystem are not visible to other OSMers and to the board.
- We could have recorded past presentations and published them.
Roland Olbricht offered to ask people for the next presentation.
Any other business
Annual General Meeting preparations
| Background |
|---|
| The board decided on 2021-07-30 to have board elections each year on the 2nd Saturday of December.
The next Annual General Meeting (AGM) will take place on Saturday 10 December 2022, 16:00 UTC, unless rescheduled. This is also the time that voting for the OSMF board election will close (it will open exactly one week before the meeting). Resources
Related email to osmf-talk: https://lists.openstreetmap.org/pipermail/osmf-talk/2022-October/008404.html |
The dates for new OSMF members
- to become eligible to vote in the OSMF 2022 board election, or
- to become eligible to be board candidates
have passed.
Suggestion: Next year publish a blog post when the 180 days deadline for board candidacy eligibility is approaching.
This will be the first year with a report by the Personnel committee, which will be linked here prior to the annual general meeting.
Seats available
This meeting will have a board election, with at least three seats available (of Eugene Alvin Villar, Jean-Marc Liotier and Tobias Knerr). Meanwhile the terms of Amanda McCann, Guillaume Rischard, Mikel Maron and Roland Olbricht continue.
Points mentioned during discussion:
- Jean-Marc Liotier is not considering running again. Considers that has not been active with board work and will probably get involved in a Working Group. Might change his mind, depending on candidacies.
- Eugene Villar has not decided yet - currently leaning on not running.
Action items
- Amanda McCann to ask Michael Collinson if he will be again the facilitator for selecting the official questions to board candidates.
- Amanda McCann to ask the members if they want to suggest resolutions.
OSM data model changes
- Amanda McCann will meet Jochen Topf at the Karlsruhe hackweekend tomorrow.
- Jean-Marc Liotier to write a Github comment to the proposed data model changes.
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
On the monthly presentations
martin-kokos (guest) commented that he agrees with Roland Olbricht in regards to keeping the monthly presentations on the board agenda and suggested reminding the possibility of people presenting on weekly OSM.
Action item: The Secretary to send an email to weeklyOSM about the monthly presentations during OSMF board meetings.
Next meetings
- 2022-10-13 Mid month board chat, not open to observers.
- 2022-10-27 Public board meeting Thursday 27 October 2022 at 13:00 UTC.
Open board meetings take place online once a month, usually on the 3rd or 4th Thursday of the month, at 13:00 UTC.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.