Board/Minutes/2022-10
Draft minutes.
Date and time: Thursday 27 October 2022, 13:00 UTC - Countdown
The topics of the agenda got locked one week before the meeting.
Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.
Participants
Board members
- Eugene Alvin Villar (Chairing)
- Jean-Marc Liotier
- Mikel Maron
- Amanda McCann
- Roland Olbricht
- Tobias Knerr
Officers and board
Biographies
Minutes by Dorothea Kazazi.
Not Present
- Guillaume Rischard
Guests
- 9 guests, including Ibrahima Cisse
Open to all OSMF members.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
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Administrative
Previous minutes
- 2022-09-22 Approved
Circular Resolutions
2022/Res25 Approve active contributor membership application #2022092310000096
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-10-05 with 5 votes in favour: Mikel Maron, Tobias Knerr, Amanda McCann, Eugene Alvin Villar, Roland Olbricht. |
| Application initially processed by the Membership Working Group. |
2022/Res26 Approve active contributor membership application #2022092210000141
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2022-10-05 with 4 votes in favour: Mikel Maron, Tobias Knerr, Eugene Alvin Villar, Roland Olbricht. |
| Application initially processed by the Membership Working Group. |
2022/Res27 Approve active contributor membership application #2022092510000216
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
|
| Application initially processed by the Membership Working Group. |
2022/Res28 Offer financial support to the Center for Urban Justice (ZUG)
| This circular resolution is to offer Center for Urban Justice (aka ZUG) a grant of €1000 in response to their request for financial support. (cf. email from ZUG 18 July 2022, and board email 20 Sept 2022). |
|
Approved on 2022-10-20 with 4 votes in favour: |
| Circular by Amanda McCann. |
Notes:
- Read the background for this topic.
- Zentrum fir Urban Gerechtegkeet (ZUG) had initially requested EUR 3,000 and they have a crowdfunding page with additional information and the reasons why someone should donate.
Action item updates
See osm:Foundation/Board_action_items.
General comments
- Appreciation of Amanda's documentation on the board's Gitlab issue tracker.
- Suggestion to reassign action items of retiring board members after the Annual General Meeting in December.
- Request for retiring board members to update the board's Gitlab issue tracker.
On Membership Working Group
The Membership Working Group (MWG) is currently behind on implementing board decisions, as:
- expanding the active contributor membership to normal members (change of online sign-up form).
- installing membership prerequisites.
Other points mentioned
- The Membership Working Group is aware.
- Board election: Change of membership status was necessary for some of the board candidates. This has already been completed by the Membership Working Group.
Treasurer's report
| Previous reports during monthly board meetings |
|---|
Please note that additional financial-related topics have been discussed during previous board meetings. |
| Presented by Roland Olbricht (Treasurer). |
State of the Map 2022
| Background |
| The international State of the Map 2022 conference took place in Florence, Italy and online. See the programme and videos of the talks. |
- Ongoing: collecting State of the Map 2022 sponsorships.
Fundraising workshops
| Background |
| Series of fundraising workshops provided for free to board members by AspirationTech - which has been recurringly contracted by the board to facilitate past face-to-face/screen-to-screen board meetings. Allen Gunn of AspirationTech is a member of the OSMF Finance Committee.
Previous board discussions:
|
Update by Mikel Maron
- Second-to-last meeting was on Monday.
- Latest meetings: focused on tactical/operational aspects (e.g. recurring donations or going for larger donations with bigger organisations).
Next step: Board members who attended will share a write-up with the Finance Committee and more broadly.
Evaluation of the Software dispute resolution panel for iD and appointment or reappointment of members with expiring terms
| Background |
|---|
| This topic comes from a board action item. Evaluation of the Software dispute resolution panel was set on 2021-01 for 2022-01. Then set on 2022-03 for 2022-10.
The board in January 2021 decided to evaluate the work of the Software dispute resolution panel after one year (January 2022). The panel reported that there had not been any cases of disputes brought forward. On 2022-02-10 the board decided to start the public consultation of the membership about the software dispute resolution panel. On 2022-03 the board decided:
The panel's initial mandate was to deal solely with disputes over changes to the iD editor. The current five members of the panel are: Richard Fairhurst, David Morais Ferreira, Wille Marcel, Minh Nguyen and Ilya Zverev. Related board discussions and other communications:
|
| Topic from 2022-03 board action item. |
- There's not a lot of work needed to be done right now.
On suggestion of asking the current Software dispute resolution panel (SDRP) members to continue
- If there are no complaints from the SDRP members about work or absence of work, they could continue.
- If some SDRP members are not willing to continue, the next board can appoint new people.
Action item: The Secretary to email the Software dispute resolution panel asking if they are willing to continue serving on the panel.
Membership prerequisites survey
| Background |
|---|
| The board was seeking feedback from OSMF members* about their plan to have a survey related to their recent decision to introduce prerequisites for people to become OSMF members. Specifically, on 2022-06-30 the board decided to accept new normal and associate membership applications only from persons who have mapped over 15 days, and have registered at least three months before their application to become members, or if approved by the Board for exceptional circumstances.
The board's decision was related to the vote of the OSMF membership in 2020-12, where the following resolution passed: "The board of directors shall, together with the OSMF Membership Working Group, work on a set of proposals to ensure that all successful applicants for membership or associate membership in the OpenStreetMap Foundation have made a reasonable amount of contributions to OpenStreetMap. The specific form of the contributions (e.g. mapping vs. non-mapping) does not make a difference for the fulfillment of these prerequisites. The board shall submit these proposals as possible resolutions at a general meeting in 2021." The rationale was presented here. The board some months before the 2021 annual general meeting (AGM) asked the volunteers of the Membership Working Group (MWG) to make proposals. The MWG did not have the humanpower to complete the work in time for the Annual General Meeting in December 2021 and the board decided to submit the proposals on a General Meeting in April 2022. The General Meeting in April was subsequently cancelled and the board decided to introduce the membership prerequisites during a board meeting a few months afterwards. * osmf-talk is the mailing list for OpenStreetMap Foundation members (Join the Foundation). All past messages are available here. Related board discussions:
|
| Suggested by Tobias Knerr. |
Tobias shared survey draft with the board and incorporated the feedback.
Pending tasks
- Compile list of osmf-members emails. This can be done by the Membership Working Group (MWG) and board members in the MWG or having access to CiviCRM (membership database).
- Arrange translations with the volunteer translators of the Communication Working Group (CWG), if the survey is going to be available in other languages.
Action item: Dorothea to compile the list of OSM Foundation members' email addresses.
On survey timing
- Good to have the survey before the Annual General Meeting.
- If we keep survey open for long, it might get more responses, but it might overlap with the pre-election session.
Other point mentioned
- It's within the remit of the board to use the OSMF members' email addresses to survey them regarding OSMF issues.
On translations
Target languages: Depends on whether there are volunteer translators for various languages and they have free time.
Decisions
- Ask volunteers translators to help - wait for one week for the translations.
- Board members can volunteer to translate in their native languages.
- Survey will run for two weeks.
Post-meeting additions: The survey has been sent to OSMF members. Copy of questions in English. Page on the OSM wiki about OSMF surveys.
Advisory Board - monthly update
| Background |
|---|
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Local Chapters and Gold or higher Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview of board communications with representatives on the Advisory Board. 2022 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep |
| Presented by Amanda McCann (Secretary). |
No update.
Monthly presentation: Open Mapping Hub - West and Northern Africa
| About this monthly section |
|---|
| In 2020 the board started hourly discussions with Corporate Member representatives on the Advisory Board and inviting Local Chapter representatives on the Advisory Board to give 10' presentations during public board meetings (this slot). A year later, during the 2021-04 board meeting, delegation of the Local Chapter presentation scheduling was suggested by the Secretary (Amanda McCann), who was previously solely responsible for that. Mikel Maron and Eugene Alvin Villar offered to help with organisation.
2022 presentations
2021 presentations |
Open Mapping Hub - West and Northern Africa launch
Presentation
- Presentation by Ibrahima Cisse (3.16 MB, *.pdf, 9 pages)
Questions
Data quality
Question by Mikel Maron on data quality: How are you all been thinking about data quality, what type of quality assessment processes you have instituted when you do mapping projects?
> First step: organising training session.
> Other processes during validation, with the support of the HOT data team.
> No data specialists on the team yet - trying to get one.
> Also talking about extracting information and sharing it with the community to advocate and better explain our impact.
Location
Question by Amanda McCann on the location of Ibrahima Cisse.
> In Dakar, Senegal.
State of the Map 2023 decision
Question by Amanda McCann on any thoughts and feedback about the recent situation related to the State of the Map 2023 decision.
> Will support the team that will have the opportunity to host the conference.
> Preparing an interesting program next year (forum) and hoping to invite teams that have developed projects to present and try to push champions.
Quality of AI detection provided by Microsoft
Question by Eugene Villar on how good is the quality of AI detection which was provided by Microsoft.
> Trying to have field work to really complete and ensure the final result is much more correct.
> Discussions with data team on how the improve the work.
Engaging with non-OSM organisations
Question by Jean-Marc Liotier: when you reach out to local communities - is that specific to OSM communities/organisations or do you also contact/engage with organisations that are not OSM? (local governments/Non-governmental organisations)
> First step: Small survey and a lot of discussions with OSM mappers and community to get feedback, context and challenges.
> Then identify most dynamic OSM communities - but also have other mapping communities.
> At the launch of OSM Senegal, local communities were invited to participate and discuss.
> Will open grants for mapping cities and capitals, which will be open also to mappers not typically in OSM.
Collaboration with the Eastern Africa hub
Question by Eugene Villar on collaboration of the West and Northern Africa Open Mapping Hub with the Eastern Africa hub.
> There is collaboration - for example the satellite imagery project for Kenya and Nigeria. Currently collaboratively drafting the report.
> Thinking about having a big project, which is more integrative for Africa.
Any other business
No other business.
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
Advice for board candidates
Question by Ariel Kadouri (guest and candidate for the 2022 board election) on any advice for candidates running for the board.
- Choose and focus on 1-2 things, try to not spread too thin.
- What matters ultimately is not the manifestos and positions but effectiveness - there is no much disagreement within the board about what needs to get done.
- Show the membership that you are sincere, want to help and want to make OSM succeed - will help engagment with the voters.
- Most work is remote, so when you publish things you might feel that you're speaking alone, but actually people who you might have not even met will read what you write and know what you're doing. Don't be intimidated by the loneliness of the remote community interactions.
- Don't be afraid of writing, because that's what actually impacts.
- If you don't get elected, try again and think about joining a working group.
- Comment by Eugene that he run twice for the board, before getting elected.
Next meetings
10 November - closed chat
- Date and time: 2022-11-10 1300 UTC (Not open to observers)
- Page for preliminary agenda and draft notes
25 November - public board meeting
- Date and time: (on a Friday and 1 hour later in UTC than usual) Friday, 25 November 2022 1400 UTC - Countdown
- Videoroom: https://osmvideo.cloud68.co/user/ror-6j3-kxm
- Page for preliminary agenda and minutes. Topics will get locked one week before the meeting, on 18 November 2022.
Open board meetings take place online once a month, usually on the 3rd or 4th Thursday of the month, at 13:00 UTC.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.
10 December - 16th Annual General Meeting
The 16th Annual General Meeting of the OpenStreetMap Foundation (OSMF) will be held online in the IRC chat room #osmf-gm on the IRC network irc.oftc.net, on Saturday 10 December 2022, 16:00 UTC (countdown).